MINUTES OF MEETING SOUTH-DADE VENTURE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South-Dade Venture Community Development District was held on Thursday, November 17, 2022, at 4:00
p.m. at the Waterstone Bay Clubh ouse, 1355 Waterstone Way, Homestead, Florida 33033.

Present and constituting a quorum were:

Miguel Aponte Jessica Cabrera Mike Cruz
Victor Valladares Curtis Cooper

Chairman (by phone) Vice Chairman
Assistant Secretary (by phone/in person) Assistant Secretary
Assistant Secretary

Also present was:

Scott Cochran Ben Quesada Paul Winkeljohn Mayra Padilla
Vincent Fernandez JC Figieroa
Captain Yanko Rodriguez Phillip Beaver
Kevin McIntyre Karen Jenkins Mike De Olivera
Councilman Larry Roth Several Residents

District Attorney District Manager
Governmental Management Services Governmental Management Services BrightView
BrightView
Homestead Police Department Homestead Police Department Maverick Security
Alton Madison Alton Madison City of Homestead

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Cabrera called the meeting to order and the Pledge of Allegiance was recited by all who attended the meeting.
Ms. Cabrera:	I  would  just quickly  like to  say  that I'm  going to be applying
Robert's  Rules  of  Order  today, so  I'm  going to implement  3 minutes for everyone to

speak just to be courteous of everybody's time and so that everybody has a moment to talk, sometimes we forget that we have people here that have to go and we're in a time crunch and so we're going on and on. So, just to be courteous of everybody's time, we're going to give everybody 3 minutes. So, I'm going to turn it over to you Ben, or Paul.
Mr. Quesada: Thank you, go ahead, Paul.
Mr. Winkeljohn: Moving on to resolution #2023-01 is a little bit of housekeeping, and we can talk about that in a minute but, I want to go one step further than you said, one of the courtesies of a government is that if another governmental official is here, you give them an opportunity to speak at the beginning of the meeting because their schedule sometimes is a little complicated, and I see one of our commissioners is here today, Councilman Roth, do you have anything you want to say?
Mr. Roth: No, just a follow-up from last month with the light situation on
Campbell Drive, I mentioned to staff, I don't get out here at nighttime, so does anyone know if they've addressed that problem?
Ms. Cabrera: I saw a crew working on the light, but I don't know who it was.
Mr. Cooper: As far as the lights being out, I think I remember driving by sometime last night or the night before and thought I saw a crew working since the light has been on.
Mr. Roth: Ok, because I did mention it to them, and I don't get out here at
nighttime so I don't know if they did it. (inaudible comment) If you have problems just call me or call Erica and we'll find out who's responsible. (inaudible comment)
Mr. Cooper: If they put a sticker of some sort saying property of the City of
Homestead, or utilities, or something like that, that would probably solve that problem.
Mr. Roth: Right.
Mr. Cooper: (inaudible comment) Mr. Roth: That sounds logical.
Ms. Cabrera: We can confirm tonight whether they're on or not.
Mr. Roth: Ok, and then I'll be here until Saturday so I guess you guys are having your lighting ceremony.
Mr. Quesada: Yes.

Mr. Roth: I don't know if you all remember but I mentioned last month about the new park and from what I hear it was well attended, I don't know if many of you got out there or not, but it was a very nice park. That's pretty much all I have, if you have any questions for me or any concerns, you know how to get in touch with me.
Mr. Quesada: Thank you, look forward to seeing you Saturday.

SECOND ORDER OF BUSINESS	Consideration	of	Resolution
#2023-01 Amending the Fiscal Year 2022 General Fund Budget
Mr. Winkeljohn: Thank you for that, back to our agenda, resolution #2023-01 is the annual housekeeping procedure. What we do in our accounting procedures is we take the actual amounts of our budget and we adopt that as a budget amendment, that way the audit has a good trail of these were the intended amounts. We often have line items that we adjust or we spend a little more or a little less and this cleans all that up for the exact amount and I would advise a motion to approve.

On MOTION by Mr. Cooper seconded by Ms. Cabrera with all in favor, Resolution #2023-01 amending the Fiscal Year
2022 General Fund Budaet was approved.

THIRD ORDER OF BUSINESS	Discussion of Maverick Security
Services
Ms. Cabrera:	Next we have discussion of Maverick Security Services, and know there were some discrepancies in the numbers.
Mr. Winkeljohn: Right, at the last meeting we were having trouble working into
the way the math was presented in their proposal, so I'm going to recommend sort of a reversal of that. Last year your total exact amount of money spent out  of the District and I'll round it up a couple of dollars, was $310,000 for the entire year, and that amount of  money,  we  knew  was  not  enough  for this fiscal  year, so we adopted  a budget of
$412,000. So, that's the base line of the amount of money you have authorized to be expended on security service for their firm, their request was closer to $460,000. So, one way to handle that as a policy Board and the budgeting officers of this District is to do it backward, to say  this is  the amount of money that we will authorize for fiscal year

2023, if you choose to, and let staff and the contractor revise their math backward and not to exceed that amount, and that allows us to never be wrong in terms of a budget decision because if you agree to a percentage or you agree to their paperwork, and we can't easily connect it, then there's a potential for overspending, so I would work in that direction. Now you could give a percen tage, you could give zero, you could give a flat number amount of money, and I think I can work with that, with them, they haven't spoken yet but, that would be my approach, and policy Boards are like a legislative branch if you will, is really supposed to do that, you're supposed to say, this is what it looks like, what we approve, and let us scramble and figure it out and tell you, yes, that will get you there kind of thing. So, that's my approach.
Ms. Cabrera: Ok,  so do we want to give them their right to speak? Mr. McIntyre: Well, as far as the budget goes, Marco will handle that. Ms. Cabrera: Is he coming in?
Mr. McIntyre: No, but I'm saying whatever you send back to him, he'll handle it. Ms. Cabrera: Ok.
Mr. Winkeljohn: Yes, so you heard the whole conversation and so if you feel that you want to get this year's cost of living and wage-hour adjustment into our books, we've already done that leap, and if you want to go up another percentage, or another 2% or 3% or whatever, your existing budget can adapt to that. As far as 30%, or 10%, or 15%, I think that's a much more significant discussion, and probably outside, you'd have to cut services somewhere else to accomplish that this year, without having to go through a full budget review and process, that's kind of where I would draw the line, so I think you could afford a 5% to 6% level today without really any heartburn, we'll find it and we'll adjust it, past that we would have to come back to you with even more analysis.
Mr. Quesada: Worse case, let's set up a call meeting with Paul, and Marco, and we could talk about it, but the actual expenses that we're seeing are not matching what we're seeing in the proposal so that's where he's saying we already have our ceiling, we can work within that, and we're happy to take a phone call or anything like that.
Mr. McIntyre: Right, you have to negotiate. Mr. Quesada: And you know what I mean.

Mr. Winkeljohn: And the parameters I like to discuss when it comes to working with the security firm is s9rt of a sweet spot where you're not overpaying for the senior officers and you're not underpaying for the entry-level cycle, the shifts that rotate a lot and that way you're not bringing lower qualifi ed, and lower motivated people at too low of a rate because you're just going to have a faster churn of that seat, so you incentivize the bottom so that the entry is higher quality but, you also keep the top at the right level so you have the institutional knowledge and the regionally experienced.  So, somewhere between that they come up with a wage element that matched that and that adds up to a monthly cost and that's what we're budgeting for. So, the inter-workings of how they pay people is really their problem, we don't care about that in terms of the detail, we care that it creates the result which is, lower the turnover, increase the capabilities to our standards and our expectations, and keep the retention in there also because retention is familiarity, that's a really big component to security is that somebody is familiar.
Ms. Cabrera: So, does anybody else have any questions?
Mr. Cooper: Do we know what 5% or 6% equates to financially?
Mr. Winkeljohn: Off the top of my head I could probably do it but, I'm going to let my calculator do it. So, if you're at $412,000 right now, 5% would bring you to
$432,000, so it's a $20,600 increase exactly for 5%, and that's kind of in the range, I think that would be a healthy negotiating point, and our budget is not fluid but, the relationship with our contractor has proven very cooperative.
Mr. Cooper: Right.
Mr. Winkeljohn: So, I think that's a really good gesture to work backward and then the other $10,000 or $20,000 that was in his request, I don't think is actually what we're paying and we'll work through that and come back to you if it's not correct.
Ms. Cabrera: Ok, so do we wantto agree on the 5%? Mr. Cooper: I guess.
Ms. Cabrera: So, at the moment do you want to do the 5%?
Mr. Cooper: I think we have to make a motion, and then have discussion.
Ms. Cabrera: Ok, I'll make a motion to increase the Maverick Security Services  at 5% and request that all the other things be worked out and reported back to us.

