MINUTES OF MEETING SOUTH-DADE VENTURE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South-Dade Venture Community Development District was held on Thursday, April 25, 2023, at 12:30 p.m. at 1355 Waterstone Way, Homestead, Florida 33033.

Present and constituting a quorum were:

Miguel Aponte Jessica Cabrera Mike Cruz
Victor Valladares Curtis Cooper

Also present was:

Scott Cochran Ben Quesada Paul Winkeljohn Mayra Padilla

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Attorney District Manager
Governmental Management Services Governmental Management Services

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Mr. Aponte called the meeting to order, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Approval of the Minutes of the
March 28, 2023 Meeting
Mr. Aponte: Item No. 3, approval of the minutes of the March 28, 2023 meeting, I need a motion, please.
Mr. Winkeljohn: I have a couple of corrections that will be incorporated, they're typos, so those are minor.
Mr. Aponte: Ok, is there a motion with corrections?

On MOTION by Mr. Cruz seconded by Ms. Cabrera with all in favor, the Minutes of the March 28, 2023 Meeting with  the submitted changes were approved.

THIRD ORDER OF BUSINESS	Consideration	of	Resolution
#2023-04 Approving the Proposed Fiscal Year 2024 Budget and Setting the Public Hearing
Mr. Aponte: Item No. 3, is consideration of resolution #2023-04 approving the proposed fiscal year 2024 budget and setting the public hearing.
Mr. Winkeljohn: Mr. Chairman, I just want to report to the Board most of you are familiar with the budget process, staff is recommending approval of the draft budget as presented. This budget does not incorporate any increase to the assessment, and because of that, the line items can be managed throughout the year as they always are, and adjusted as we see fit. We do have several moving targets potentially so we know we're going to be re-racking our costs, hopefully, we're going to be re-racking them potentially on some automation, most of that is on hold but, we think it's going to go through. So, with that, the business decision, if you will, is before you to agree not to increase the assessment, and two, to set the date for the adoption of this budget. Your meeting schedule as its been revised would put the possibility of a meeting either June 27th, July 25th, or as late as August 22nd, and I don't recommend August but, with schedules and travel, if you think everyone is going to be in Europe at the same time or whatever, or having grandchildren, or something along those lines, you could pick accordingly.
Mr. Aponte: Ok, so we would need a motion to approve the resolution and then a
date.
Ms. Cabrera: I'll make a motion to approve.
Mr. Winkeljohn: What date are you including, July 25th or August 22nd? Ms. Cabrera: I would say July 25th or June 27th, right?
Mr. Winkeljohn: Yes, or June 27th.
Ms. Cabrera: I would say July is ok with me. Mr. Winkeljohn: Is that your motion?

Ms. Cabrera: Yes.
Mr. Aponte: Ok, so there's a motion to approve the fiscal year budget for 2024 with the date of July 25th as the hearing date, is there any discussion?
Mr. Cooper: So, I'm just throwing this out there, I know that we haven't assessed anything here with the clubhouse, I've asked staff to get some numbers for me for what that would look like to maybe adequately staff the clubhouse to be able to resemble more of a clubhouse function.
Mr. Quesada: And you have the tab open on your tablets with the numbers in front of you, so if you look at your IPads.
Mr. Cooper: So, working with those 4 items, I didn't say anything as far as the staffing, this is what was brought back to me, I believe it was kind of modeled a little bit off of Oasis' model that they had if you want to give everybody a quick overview of that.
Ms. Padilla: Ok, so when we were doing the report, Curtis and I went to Oasis to look at the clubhouse, just so he could see the floor, just to get an idea, and we met the staff there, and I think their structure in there is different. There, the front desk attendance obviously but, over there it's not like it is over here, over there it's one clubhouse.
Mr. Quesada: No onsite property management on the HOA side.
Ms. Padilla: Right, so there's no onsite property manager for the HOA side, all the communities are not like here, where FSR manages the 8 communities. So, the structure is a little bit different, and Curtis said well, I would like to see this and about how much would it cost us. So, what I did is I called their accounting and I said, about how much does it cost to have a similar setup as East Homestead and this is what she came back with.
Mr. Winkeljohn: And this is in comparison between using either part-time or full­ time employees. I'm a little bit confused at the request, and I've gone back a little bit with Curtis about what the goal is, and the Board didn't bring this up in the last meeting when we presented the draft budget, so I didn't really put a lot of my time into it because I didn't think it was the direction of the Board. Also, I would caution Board members asking for an analysis of people's salaries without the Board having that direction, I find that could trigger some problems , it could threaten somebody thinking their job is being