November 17, 2022	South-Dade Venture COD

Mr. Winkeljohn: Excellent. So, now the motion is to authorize a 5% increase, is there any other discussion?
Mr. Valladares: And that's within the wage?
Mr. Winkeljohn: Yes, I think that got you into the wage-hour element that he was looking for and it fixes some of the problems that he presented, it's not everything he asked for, and I think that's a healthy way to go about it.
Ms. Cabrera: Is there any more discussion? Mr. Quesada: Miguel, any discussion?
Mr. Aponte: No, none for me, that's very clear. Mr. Quesada: Ok.
Ms. Cabrera: Ok, do we have any questions from the audience?
A resident: So, thank you guys for all that you do and I was here when you first came Kevin and presented to the Board, and I do recall Kevin saying that he believes in the future of this communityand security needs is a hybrid system and some leverage in technology. (inaudible comment) It's futile, in order to try and get different results doing the same thing. I keep hearing from the residents, this is the same problem that we had with every security company we've ever had. Granted Kevin is managing better than they did, but he still has the people problem, and until you guys realize that this is not something you can solve by an extra 5%, it's not going to fix it, you have to get to the core of this, so my recommendation is go to a leverage system and use the soft gate already, stop the car, let them push a button, you capture their face and then the gates open. (inaudible comment) Ultimately, doing the same thing again is costing us nearly half a million dollars in you're not getting anything out of it, it's a joke, and the residents look at it as a joke. You don 't have to do anything but pull up and wait, and if they're paying attention and not on the phone, to his example, sometimes they're doing other things that they're not hired to do, and these problems don 't go away. He has a budget to run a business and there's costs to that, there's people costs, and he's a dollar more in the budget over what the minimum wage is at $11, there's a reason why Chick-fil-A pays their people higher than what the minimum wage is, you can't afford to do that. You're going to get the same level of residents' frustrations, so I would encourage you guys to rethink. (inaudible comment) I know you have disbelief that it can be done, but

it can, you don't need someone to stand in, just capture them in the face, capture their plate, have a nice day.
(At this point several people we1'e tallcing at one time, and no one conversation
could be heard)

Ms. Cabrera: We know that eventually that's the route that we have to take and we've already considered that, there's options, there's things already in place right now that we've set so that we could do some kind of a hybrid system if we needed to, and it is in the near future. However, right now, the increase is inevitable anyway , this is something that needs to take place right now. So, I hear you, and I know that this isn't perfect, everything isn't clicking how it is, and I'm glad that Kevin is here because this is our audience, this is our constituents and you're hearing it from them directly, the guards are not up to par with what we were told we were getting when we switched from the other company to now, and we had this discussion last month too, and we'll continue to do so because of the human element but, I know that eventually and it's stuff that we discussed too that they may have to do some kind of a hybrid situation. Right now, however, this increase is necessary anyway , we can't skip this, and we can't implement hybrid tomorrow, so this is something that has to take place anyway now but, we hear you, we heard you, and we had this discussion, and we know that it's in the near future. How we implement that, we will have to take into consideration what options are available, I know that we have some stuff already in place at the guards that will help with the automated system, with the transition into something automated. We have to consider if there is at the guardhouses that we can do this hybrid system at certain hours of the day, maybe during the night, if it's less traffic at one of the guardhouses, all of that needs to be reviewed and we will come up with something that will work but, we know, and it doesn't fall on deaf ears, we are constantly having this discussion.
Mr. McIntyre:  And  if I could just get the two minutes just to talk to you real quick,
again, most of you guys don't know me, and for those of you who have met me you know that I'm very direct, I'm honest, and I'm genuine. From the time I got here like you said, I agree that it has to go to a hybrid situation, not necessarily just because of the manpower, it's because of this new minimum wage act that's going to force the costs of

getting people. Just think about this, if an average person who barely graduated high school, the minimum wage is going to make them make $15, what do you pay someone who's good, so eventually the price goes astronomical. Now, to answer this, let's go from here, what I like to do is, when you look at what you guys are experiencing with Allied until we came in here, it's different. It's gotten way better in terms of, we don't have the posts abandoned, we don't have guards missing, all those experiences are gone.
Mr. Quesada: We greatly reduced the number of hits as well.
Mr. McIntyre: Right , so we've had some positives if you compare us from the old to the new. Now, when we first started off, we were killing it because we didn't have the minimum wage act requirement, we had a lot of good guys that started with us, and that continued and we were doing amazing. The tablets were goin g, we were able to track stats, we had a lot of good things going, and then little by little, like I'm sure you're not aware that Tommy is no longer with us anymore, so see what I'm saying, and then some of the other good guards that we h ad, they started leaving because unfortunately as that minimum wage requires the price to go up, now I'm telling you the average good guard now wants a minimum of $13, maybe even $14. So, I agree with you that ultimately, you're going to have no choice, and I'm pro for that, actually Ben and I already had a conversation that now that the new tablets are here, we're going to get back to tracking stats. I don't know if you guys remember when I first came, I was able to give you this data, well we haven't had working tablets for like 4 or 5 months, so I haven't been able to give you guy's data. So, what you've been seeing is, and you don't know this but Mayra does, we have a live chat that each guardhouse is connected to, and so what ends up happening is, you see them on the phone, but what you don't realize is what they're doing is writing in the names because they don't have the tablet working so they're physically writing in the names as people come in the gate. Now, that doesn't help when they don't do their job, so one thing that we're excited about is now that we have new tablets in, we're going to go back to tracking data again, but that data is going to serve two purposes, one it allows us the accountability because I get to see now, hey he screened 10,000 people last week, and he screened 3,000 people this week, but now I can also give them data on what gate is busy, what gate has the high

traffic so that when you're thinking about going to a system you'll have the data to be able to make those decisions. So, I just want you to know that we support making that adjustment in the long run because we believe that's what is necessary, and we're never going to try to squeeze the clientjust to make a few dollars.
Mr. Winkeljohn: Very good, there's a motion on the floor for something we're drifting off of it, and I don't want to drift off of it so, go ahead.
Mr. Valladares: And I have a question, we spoke about it yesterday, about the
scheduling for their breaks, that they don't coincide with rush hour at the last minute, and another thing that I see that has not been addressed, or the guard apparently had no idea is, the alert system that we have with some of the cameras, and they have no idea what I'm talking about.
Mr. McIntyre: Well, that seems weird to me because this was what the discussion was, the nightshift guys, which is Luis Morales, who has been here many years ago, he watches the camera so does Richard that you met over there, and you know him personally, so they're the ones who always see it at night, and they're constantly sending us messages of what they see.
Mr. Valladares: And many times it happens when people are not supposed to be
there.
Mr. McIntyre: Well, I'm going to check for you because what I'm telling you is,
everyone knows about the camera system, everybody knows that the box lights up red, and everyone is aware of that, so I don't know who you might have spoken to but they sh ould know.
Mr. Quesada: Back to the motion for the 5%, do we have any more discussion?
A resident: Can I say something, Jessica? Ms. Cabrera: Yes.
A resident: Everything that you pointed out Kevin is great but we're not having any text messages train to be able to say anything of value with the names on this list. So, you mentioned the quantity and timing, those are things that you can get from a system that has no pay in crease, or zero payment and then you would get more satisfied residents. (inaudible comment) Maybe there would be an extra repair, but the amount of information that you're going to be able to produce from zero persons, is

going to be the same or better. Kevin has not moved with Ben towards any type of hybrid or digitization of the system at all that has been made available to the residents, so we're standing here looking at him saying, this is a joke, and yes, I said that earlier, and really liope that resonates with you guys so that you can start making some long term decisions with this half million dollar budget.
Ms. Cabrera: Thank you for your comments. Anybody else have anything to add? No.
Mr. Winkeljohn: So, there's a motion on the floor, all in favor?

On MOTION by Ms. Cabrera seconded by Mr. Valladares with all in favor, authorizing a 5% increase with Maverick Security Services and also having staff report back on the other items was approved.

FOURTH ORDER OF BUSINESS	Staff Reports
Mr. Winkeljohn: Moving on to staff reports. Ms. Cabrera: Ok, under the attorney.

Attorney
Mr. Cochran: I don't have anything specific to report, but if anybody has any questions, I'd be happy to take those.
Ms. Cabrera: Does anybody have any questions for the attorney?
Mr. Quesada: I want to point out that we have Captain Rodriguez here in case they have to run.
Ms. Cabrera: Ok, thank you. Captain, do you want to speak now so we don't
hold you up?
Mr. Quesada: Can you come a little bit closer so we can hear on the recorder?
Captain Rodriguez: Sure. I know some of the concerns were the burglary to motor vehicles, so I looked at the last 3 months from the first of September through the 13th which was Sunday, we've only had 5 in here, and of the 5, then we had 2 on Tuesday, but all the burglaries to motor vehicles appear to be unlocked cars. So, on Tuesday was an attempt of a stolen car, there were extra key FOBs in the car, so they

weren't able to get the car out because the resident parked their other vehicle parallel on the side, so they were unable to get it out. It appears that the biggest concern is unlocked vehicles, so if the residents lock their cars, then I think we're going to increase patrols over here, we had surveillance at the hotel last night, and we caught 3 subjects breaking into cars that had spare key FOBs and machine to program the key FOBs for the cars. So, that seems to be the biggest issue.
Ms. Cabrera: Ok. Does anyone have any questions for Yanko?
Mr. Valladares: No, I have spoken with him before. (inaudible comment)
Mr. Cooper: And not reference to robberies but Waterstone Way, the speeding, have you guys been able to, I know we had talked about doing some off-duty details occasionally.
Captain Rodriguez: We've been trying to do those, and I haven't gotten anything back on that. (inaudible comment)
Mr. Cooper: But we've doing off-duty details with the officers. Captain Rodriguez: (inaudible comment)
Mr. Cooper: Ok, thank you.
Ms. Cabrera: Ok, anything else for Captain Rodriguez? No, thank you for being
here.
(At this point several people were talking at one time, and no one conversation
could be heatd)

Engineer
Mr. Winkeljohn: There's no engineer's report. Ms. Cabrera: Ok.

Field Manager
Ms. Cabrera: Ok, field manager.
Mr. Quesada: Field, we only had a week between the meeting and the agenda deadline, so by the end of the month we're going to circulate a few reports, all our efforts have been on preparing for the lighting ceremony on Saturday, lan dscaping, maintenance, electrical work, doing the night drive which we did the other night, and

everything is looking good, a couple of minor adjustments were already made. Like I said we'll circulate our report, but if you have any questions let me know.
Mr. Cooper: Can you talk a little bit about the sprinkler system and anything that was found?
Mr. Quesada: I brought you a special guest and everything, so Vincent if you
don't mind, Supervisor Cooper has a couple of questions for you regarding the irrigation system and landscaping.
Mr. Fernandez: Ok.
Mr. Quesada: Go ahead, Curtis.
Mr. Cooper: So, the system, with the annuals, is the irrigation system up and operational completely now?
Mr.  Fernandez: Yes.
Mr. Cooper: And it has been since the annuals got installed? Mr. Fernandez: Yes.
Mr. Cooper: So, what did we find out as far as, are they not getting watered enough, the annuals, it seemed like a lot of them had to get replaced.
Mr. Fernandez: We are getting to that, when we first looked at it we thought a fungal disease, we thought something was wrong with them when we got them, we did find only in two areas, which is the large roundabout, and the bullnose area, were the only areas that we saw damaged annuals. After looking, we saw footprints as if something fell, somebody walked through it, because it was only those two beds. If the annuals came sick, we'd say, you would get it all over, you wouldn't just have it in one section. On this change out, we did add the soil and we actually added more, I would say 100% more than the previous years, because we've been having issues with the soil contamination and whatnot, so we wanted to make sure that we took that out, and eliminated that, so we added a lot more soil this time.
Mr. Quesada: And you gave it a week right, to like treat? Mr. Fernandez: Actually 2 weeks.
Mr. Quesada: Ok.
Mr. Fernandez: You wanted a week, and we said, you know what we're going to make sure, so we gave it two weeks, when we saw what happened to be it didn't

November 17, 2022	South-Dade Venture CDD

happen before, the first thing is, there's something wrong with the annu als, now it looks more like vandalism. We do have annuals to replace, the same ones, and we're kind of waiting which will probably be tomorrow, we just wanted to make sure if there was anything else. So, we do have some, and we will be putting them in tomorrow after lun ch, knock that out to make sure we look the best for Saturday, but yes, irrigation­ wise, that was taken care of. I know I had heard something about it was raining and the sprinklers were still on, you're going to get that. I know the more advanced technology that we have, but even though you get a little bit of rain, it doesn't mean that it's enough to cover what the landscaping needs, so it's still going to irrigate, it's still going to water what it needs. (inaudible comment) Are there any other questions, or did I answer your question?
Mr. Cooper: Yes.
Ms. Cabrera: Ok, thank you very much. Mr. Quesada: Thank you, Vince.
Ms. Cabrera: Thank you, Vince.

Manager
Mr. Winkeljohn: No manager's report. Ms. Cabrera: Ok.

FIFTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Ms. Cabrera: Moving to financial reports, approval of the check run summary, balance sheet, and income statement.
Mr. Winkeljohn: As presented, nothing to highlight or comment on , so we just
need a motion accepting them.
Ms. Cabrera: Ok.

On MOTION by Mr. Cooper seconded by Ms. Cabrera with all in favor, the Check Run Summary and Balance Sheet
and Income Statement were approved.

SIXTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Winkeljohn: Moving on to Supervisor's requests and audience. Ms. Cabrera: Ok, we'll start with them.
Mr. Quesada: Do you want to start with the audience first? Ms. Cabrera: Yes, let's do it.
Mr. Quesada: Are there any audience comments or questions?
Ms. Cabrera: No.
Mr. Winkeljohn: If you want to come up here, so we can hear you.
A resident: Just a question, why can't the community use the clubhouse for, in particular, Christmas parties?
Ms. Cabrera: Why can they not?
A resident: Yes.
Ms. Cabrera: Right now, in this period of time, well we usually close off renting out the clubhouse for the holiday because of the tree that's put in place, it's a really expensive tree that's put in place. So, it's closed for the entire month for everybody for rentals.
A resident: Ok, is this something that's new? Ms. Cabrera: No.
A resident: Because prior to COVID, you could rent it.
Ms. Cabrera: Well, we always rent the facility but, during the holidays, no.
A resident: Well, the only reason is because we've done Christmas parties prior to COVID every year, where we use the facility, it's an adult-only party, no children allowed, there's no alcohol and we've used the spot, and this is important, we had to have law enforcement the whole deal, so we just said we'd cut costs because that's coming out of our budget for our association. So, we've used it, we've maintained it, we cleaned it and we walked out and nobody had any issues with it whatsoever, and we also used the tree to take pictures obviously.
Mr. Quesada: And this is just my experience, I haven't been around every single time that I do recall Waterstone Estates having a thing here, and from my recall, it used to be about a dozen couples, give or take something like that, and last time I think we had a party here pre-COVID was about 60 people, somewhere in that range, so it went from a courtesy to the community to turning into a larger scale party, and I'm not talking about