replaced, that kind of catalyst, so I want to caution you, and I don't think that's what is happening but, just in the future if you have a question about salary, or how people are paid, or what the staffing is, that should happen at the direction of the Board because if you want to take that on, the Board needs to do that. As far as the two entities, I think Mayra clearly explained that there is the whole HOA envelope, the customer service envelope of the HOA rule, the architectural compliance membership, rental, all of that takes place by the clubhouse staff, and so they really aren't apples to apples, so I don't really know what you'd like us to accomplish but we're happy to serve any analysis the Board so directs.
Mr. Cooper: So, the goal was obviously not to go ahead and look at anybody's salaries, especially here, like a comparatively way, because we have the agenda and it has all the documents as far as financials for what the items are for everybody that's here. So, the goal is to see if you guys want to even entertain, or if you guys are ok with the staffing here at the clubhouse. I think, what time do we shut down in the p.m. with  an attendant, that's been happening at like 5:30 or 7:30?
Ms. Padilla: 7:30 p.m.
Mr. Cooper: So, at one point you were until 9:00 or 10:00 and then even the cleanliness, and upkeep and so I was trying to see as far as because we are talking about the budget, we are talking about setting the ceiling, and so if this was something you all wanted to entertain because this is the time to do it, would be to see what that would look like and so for $7.40 a month, which comes out to $88.79 you could staff 4 part-time employees, and for a full-time it was $9.87 a month per household, so it was
$118 for an assessment for the year for that purpose. So, that was kind of what I was looking at there, to see if that's anything you guys are looking at, or if it makes any sense for you all.
Mr. Winkeljohn: Can you elaborate on what they would do?
Mr. Aponte: Right, what would be the purpose of that, we can eliminate the staff that we have here and add 4 more.
Mr. Cooper: No, it's to have a run like, that we have a rotation of staff because right now we've got a cleaning person that's here, part-time, so that's not here all the time, and then the attendant sometimes cleans, sometimes doesn't.

Ms. Padilla: So, we have someone that comes in the morning and cleans the clubhouse, and then we have the attendants that come in from 2:30 to 7:30. Their job is more a front desk job, but like when they need to take out the garbage, and things like that, they do that.
Mr. Winkeljohn: So, front desk is their job which is to do what, they allow access to the pool?
Ms. Padilla: Yes, to manage the pool, to give access to the pool, to take care of E-Passes.
Ms. Cabrera: And what times are they here? Ms. Padilla: From 2:30 to 7:30.
Mr. Winkeljohn: And the intent to 7:30 is to capture people that can't get here during the workday, right?
Ms. Padilla: Yes.
Mr. Winkeljohn: And the gym has its own access, so that isn't the purpose of anyone because the gym has its own clock, and we've solved that. We can't extend the pool any later, so the only service that we could provide would be to allow people to get E-Passes and those are electronic, so really all they're doing is picking them up, the barcode.
Mr. Cooper: Well, they do the rentals too because a lot of the rentals are done. I think we're missing out on rental because we don't have the accurate person in there. Like I said, we haven't entertained anything for many years now in this area, and if it's something that the Board wants to look into and consider doing, I'm saying you can do it or not.
Mr. Aponte: I mean, I like the idea, I just don't see what we would use them for, I don't think we're there yet, but at one point or another I think we will need an attendant, but I'm saying right now I don't think it's necessary at the time that we're at now, at
$14.50 for our position, I'm just worried that we're just going to have the same issues that the guardhouses are having with the staff. So, I wouldn't entertain this, I guess when work kind of comes to place where everyone is comfortable and they want to get back to work, then we can find quality employees, and of course, find something for them to do. (inaudible comment)