November 17, 2022	South-Dade Venture COD

the direction we received which was not to rent it out during this month block, but I do think if something like that were to be entertained in the future, we should set up a contract, we should have deposits, cleaning fees. One of the complaints we received was the guard hours were just so full, I remember the last time we had it that it resulted in staff hours and whatnot that we weren't being compensated for. Those are the type of things, which if the Board were to entertain, I would recommend that we at least incorporate something like that if you guys want to revisit that decision.
Mr. Cooper: Just for clarification, are you saying the Estates party, there were fees associated with that?
Mr. Quesada: No, I'm saying initially when it started out, it was a small group from the community, like Board members and their family, or something small and quaint, and it grew, which is fine, that's great, it was always extended as a courtesy, whereas I think if we're going to keep those numbers more or less where they left off last time around, I think we should have a contract in place, you are residents, you do meet all the criteria members to fill out a contract, let's have those protections in place and also compensate staff should they have to do any additional cleaning or anything like that after the party.
Mr. Winkeljohn: Which is the standard arrangement.
Mr. Quesada: Right , just like anybody else, just to do it that way, and then it's up to the Board with the tree here, if they want to revisit the decision to have rentals during that time or not.
Mr. Winkeljohn: So, backing up, there's a Board policy option in front of you to reopen the possibility, but staff is recommending that we, even though you can waive the fees, you still have to have a deposit, you still have to have a contract because they may lose control of their own event, not that they did, but they could, and now you're sort of stuck where your next option is only to say, no, and you don 't want that necessarily.
Ms. Cabrera: Right.
Mr. Cooper: I hear you, I'm just saying as far as this group because they're here for a specific circumstance, not obviously anybody else.
Mr. Winkeljohn: So, what I'm hearing is allow the event, have them go through the normal paperwork, but the Board, for groups that are HOAs, for instance, community

associations, you can waive the fees, and then it's fine. It's just without a responsible party when something happens after the fact, you have nowhere to go.
Ms. Cabrera: Right, and it can happen, regardless of whether they're children or adults, it can happen anyway.
Mr. Winkeljohn: Right.
Ms. Cabrera: In my opinion, I think we need to be fair across the board, so if we are not renting it to residents during that time period just because we can't really control the amount of people that they bring in, we can't really control whether they're bringing kids or children to the event, my opinion is that we keep it as is and do not rent it during, at least from mid-November until the beginning of January where we're not responsible for all these really expensive things that are in here because we don 't own them, that is my opinion. I say that we keep it as it is and that it's just across-the-board fair to  residents and Board members that we don't rent it out during that period of time.
Mr. Valladares: I agree.
Mr. Quesada: I'm sorry, let the record reflect that Michael Cruz has joined the meeting, he' s been with us since the security discussion.
Mr. Winkeljohn: Thank you.
Ms. Cabrera: I don't know if anybody wants to add anything. Mr. Valladares: No, I agree with you.
Mr. Cooper:	I mean, I feel that the clubhouse that's here for our residents, we
have never had an issue with hitting the tree whether it was them or the Board previously deciding not to open it up to other communities during that time, that's what insurance is for, that's what the contract that Paul's talking about having an association or other people sign.
Mr. Winkeljohn: And I think a small piece that you shouldn't waive is the cleaning
fee because we hire staff for a certain amount of work and we don't know that they're going to need more staffing and hiring until afterward, so we need to recover that.
(At this point several people were talking at one time, and no one conversation
could be heard)

November 17, 2022	South-Dade Venture CDD

Mr. Cooper: This is beautiful but if no one's here to enjoy it, that was the whole reason behind that, because if that's the case, let's just not do that so we can make it so people can utilize the clubhouse for what it's intended for which is to be utilized.
Mr. Valladares: They can utilize it the other parts of the year, the only restriction is during the holidays of the rental of the place, but there are other amenities that are still open to the residents, so it's not fair to say that during that period you're not allowing the residents to enjoy the clubhouse, there are certain restriction s, and if the Board has taken a position on it, I think that in the future we can discuss it but, we're almost on top of the holidays now, so in my opinion , this is not the time to discuss making changes.
Ms. Cabrera: Does anyone on the phone have any comments?
Mr. Quesada: Mike, Miguel, do you guys want to chime in?
Mr. Aponte: I mean my concern has always been the Christmas tree, and if there is a way to adjust the security deposit to meet the damages that could be caused to that tree then that would be the only way that I would allow for usage of the clubhouse, I don't know, that could be a question for Scott, but that $250 deposit probably won't even cover one of the ornaments, so if there's a way that we can guarantee that if something were to be damaged that we would be 100% reimbursed and that would be the only way I would allow or recommend that we proceed with changing our position on it.
Mr. Cooper: Just taking that from Miguel, is there a way to add insurance somehow for us to be able to have insurance covering all this in here, then this way as we get parties and people want to rent the clubhouse out, then at least the insurance is there to cover if there's any damages.
A resident: Event liability.
Mr. Winkeljohn: Right event liability is definitely already included in our policy broadly, I could look at it. If there's like $20 and you get extra coverage for group A, B, and C event, that exists. I don't know if it exists in our insurance world, we're kind of protected n aturally, but I can look into it, that's a good question. We use a government pool, so if they'll write it then we could do it.
Mr. Quesada: My question to you is, if a resident was to purchase that insurance and add the District as an additional insured to cover any damages, would that be easy to do?

Mr. Winkeljohn: That's actually my thought, was yes, you use your homeowner's policy, and you add it for your event at our clubhouse, does that make sense?
A resident: You can buy event liability just for the event at the association level ,
but I think we're overthinking that because the homeowners own this clubhouse, we pay for it, and I know the COD owns it but, we pay the COD, so you're excluding the very declarations that you placed.
A resident: Well, can I just piggyback off of that and say this respectfully, I understand that we can use this clubhouse anytime outside the holidays, but you guys did an amazing job, this is beautiful, and I don't know who it's for if most of the time you have staff that's in here, but we don't get to enjoy it, and I have pictures from 3 or4 years ago when we took pictures right by the tree, that's memories we're going to keep with us for the rest of our Iives.
Ms. Cabrera: Thank you for your comment.
Mr. Quesada: Thank you.
Ms. Cabrera: Are there any other questions or concerns from the audience?
A resident: I'll speak real quick on what Danny was saying, just so I can talk about what else I wanted to say, purposely the governing body is for the benefit of the people and this place is for us and so I really hope you can find a way to have the association here, and the Master has 100% of the association's money anyway, just having that allocation of the sum to cover the amount that's in this tree, every association has that. So, whatever your fears are, whatever your desires are, we just talked about it and figure out how to get there, so I ask that you do not withhold this clubhouse during the season from the communities, we want to use it, we want to benefit from it. I also wanted to talk about something separate which was the use of the clubhouse for next year's benefit to the residents, we'd like to, my wife was on the phone, I don't know if she's still there, but she wants to use it for bingo, for line dancing, and for financial education courses on another day, and so these are things to bring our neighborhood together, just like Danny was talking about during the season, it would be great to have these amenities and she's willing to support it with her business entirely, so there's no cost to the clubhouse. We even have a public charity wh o's going to be the benefit of it, 501C3 so the donation of the clubhouse for the 501C3 usage is covered through that for the public charity and for

the benefit of diversity within the sport of racing which is what our community is about, and I'm over there all the time at the track, which there's not a lot of diversity there, so we're looking to help to bring more females, more diverse males within the sport of racing, so that's the public charity side of it, and we really want to get the community back together. We need these, and I think everything we can do that you guys have started with a drumbeat, with the Halloween event, that you put so much effort into, and the Taste of Waterstone rebranded, all these things, and I still have people that I've met this year that were staying in contact with them, I would just hope that you guys would support that so that we can start the drumbeat within our community and stay together and keep getting together. So, that not only is forced from a governmental corporate level from us, but it happened organically, like what Danny is asking, to have them here and we'll be here to enjoy this, and I don't know if this is something that you guys have already spoken about or you need to talk about but, if there are any questions about it I would love to answer them.
Mr. Valladares: (inaudible comment)
A resident: It's for the benefit of a public charity. Ms. Cabrera: Are you doing any advertising?
A resident: We haven't done anything yet. Ms. Cabrera: No, advertising your business. A resident: No.
Ms. Cabrera: Ok, I don't see an issue, so long as you, I mean I would assume you would have to follow officing protocols like everyone else.  I don't know what the legality of it would be, I don't know if he would be required to charge a fee for these events.
Mr. Winkeljohn: It's a normal event rental and the comment, obviously it can't be used for any kind of profit and stuff like that, but it doesn't sound at all like that. Normally what we do is you fill outthe request, an application, we answer all these questions and if there's anything that doesn't fit our rules, then we bring it to the Board for a waiver or an exception, and I don't know if there's one needed or not.
Mr. Quesada: So, just doing a contract, correct? Mr. Winkeljohn: Yes.
Mr. Quesada: Ok, per event.

Ms. Cabrera:  Yes.
Mr. Quesada: Ok.
Ms. Cabrera: Ok, just a contract, just fill that out.
Mr. Winkeljohn: Well, no the way the rules are is we have to look at it and see if it meets our rules.
Mr. Quesada: He is a member, he's eligible to rent the clubhouse according to what he's outlining because it's a charity, it's not a profit business, he can rent it for purposes like that so, it would just be per event a contract for each event, that they want to have an event here.
Ms. Cabrera: Ok, so is there a cost too?
A resident: It's not for profit so it's free to our residents.
Mr. Winkeljohn: He's having a party, but how he throws his party is kind of up to him, in essence, it fits that box, assumably.
A resident: Anything we add to the cost is going to decrease the cost, so we're going to be able to bring services that we need to offer.
Mr. Quesada: So, you're asking them to waive rental fees? A resident: It's a 501C3 for public charity.
Mr. Winkeljohn:  Yes, so you wouId need to fill outtheapplication. A resident: We'll fill it out.
Ms. Cabrera: Ok.
A resident: We want to be able to support getting our community together, there's no reason why we can't and if there is something that isn't working, I look forward to working through it with you.
Mr. Winkeljohn: Exactly, that's how it works.
Ms. Cabrera: So, you'll be in contact with me, right? A resident: Yes, or Karen will.
Ms. Cabrera: Ok.
Mr. Winkeljohn: Well, we're going to make him fill out paperwork. Mr. Quesada: Thank you.
Ms. Cabrera: Thank you. Are there any other questions or comments?

A resident: Yes, one of my homeowners was complaining about the back, they're always going back there and spraying the nursery, but they never cut it down, so the weeds keep growing and growing, and it's probably COD, but they don't cut it, they just keep spraying it.
Ms. Cabrera: Is that an easement right there?
Mr. Quesada: So, per the contract, every easement gets sprayed once a month, and he lives next to the nursery, so what he's requesting is per the contract, an additional service to have them go and weedeat back there because that's not included in our mowing schedule. Grass doesn't grow back there because of the terrain so weeds are the only thing that really finds their way to the surface. So, it is sprayed once a month, that is something that they've reached out to us in the past whenever, and we keep them in the loop as far as those activities. The residents back there are requesting that in addition to spraying that, and we call it the east tract, it's in the shape of an "L", it's behind the lift station on the Boulevard that connects behind some homes on both sides, but the one that's perpendicular to 137th Avenue runs straight to the canal/FPL easement that runs between Stonebrook II, Pebblebrook II, and Floridian Isles II.
A resident: And also, I don't know how we can stop anything, but people are throwing garbage back there, and it's got to be, my guess it's the homeowners that are doing it.
Mr. Quesada: The porters do their best when there's palm fronds and whatnot but,
some people get little pavers and stuff like that.
A resident: And I walk back there, I try to find that lift station and it's over at the end, and I see there's another way for FPL, and I don't know who takes care of the lift stations.
Mr. Winkeljohn: The city does.
A resident: Ok, so there's another way  to get there, what are the possibilities of the COD giving back to the residents half of that "L", the first part of that "L", just give it to the residents?
Mr. Winkeljohn: Like a green space option.
A resident: Yes, just give it back to us and we can move the fence line back this way you don't have to take care of it.

away.

Mr. Winkeljohn:	And not to pick your words apart but, we don't give anything

A resident: I know.
Mr. Winkeljohn: It would be some sort of encroachment and licensing is possible,

we have to look at what it is, where it is, so if you wantto communicate that to staff, like a little sketch of what you 're looking at, we could do some homework, and when we get the idea together then we can ask the attorney, is this possible, and then we present it to the Board, and the Board gets all the information and then they can make a decision, so that would be the right way to go about it, so let's fill out our paperwork and give us a chance to research it.
A resident: Alright, thank you, I appreciate it.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Cabrera: Ok, so you'll communicate with them. A resident: Yes.
Mr. Winkeljohn: Yes, let us get organized, give you the A, B, Cs and then you can
direct us, no, yes, or maybe. A resident: Right, ok.
Ms. Cabrera:	Thank   you   for your time.	Are there any other questions or comments? No.
A resident: Is there any way to have these meetings at a time when the residents
can come?
Ms. Cabrera: Oh, that discussion again.
A resident: I'm sorry, this is the first time I've ever brought it up, is it a sore subject?
Ms. Cabrera: No, it's not, but we had this conversation at some point I remember.
Mr. Winkeljohn: The actual policy of the Board, COVID aside, was to have 1 or 2 meetings a year at the 7:30 or 7:00 o'clock time, something like that. We normally do our budget that way, we tie something to it, that's been the policy, that was the adjustment because we did all night meetings for a while and there was no change in attendance.
Ms. Cabrera: Yes.

Mr. Winkeljohn: So, with all of the other factors included it was the best compromise that was the most effective, this next fiscal year we can pick a couple of meetings that you want to do, and we can always hold them later, and just advertise it and have Curtis do a video, he's good at that.
A resident: I think it's a big mistake because you need to communicate with the
neighbors and the residents who are so important, and if you started night meetings people will be here.
Mr. Winkeljohn: Ok, duly noted.
Ms. Cabrera: I mean we sit here in an empty room, every single time. A resident: (Inaudible comment)
Ms. Cabrera: All our association's meetings are in the evening, and they're not COD related but, they're all in the evening, and I mean they're in an empty room, nobody shows up, and we advertise it, and we send out notices for our annuals and budget meetings, and this is budget season now and we just had the Master Association budget meeting and you were present, how many others were there?
A resident: I get it.
(At this point seveml people w ere talking at one time, and no one conversation  could be heard)

A resident: Can notices be sent out with like more advance notice because some of us work at n ight, so then I don 't get it with enough time to switch my schedule at work to come at night, not everybody has a 9 to 5 job.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Quesada: For the COD, we post all our meeting dates, basically at the beginning of the fiscal year, it's always, like I say the 4-4-4, which is the 4th Thursday of the month, which is the 4th day of the week, at 4:00 p.m., 4-4-4.
A resident: What was that again?
Mr. Winkeljohn: The 4th week of the month, 4th day of the week, at 4:00 p.m. Mr. Cooper: But it's also on the website.
Mr. Quesada: Correct, it's on the website. A resident: Ok.

A resident: And Thanksgivin g is always an exception.
Mr. Quesada: Yes, we make an exception around the holidays, that's it, that's why we're here now because the 4th Thursday of November is Thanksgiving.
Mr. Winkeljohn: Right.
Ms. Cabrera: Ok, well we appreciate everyone coming out to the meeting, and I'd like to make a motion to adjourn.
Mr. Cooper: I actually have some things to talk about. Ms. Cabrera: Alright.
Mr. Winkeljohn: We skipped the Supervisor's requests. Ms. Cabrera: Oh, I'm sorry.
Mr. Cooper: You may wantt o grab them since they're on the phone, I don't know if they have anything.
Mr. Quesada: Any comments from Miguel or Mike, do you guys want to start as far
as Supervisor comments, or do you have anything to add?
Mr. Cruz: No, I don't, thank you.
Mr. Aponte: I do. Can you guys hear me?
Mr. Quesada: Yes, and Mike said he had no comments, so go ahead.
Mr. Aponte: Ok. The first thing I wanted to add, I know that we discussed the security issues and different ways to capture information at those guardhouses, and I knew there was a motion on the table, and I figured I just bring it up after to discuss a little bit more on it. So as far as making any changes in those guardhouses, I think everybody needs to realize that we have a budget in place for security services , within that budget that's in place, if we need to make any type of modification to those guardhouses, it comes from that. I mean money doesn't grow on trees, so we have to use funds to get those locations ready for any type of automation and the process is in place and I believe Jessica discussed that. The process in place it's just not going to happen overnight but, at some point or another we know that the minimum wage in creases, it's going to be a hard pill to swallow when we get into the half million or $600,000 or $700,000 or whatever the case may be and don't hold me to those numbers, I'm just throwing a number out there when we get to the $15 minimum wage hourly cost. So, we'll get there, it's moving, as we all know, the system is changed yearly, so we may have something in place, I'm