Ms. Cabrera: I would just like to know why are we concerned over staffing, what your concern is with the staff right now? Why did you ask for this?
Mr. Cooper: It's a supplement to the staffing that we have right now, I mean if  you look at the clubhouse on a 24-hour basis, obviously you don't have the design where everybody is not here but, for what we have, I'm not saying having the same staffing level as Oasis because it's obviously a large footprint than we are, but for what we have here, like we don't have the ability to do movie nights, and activities because we don't have staff like they do. (inaudible comment)
Ms. Cabrera: So, wouldn't that be something that the master association would oversee?
Mr. Cooper: It's a potential.
Mr. Winkeljohn: I'm sorry and don't forget you are the most boring entity here in Waterstone on purpose, your job is facility management with a pool, so there's some recreation, but you are a drainage District and a landscape buffer District, you are not a social committee, you are not the entertainment arm of this community. If there were no one doing that, that would make total sense to put tax dollars into that role, and I'm  sorry I'm being the government policeman in this respect but, I just want to remind you that you support those things, but that is not your mission if you will. I think you hit it right, you have two master associations here with two separate clubhouses so, what we call in the business, the programming of the facility, there's an excellent arm capable of doing that.
Ms. Cabrera: Right, so I guess I'm just trying to understand do you see discrepancy somewhere that you thought this would be something to entertain, that's what I'm trying to get at.
Mr. Cooper: Like I explained, and Paul I hear you but, over there it's the same setup, the COD owns the clubhouse over at Oasis, correct?
Mr. Winkeljohn: Yes.
Mr. Cooper: Alright, and so with that, the manager is employed by the District as well, so it's very similar to that, and from what I understand the manager is organizing activities throughout the months.
Mr. Winkeljohn:  They do.

Mr. Cooper: Ok, so I'm confused with what you're saying as far as one thing, like all that's going on over there is the same setup that we have here but, in this aspect here you're cautioning us to do something different.
Mr. Winkeljohn: Right, because there's an entity in place to do it. There's a  master association assigned, almost identical geographical area as the owners of this clubhouse which is the District, so that entity is really the best-suited arm to entertain and to create programming for the community's interest, and we do it in partnership historically but, the staffing of those events are driven by the events, not by the facility. At other clubhouses, the facility is such that where it has a lot more activity and they're conducting onsite roll as the property manager, we're not doing that out of this clubhouse directly, indirectly to a degree but, not the entertainment. You can do whatever you want but, you're asserting yourself, and the concept is an assertion into a role that I don't recommend because there's an entity better suited for it. There's an entertainment arm historically, the Halloween event, the Christmas event, all those events have historically really been led by the HOA, and why would the COD want to change its staffing to support something that it's not doing, or do we need to? So, if you would say, look the master association can't afford this, or wants to get out of the business, now we have something we can sink our teeth into, I don't want to lose sight  of what the staffing actually does here because it's a really small role. The biggest role  in this clubhouse is the HOA reception process, that's my understanding.
Mr. Cooper: So, with that then there's no need for that, so that's why I was looking into this to see if that's something one, the cost associated with it, we could talk about it but, at least we have something down here, we have some numbers  to entertain it but, that's nothing more or nothing less.
Mr. Winkeljohn: Right, and if the Board has a sense of direction that you'd like to adjust our staffing model and our business model, I'm happy to adjust to it or give you an analysis accordingly but, I still don't have a sense of what is missing to be filled.
Mr. Aponte: Anybody have any more discussion on it?

On MOTION by Ms. Cabrera seconded by Mr. Cruz with all in favor, Resolution #2023-04 approving the proposed Fiscal Year 2024 Budget and setting the Public Hearing on July 15, 2023 at 12:30 p.m. at 1355 Waterstone Way, Homestead, Florida was approved.

Mr. Winkeljohn: I know we were in the public hearing to adopt the assessment but, this is a programmatic discussion, and I don't want it to end there, I just  was keeping my constraint to what was necessary for the budget, with the budget drafted and proposed, if you want to go into that more, just let us know how you want to proceed. So, if you had something outside the budget process that you want done or want us to explore, please share it with us, I'm happy to do it.

FOURTH ORDER OF BUSINESS	Staff Reports
Mr. Aponte: Item No. 4 is staff reports, attorney.

Attorney
Mr. Cochran: Yes, the main item was we had some follow-up with myself, Ben  and Paul with the city attorney's office regarding looking into the idea of a hybrid system or an automated system at the gatehouses, and so I reached out to them because when we had initially done the soft gate system we adopted by resolution a position statement and the city had a public hearing granting us the ability to do soft gates with the  idea that it would be staffed 24/7 and so before we got too far down this path, and we're looking at to get funds, we wanted to make sure the city would be ok with that because we would hate going through the process and then the city say, no you can't do this, sorry. So, we had a conference call last week with the city attorney, with Michele Lopez who is the deputy director for development services, and I think there was one other individual of the city whose name I forget at the moment, and Paul and Ben and myself, and basically Michele kind of explained that apparently they had conferred with the police department as well, without including us in those discussions but, their basic concern is particularly with the guardhouse by the school, but it's a valid point of avoiding stacking that we know about. We had Kevin Wimberly  also from DML who  was on that call, and so Ben and Paul, and Kevin explained to them what the Board is

considering doing is not completely removing the actual onsite person, there would be an onsite person, even though there's multiple backstops with the system itself,  if there's some kind of a malfunction that would require actual manual physical  intervention there'd be somebody nearby to provide that but, basically they said that because the city had initially approved our system by way of a resolution at a public hearing that in order to amend that to reflect any changes, that it was based on certain input, certain things that we submitted with our application that would change as far as how the system operates, they said that they would have amended it by resolution at a public hearing at the city council level. So, it would only require I guess one reading, typically sometimes their legislation-type things require two readings at successive public hearings but, this would just require one. So, basically, she said that she was going to follow up with us to kind of walk us through that process, and what we would need to do to accomplish that and get on the agenda for the public hearing, and we just had that conversation last Thursday, and I haven't yet heard back from her, but I can follow up with that and find out what you need to do next but, Paul I know is going to reach out to some folks at the city.
Mr. Winkeljohn: Yes, we anticipate that the city will approve the concept and provide back some restrictions, we anticipate that those restrictions at the very least will require at least one 24-hour presence of a staff person and we'll outline the redundancy where each gate will be able to operate the other gate, all the different layers, and also automatic timers in the gates, so that if anybody is delayed. So, we'll cover all the  bases, and we expect a minimum of one person and I've already addressed it with the new police chief who is probably still getting his elbow room created on who's in charge but, we're very confident that they'll be supportive of that level of arrangement which is fitting with the original agreement which had restrictions in it per staff that the gate arms would be up during school times, no change there, and that if there's a stacking they'd be automatically allowed to proceed. So, we knew all of  that, we hope all of that with  the newer member of this process who wasn't there at the beginning, I think underestimated our cooperation and coordination with the Law Enforcement community, and that will all get cleaned up I think internally but, when the chief gets back from his

training, we should have that I would say in the next few months wrapped up, that's my guess.
Mr. Cochran: Right, and he was on the call and he didn't seem opposed to it by concept, it was more just kind of, when I initially talked to the city attorney before he didn't have the full discussions with the people of city staff. (inaudible comment) So, that's kind of the status quo, but I'll follow up also with Michele soon if I don't hear from her and I'll probably talk to Paul and Ben about their efforts, so we'll try to get that accomplished as quickly as we can. The only  other real item that's pending is still on  the drainage stuff, I know there's been some communication with Juan Alvarez, so I'm still working on that issue and we should be able to make some headway I think in the next week or two.
Mr. Quesada: Thank you. Is that everything Scott?
Mr. Cochran: That's all I have unless anyone has any questions.