sure something better, so we'll get there. I think we've invested in new servers and we are going to have the capability to adapt to whatever the new wave of security is in place for that year, so it's going to be moving, it's not going to be staying the same because we have one this year doesn't mean it's going to be the same next year, so we have to keep that option in consideration. Secon dly, I wanted to discuss the clubhouse usage, and I'm happy that you guys mentioned it because I think that we have outgrown our facility, and I brought this up at the last meeting where I wanted to explore options and maybe expanding the clubhouse and what the cost would be to do so and start discussing those items. I know we just passed the budget recently but, believe it or not, we're probably already going to be discussing budgets in January or February coming up, so we're right around the corner, it feels like we're doing it all year round. So, if we can continue to explore and see if there's loans available and find out what the cost would be to the residents so that we can present it to them and give them the options that may be available so that we can actually have a usable space and at the same time also, but maybe get some rental income, where the actual residents don't lose the usage of the facility or not.
A resident: I think before you expand the clubhouse, you take care of security first,
and then the money you save in security you expand the clubhouse.
Mr. Aponte: But we have line items for everythin g, so we have line items for security, we have a line item for clubhouse use, we have line items for irrigation, landscaping, and it doesn't stop, we don't stop workin g, we continue to work. We can do it all, we have a good staff in place, and we can handle pretty much everything all at once, it just takes time for us to plan this, and the more we talk about it and not explore it, another year passes by and there's nothing we can do. I mean we have to set a ceiling, we have to set the budget and put it in place, and so if we can get an idea of what these things will cost, and then at one of the meetings, well let's say it's going to cost an additional $150 in taxes a year, and don't hold me to that, I'm just throwing a number out there. We present that to the community and say hey, you know, this is what $150 worth of your taxes can bring you and let them decide. Have a meeting, as you guys mentioned at night, with the proper announcement, we'll go out there and put flyers and whatever it takes, for a month in advance, and then just have discussions about it, without anything

set into stone but, just have it ready so that if the community feels like, ok this is what we want, then we move on. I mean security, we're going to continue to do that every day, that's an everyday job, that's never going to stop, and then of course the landscaping and the lakes, and maintenance, that's our main job, so that's what we're about, they make fun of us, but we're a gardening and water management community, that's what we do, everything else is just extra.
Mr. Quesada: Are there any other Supervisor comments? Mr. Cooper: Is he done?
Mr. Winkeljohn: Yes, he's done.
Mr. Cooper: Just to piggyback on the whole thing with security, the security at the clubhouse is a separate entity from the other fund where the main security is, so it's not just a matter of oh we're reducing it, all of a sudden this month or the next month we can use that money towards the clubhouse, so it's a huge process, but yes, obviously we're looking into all that, so we're trying to make the best with what we have. Just to ask Ben, the gym and the pool, how has that been? Is the gym functioning?
Mr. Quesada: Yes, we ordered some new flooring, the type of flooring is similar to the dumbbell station, so it's just taking a little longer to come in but, as soon as it's available they're going to come in and install it. Everythin g is workin g as it should in there, and the wear and tear cables get swapped out, so nothing crazy. The pool is working and it's good, we do have another small leak that we're monitoring on the return line, that was in the last field report. We waited until the dry season because right now it's nothing excessive where we're able to maintain the water level as is, and the PH as is, so as soon as the weather gets to a point where it's too chilly to swim, we're going to have another leak test and I'll get you more information. We've isolated it, it's no longer in our gutter lin e, it's somewhere in the return lin e, but the return line goes all around the pool, plus you have additional plumbing between the pool and the pump, that's what the leak test will determine.
Mr. Cooper: Meeting attendance, the Board made a decision that we didn't want to
do the yearly event town hall meeting, and during that time we gave two recipients a Waterstone service excellence award. I'd really like to see that we still do that award in lieu of not doing the town hall meetings, so if there's a way that we can make that happen

November 17, 2022	South-Dade Venture CDD

if you guys are all in accordance with that, I don't know, for those of you who are in attendance, we typically would find whether it's a security guard, or Waterstone management, or the vendor that maintains the lakes, or personnel here, staff that manages the clubh ouse, or the club manager, we recognize their efforts from what they've done that year to just kind of say thank you for what you're doing, so let's try to see if we can get that back, and it sounds like, I don't know if anybody online has a comment.
Mr. Quesada: We always did something that is for our security personnel to take
care of them.
Mr. Cooper: I understand.
Mr. Winkeljohn: I think that will all coincide. Mr. Quesada: Yes.
Mr. Cooper: Ok the plaque, the presentation, like making a big deal.
Mr. Quesada: Yes, understood.
Mr. Cooper: Now that COVID is past us in the rearview mirror that we start making a big deal about people that matter to us, family, since they're family. I've gotten a lot of positive feedback for the Christmas tree location that it's in, it looks beautiful, and the nutcrackers look awesome. The only thing I think that would make that area even more phenomenal would be a fountain behind the tree, just for pictures, I'm just throwing that out there. Just for clarifying purposes, so for this season are we allowing the rental of the clubhouse providing that there's proper documentation, what we discussed about before, is that what we are under agreement on, I just don't want us to leave the meeting here and then there's some confusion on the direction from the Board was.
Mr. Winkeljohn: It's up to you all.
Ms. Cabrera: I think that if they can provide Paul with all the information that we request and we need to be able to move forward with it, then I don't see a problem with it, so long as we can figure out the security deposit.
Mr. Winkeljohn: And I think staff heard the concerns and if somebody applies and
we can button up those concerns on the fly, I don't have any objection to proceeding.
Mr. Quesada: And if somebody presents us with a policy, we can have you take a look at it and that kind of thing.

Mr. Winkeljohn: Yes, we'll get staff to make a decision.
Mr. Cochran: Yes, I mean the deposit amounts, the amounts and stuff like that are set through rulemaking, so we can't change those unless we go through rulemaking but, in terms of insurance, or whatever the requirement is, or if you request that they provide it.
Mr. Quesada: Correct.
Mr. Winkeljohn: Right, so I think we can handle it. A resident: (inaudible comment)
Mr. Winkeljohn: Yes, it's sort of always been, there used to be no procedure or rule for an HOA group to use it, but what we're asking for that to continue we would ask for a courtesy, some sort of protection which would be to follow up on a resident level application process with a no fee for the rental but, the cost, and we can talk about it offline but, I think we can getthere.
A resident: Thank you guys. Mr. Cooper: That's all I had. Ms. Cabrera: That's it, ok.
Mr. Cooper: And I'm sorry, some of you guys may know this, we have a tree lighting event coming up, it's November 19th, there's been signs all throughout Waterstone Way and Boulevard, so it's going to be a great time, and hopefully we'll get a lot of people coming.
Mr. Quesada: Yes.
A resident: (inaudible comment)
Mr. Winkeljohn: We sent itto anyone who sponsored this.
A resident: I just wanted to say thank you. (inaudible comment)
Mr. Aponte: Hey Ben, can you do me a favor, there's a couple of posts that I read on social media here recently, which they never make it to the table but, I would like to see if we can discuss just briefly, so we can have it in our minutes but, explain the reason why we didn't use the snowmen this year at the entrances, and then maybe you guys can also explain whywe chose to move the Christmas tree this year to that specific location. I don't know if it will be clear on the speaker phone so I'd rather have you guys do it if I could get one of you guys to do it for me.