Engineer
Mr. Quesada: You made a perfect segway, so I'll start with the storm drains  really quick, and I'm kind of putting on my engineer hat, and let me just make sure they put that in the agenda, yes, it's in there the Raptor Vac proposal. So, we went ahead, and you guys are well below budget, and the good news I want to report to you all is, and I did include the email from him, so let me read, I think it's going to be a little bit better hearing it from the expert. So, Julian Romero is one of the directors  and owners of Raptor Vac, and he says, really good news to report, findings of most basins are very clean, we are feeling concrete when probing which is good. We started lifting storm manholes and found debris and sediment in them and in the trench drains. For this reason, it is our recommendation the trench drains be jetted, and all material pulled, root pruning is not a part but our tool will take a great  deal of roots if heavy root presence, we can remove them at additional cost. Please note in the inspection maps we noted a "C" for covered next to some structures. This is because the plan calls for manholes in certain locations that we could not find, which is very common by the way, these are presumably under soil and sod and will need some labor to uncover, the cost is $75.00 each and it is included in the proposal. Whatever conditions we find after lifting these

manholes will be additional. So, I just wanted  to say that we're  about, and I can give you the exact number, we are almost $11,000 below budget, I wanted to report  that.  So, I think we're doing a really good job, that's the good news from all of this. Our catch basins are in excellent condition and he's able to focus on other issues we've been having which we've been talking about. We've always talked about revisiting some of these french drains that we're having these problem areas, and I'm sure the resident of Portofino Point, and Portofino Oaks are familiar with and Pebblebrook II, they have a lot of french drains in some of those communites so, he's going to be able to tackle that with our approved budget. We already  gave him the green light, he should  be starting in early May and with these savings don't worry about the $75.00 charges for finding a manhole, or any minor additional work that needs to be done, I think we're still going to be well below budget this year, so I'm happy to report that to you guys.
Mr. Cooper: With regards to, on page 82, I'm just confirming because I know names matter, and when vendors come in here, they see certain names, it  says Floridan Bay Estates, is that Floridan Bay Estates, or is that Waterstone Estates?
Mr. Quesada: It's Waterstone Estates and I'll correct it for the record, it is Waterstone Estates. The drainage plans that you guys have that he looks at still have the legal name because I think you guys changed your name on that level but, the developer name, like when the plats were done and whatnot, they're filed still under that name.
Mr. Cooper: Because that should be Florida Bay Estates II on that, instead of the plat name.
Mr. Quesada: Correct.
Mr. Cooper: So, I just wanted to make sure there's no confusion between I and
11.
Mr. Quesada: Correct but, yes, we gave him the list, and he did your community,
and everything that was on the list is the same, and all the plats are here in the thing, and if there's any issue, I'll get it corrected with him.
Mr. Cooper: I just wanted to make sure of that. Mr. Quesada: That's fine.

Field Manager - Field Report
Mr. Quesada: Ok, so let me go through the rest of the field reports. Your tree service for hurricane season has already been completed, they just finished strapping the royals over there on the medians where we did the new landscaping a few years back, they did about a third of the community, so they'll be picking up where they left off along the north side of 137th Avenue, making their way down to the Boulevard next  year as per our 3-year route plan, so good work so far. The only feedback from BrightView was a lot of speeding from residents around the crews while they're working along the side of the road, they did try to use a flagman, and they have all their proper signage and cones but, obviously, some people are very impatient so, we'll try to coordinate with them next year maybe with our off-duty schedule and see if we can help them out a little bit, that was their only concern. Fish stocking was completed on April 6th, so you had about another, I think it was 13,000 to 15,000 fish of all types, carp, mosquito fish, and whatnot so we kept up with our schedule, very minimal cost because of the fact that we had just an abundant fish population. I really have nothing else to report, but I just wanted to add to what Scott was saying, we did reach out to leadership from Homestead Police, and I don't think there's any major concerns on their side, their only concern that they voiced, and the only concern that was mentioned to  us  on the call was, having some type of human element or presence close by especially during school pickup and drop off hours, and I think we're all on the same page there but, again, let the city come to us and present whatever it is that they have  as restrictions like Paul mentioned that they would want, and I think we'll be able to accommodate those. Jumping over to the gym, there was a  request  at the last meeting for a bike in the gym. I found a really good deal on a commercial bike that was basically just demonstrated at a show, it was brand new, I looked it up, and it was almost a $4,000 value, and we're getting it almost at half the cost at $2,128.23.
Mr. Winkeljohn: What was the plan with the other equipment?
Mr. Quesada: So, the plan is, we have two ellipticals here, they're getting  up there in age, they still work properly, just one of them is really noisy because I guess over time, and this is the way it was explained to me, is the salt crystals from sweat get into the grooves and that's what causes the noise, so they lubricate, they do everything