Mr. Quesada: Yes, so a couple of things, going through our notes from last year, we've been having some maintenance issues with the displays that we have and we own, which were almost 10 years old. So, the most problematic areas that we were having were when the snowmen and the large flake towers were, so actually we're working with the Christmas company, we are actually in a 1-year agreement with them right now, between another agreement, which is to swap out a lot of the old and maybe repurpose it, they can offer us some type of credit for that and get that so that answers more or less the snowman question. We did retain one, the one that was in the best condition, and we put it out where the tree used to be. Moving on to the tree, we've been talking to the vendors and one of the desires of the Board has been to offer more carnival entertainment amusement rides and level ground was at a very minimum at the previous site. So, you have the ramp, the bridge, also a long walk between that and the clubhouse where Santa and some of the restrooms were, so logistically speaking, we spoke with our vendors, we asked them for a couple of extra amusement rides, and we kind of followed their lead as far as using this clubhouse and using this long flat stretch of roadway that you see before us, as a better location to be able to add more, and we did grow the event. We actually added like 3 or 4 more things to our sponsors, and contributors, more entertainment for families out there on the flat road. I just want to also state, we did have the tree there for 8 years, so we're trying this out to see how well it does, and this isn't anything permanent so should the Board ever want to revisit that, they're more than welcome the company will accommodate that request.
Mr. Aponte: Thank you.
Mr. Winkeljohn: Any other discussion for our record? Ms. Cabrera: Do you have anything else, Victor?
Mr. Valladares: No.
A resident: I just thought about something, adding a food truck together with the community here again piggybacking on gathering community days and get together, I just didn't know if there was support or opposition to that.
Mr. Quesada: Technically, you have to make that request to the Master, I think.
Ms. Cabrera: And I was going to say, on behalf of the Master, we want to incorporate more of those food trucks, we did for Halloween and did it because we did it

last year and it went well , so in the future, the events that we do have planned, we will be trying to incorporate more of those food trucks.
A resident: Ok.
Ms. Cabrera: Thank you. So, I just wanted to briefly touch on the, I know every year the Board discusses like a retention incentive for the guards so that we can have it on record whether or not we want to do the retention incentive this year for the guards, we have to agree to that.
Mr. Cooper: Has there been any that meet that criteria? Ms. Cabrera: There are a few people, I know we did do it.
Ms. Padilla: We did a short list just in case you guys did approve it, it's 4 or 5 people, and just to explain it on the record, it goes by how long they've been here if they had gotten any write-ups, but we have maybe 4 or 5 people that would be a candidate for you guys to say yes.
Mr. Quesada: The list isn't large, and we'd be following the criteria we had in the past, the only thing we'd like to run by the Board is, the District has club staff now that's without a third party, so that's something that wasn't part of the equation  before so, it's just to make sure that we're including any District staff, like club staff, as well as security staff, which we've done in the past, and we will bring that back to the Board at a later time.
Mr. Winkeljohn: Is it authorized, is itan existing policy?
Mr. Quesada: We'll have someone sign off on it from the Board, the chairman, or vice chairman.
Mr. Winkeljohn: Ok.
Ms. Cabrera: Now we have some A-frames that we've used for many  years, I don't know if we ordered, or we're going to replace them with new A-frames that have wheels, they're easy to wheel out so she doesn't have to break her back, carry these A­ frames from guardhouse to guardhouse all the time because they're heavy and she frequently has to move them around. So, I'd to have them replaced but the ones that we currently have are, they're not in perfect shape but they're in good shape, so I would like to request that maybe we donate those back to the sub-associations if anybody here knows anybody.

Mr. Winkeljohn: We allow them to use them under our policy already if any community has an event.
Ms. Cabrera: Well, we no longer have use for them, we're not going to have use
for them, and we don't have any place to put them.
Mr. Winkeljohn: We can allow them to use them for a long time.
Ms. Cabrera: Ok perfect. Then do we have an update on the school  sign situation?
Mr. Quesada: Yes, ok so with the school sign it just got delayed, we're looking probably sometime at the end of January, supplies right now like electric, and Paul can tell you, I'm dealing with some other Districts that are in development, and not even developers like Lennar, they're a big company out there, are getting electrical supplies in a timely manner. So, somebody that buys quadruple the amountthat we do is still having trouble with supply and demand. So, that's what's happening with the school sign in particular, the technology is done there, and we did kind of pivot a little bit where it's actually something that we can actually help program. I don't necessarily want the District to be too handsy with school signs, I want to make sure that we're deferring to whatever the county is doing with their traffic standards, but that's the type of technology that they're offering us so we had to go switch to another vendor. It was a mild adjustment that management could authorize because we just want to get the sign as soon as possible, so the latest update was at the end of January.
Ms. Cabrera: Ok.
Mr. Aponte: Is there a way to secure the area, especially now that we are going to have a lot more foot traffic with the event, and I'm not against having the pardon our dust sign, but having a pardon our dust sign for 4 or 5 months sitting there, it makes it appear that we're just letting things sit, but there's a way to either move it or do something different because I think the pardon our dust sign, is more if we're sitting in the clubhouse, we're cleaning the entrances, or painting or whatever the case may be but, for that sign to sit out there for six months, I mean it doesn't look right in my opinion.
Mr. Winkeljohn: We'll take care of it.
Mr. Cooper: So then, are we going to, is it going to be somehow leveled so it doesn't look like a hazard, we're just going to leave everything look like a cone?

Mr. Aponte: Just secure it and make it look nice, I don't know what to do with it, cover it, I mean whatever it's going to make it safe, I mean we're going into January and then in January we're going to be going into March, I mean we know how the supplies are these days. I mean, take a look at Amazon, they can't even get deliveries, so it's no different for us, we may be sitting another 6 months, so whatever we need to do on our end to make it as safe as possible, and presentable as possible, I'm ok with it, even if we have to spend a couple of bucks on it.
Mr. Quesada: Ok.
Mr. Winkeljohn: We'll figure it out, that's at staff level. Mr. Quesada: Right.
Mr. Aponte: Perfect, I have nothing more.
Mr. McIntyre: I just have a quick question when it comes to the school, you know that one of the biggest problems that we have is even let's say someone is blocking the road and you go ask them to move, and they say no I'm not moving, is there some accountability that we can push back on to the school?
Mr. Quesada: Documentation will really help Kevin if you have any incidents that you had, I've spoken to Laura about it, it's tricky to manage when you're out there just trying to help, but I just think if we can get specific dates, times, that we're having these types of issues we can go back to them with something, and we have tried in the past, with their principal in the last 3 years, so it's tricky sometimes to build that relationship because there's a lot of tumover up in the ranks and sometimes it's not even their call but, they do get two officers , where they're placed, that's what we try to leverage a little bit because they move their officers around all the time. Like why they're standing in front of the parking lot just waving cars in, I don't understand why but, they're paying for that service, I know the intersection was always an area of concern, which is Campbell Drive, and in my opinion , the roundabout should be the second most area because school staff or security could wave cars in like they do at my son' s school, there's a turnaround so that's not rocket science.
Mr.  McIntyre:   Yes, because  the  biggest  problem  is what's happening is it's
affecting your homes but, then it's the people who refuse, and I'll just give you a simple example, they have the color so you know who goes first, so let's say you have orange,

then it's your turn to pick up, well you'll have a black that's in front and they won 't move, and then it holds up the rest of the lin e.
Ms. Cabrera: If I may interject, the school staff is supposed to be monitoring that situation, and if you have a color and it's not your time for that color, they're supposed to request that you get out of line and you go back around.
Mr. Winkeljohn: That's something you can tell staff and we can jump on it more quickly, it's not a Board topic.
Mr. McIntyre: Ok, good, I just wanted to get an idea. Mr. Winkeljohn: Let us help you.
Mr. McIntyre: Ok.
Ms. Cabrera: It's a non-issue.
Mr. Cooper: Do they want to get passes, do they have to put their license plate down, any information from the school?
Ms. Cabrera: No, none whatsoever.
Mr. Cooper: I'm just saying you can grab whatever information and then obviously get back to the school somehow and see if we can get behaviors to be modified.
Mr. Valladares: (inaudible comment) I've seen a couple of times the cars just go head to head because they don't have the police there, it's bad.
Ms. Cabrera: I know how we talked about at some point having the guard corner off the roundabout like we talked in the past and I think we've given direction to have the guard cone off the roundabout so that it's a one-way for everyone and they need to just keep going straight, and go out to 137th , instead of using the roundabout to make a U­ turn and go back around but, I don't know if that was ever issued.
Mr. Winkeljohn: We used to do that I remember.
Ms. Cabrera: I mean it's not going to be an overall fi x.
Mr. McIntyre: I just think if they had the officer there, there's a different level of authority and so you're not going to do it, so if the officer says, sir, you have to move, then they will move.
Ms. Cabrera: And I had a conversation with the principal, in the last 2 or 3 years, the principal, and she pretty much asked if I was going to pay for the police officer. So, I told her that I was not, that it was her responsibility to do so because it's becoming a

burden on the people that live here. So, I talked about this before and I will say it again , I think we need to open up that line of communication with the school, maybe send an email to the principal, saying I'd like to sit at the table and have these discussions, something has to give because we are dealing with this every day.
Mr. Winkeljohn: We're the same faces for 15 years but they keep changing.
Ms. Cabrera: Right, so it's more of the same with the new people, and they know me, but I'm happy to sit with her, and really honestly bring to the table the issues that we're having. We've talked about this frequently and I think we need to move on it, rather than keep talking about it.
Mr. Quesada: And by the way, I encourage all the presidents of their HOAs because you actually represent the homeowners, in particular as an association, and the subdivisions that are getting affected by the traffic. So, any weight that you can put on as well would carry more than ours as a District, because again, as Miguel stated, we're landscaping, water management, we can h elp, we can interject but your words as HOA presidents carry more weight, and parents of the kids, that kind of thing.
A resident: You're closest to the problem, I guess the question is if you corner off the north side of the roundabout, which you guys can do, then you can only turn right, so people coming in could turn straight in, and then the people coming out.
Ms. Cabrera: You can make your way, it's just going to take another minute to do it, but you can make your way home.
A resident: Ok.
Mr. Valladares: I'd like to ask a question to Captain Yanko if I may, what are the possibilities of having another officer from time to time, the traffic right after a proper left turn when people are coming eastbound on Campbell Drive and then all of sudden get in the middle lane and they decide to make a proper left turn, they just pull right up to the side.
Captain Rodriguez: We've done that in different school zones and that actually creates more traffic problems, but we can address it, if somebody is blocking the free movement of traffic, we can address it. The officer is specifically for Waterstone Charter School, so they're dual purpose, they're a school resource officer for the safety of the children, and as well, they're assisting with traffi c, so the school is going to keep him as

close to the school as possible, as opposed to sending him up to Campbell and every principal is different, so we have on top of Waterstone Charter, we have other school Districts, so we try to go to all of them that we're responsible for but, it used to be when we did that when you're on Campbell Drive in front of Cambridge that creates a backup on the Turnpike because we start seeing people going to the shoulder, then you get the rubbernecking, you get the slowing down, and then what happens is it creates more of a problem as opposed to addressing the one or two.
Ms. Cabrera: If I'm not mistaken, the principal told me they had two off duties. Captain Rodriguez: No, just one.
Ms. Cabrera: She told me they were paying for a second one. Captain Rodriguez: The first week of school they did.
Mr. Cooper: I think what would help with this is if somebody has a blue or red or orange or whatever color on their windshield and then they're in the left turn lan e, they should be ushered to keep going and have them go to the light and do a U-turn or something at a gas station because it's not fair for the residents because those are the ones that are going to get the tickets because if you're in line for 10 or 15 minutes to make a left, and instead of driving all the way down to 137th Avenue and Waterstone Way, which is like way out of the way, it would make more sense for the school which is what is causing this issue to have them queue and force them down, so not pulling anybody over but having somebody standing there to enforce it.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. Cabrera: I don't even think it's an issue of that because they do well managing the colors and who's coming at that time because I have seen them send people either back home or around again, it really isn 't that. That amount of people are picking up at that time and coming into 312th, that amount of people, if you really sit there and watch, or come in between 3:30 and 3:40, it's like a very short 10-minute period the time that it happens. All of those people are there at that time because they're supposed to be there at that time to pick up those kids.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Aponte: Captain Rodriguez? Captain Rodriguez: Yes.
Mr. Aponte: Captain Rodriguez I have a quick question for you. During the trunk or treat, the way they did it this year which worked out great was that they move the traffic over to Campbell and then it blocked out the actual left lane into the school, is there a reason why they wouldn't be able to do that for pick up and drop off? Is it something that the city maybe is not allowing because it worked great, I mean it kept everything moving in a fairly easy way and it didn't create any issues for the residents other than the traffic on Campbell, but I think that stretch is long enough to hold that amount of traffic and still keep a lane open.
Ms. Cabrera: So, he's saying that the traffic wraps around from Waterstone to Campbell, when they're coming east, instead keep going to the light and then make a U­ turn and get into that lane on Campbell.
Captain Rodriguez: Right.
Mr. Aponte: They did that for the trunk and treat, and it worked, it was great.
Captain Rodriguez: But you're comparing the turnout for the trunk and treat as opposed to regular school traffic is different and the issue you were bringing up, they had two officers for the trunk and treat. They only have one, now you have to put the officer at Campbell Drive to ensure nobody bypasses the cones and the school is going to be comfortable like now the officer is right in front of the school. So, in case there is an issue at the school, he can respond.
Mr. Aponte: Got it.
Mr. McIntyre: It just sounds like right now the best thing to do is just stack up the data of what's happening.
Mr. Quesada: That's where I was going also. Mr. McIntyre: Ok, so that's the plan.
Mr. Cooper: Can't we just clos-e that left-hand turn lane because it's our road going into the school and that would force everybody to have to go another route because it seems like everybody is saying, it's not our problem but, they're not the ones being affected by it, so can't we close that left-hand turn lan e?
Captain Rodriguez: Are you talking about coming towards Campbell?

November 17, 2022	South-Dade Venture COD

Mr. Cooper: Going from the roundabout towards that way, can't we shut that left­ hand turn lane down?
Mr. Winkeljohn: Well, I don't think we're going to be able to work this out tonight, to be honest.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Cooper: The left turn lane into the school, not the one going from Campbell Drive into Waterstone making the right.
Mr. Winkeljohn: Right, and then there's traffic procedures requesting an alteration of your plan, your operation of your traffic, we'd have to go through a formal process to see if we could do that, so I have no idea right now. I mean we'd have to ask a traffic engineer to propose it to the county, and the county oversees all traffic.
Ms. Cabrera: I think we need a sit down with the school staff, with the principal. Mr. Quesada: I want to come armed with information too.
Ms. Cabrera: And then the Charter Associates or whatever they're called can be there too, because we've talked about this frequently and I know that at some point or another we've exchanged some information with the school but, we've never actually come to them and addressed it, and said these are our concerns, how can we come to an agreement where we can work together to figure this out, because I know that they've got one officer and I know that they don't have the resources to pay for that second officer but neither do we, and I don't believe that it would fall on us as the District.
Mr. Quesada: Well, they have security staff and whatnot, so that's where we  would have to sit down with them.
Ms. Cabrera: She basically told me that, and it was like pulling teeth with her, but anyway, at the end of the day we have to compromise on something because it's not working for us and the first 2 weeks of school is a total nightmare,and we're the ones who are paying the consequences and they're not. So, I feel like we should really reach out to Ms. Byers and I'm happy to go to the meeting and sit with her, she knows me.
Mr. Quesada: Ok, perfect.
Mr. Winkeljohn: Let's start with getting the data and to know her and what you want to talk about and then design an approach.

November 17, 2022	South-Dade Venture COD

Ms. Cabrera: Yes.
Mr. Aponte: Perfect.
Mr. Cooper: I think it's going to require all entities. Ms. Cabrera: I said it before, I'm happy to do it.
(At this point several people were talking at one time, and no one conv-e1 sa tio n
cou ld be heard)

SEVENTH ORDER OF BUSINESS	Adjournment
Ms. Cabrera: Ok, I think if no one else has anything to add, we can adjourn the meeting, I make a motion to adjourn.

On MOTION by Ms. Cabrera seconded by Mr. Valladares with all in favor. the Meetinq was adjourned.