they can, so there's nothing  structurally  wrong with it.  So, the plan was, and according to the last meeting, remove one of the ellipticals and put in a bike if  the  Board authorizes it, and we already did the measurements and checked to see if it would fit, and this is why I presented it to you, I think this is the best option, it wasn't like a big request, I know there's only one or two residents that have been asking for it, it's a good quality commercial grade bike and I got it at a really good deal I think for us to get it at that rate because most bikes that are commercial that are recumbent,  are in the $3,000 to $4,000 range. Is there a motion from the Board if you guys are willing to accept the bike proposal, are there any comments?
Mr. Aponte: Are there any comments?
Mr. Winkeljohn: If there are no comments, we would just need a motion to authorize to purchase.

On MOTION by Mr. Cooper seconded by Mr. Cruz with all in favor, accepting the proposal from The Fitness Solution for a total amount of $2,128.23 to purchase the commercial recumbent bike for the gym replacing one of the elliptical machines as stated on the record was approved.

Mr. Valladares: What do we do with the equipment that we replace?
Mr. Quesada: They get picked up and hauled out, and Paul usually when they're given away, and this is something that the Board can discuss or give direction to management on?
Mr. Winkeljohn: I mean if you would try to sell it or you would try to dispose of it, it's not a large value, it's probably worth $100 or $200,  I'm guessing,  in that range,  so my advice is if you can recover the cost of throwing it out somehow then that would be fair, what do you think Scott? It's small enough that we shouldn't have a problem.
Mr. Quesada: Ok and it's over 8 years old, I can tell you that much.
Mr. Cochran: So, I think maybe you just declare it surplus and try to dispose of it. Mr. Quesada: Ok, so that is the plan.

Manager
Discussion of State Board of Administration Account
Consideration of Quote with National General Insurance Company
Mr. Aponte: Alright, so moving on to item D, manager , discussion of the State Board of Administration Account.
Mr. Winkeljohn: I can't remember if I covered this at our last meeting, but just for background's sake. The various activities that happened about two months ago, or a month ago with the banking industry with the level of insurance and that is $250,000 for typical accounts. You have two accounts, you have a checking account and a savings account that you're authorized to use by our restrictions. The savings account is called the State Board of Administration Account, and it does generate a little bit of interest.  Our policy for you is, you all have usually a little more than, about a million dollars in the bank at all times, so what we've been doing is because the interest is so small, dividing them equally between the two accounts so that the risk is disbursed as best as possible, and we won't have to do that for much longer, I don't think that there's  really  a continuing ripple in the banking industry but, if there were that would be our policy or practice, unless you advise otherwise, hearing none, then I'll take that advice. The next item, if you don't mind, I'll move on to the next item, and I need your input on this. The District world is offering flood insurance for the first time through a government pool that we buy our content and our directors and officers and all other insurance, our liability insurance through, so there's two levels of flood insurance proposed at the $300,000 level and the $500,000 level. It's the Board's decision  if you wanted to, and I've never  felt that a drainage District needed to be in the flood insurance business for its building but that's your decision to answer. I don't recommend it, I don't think it's worth  the money.
Mr. Aponte: I 100% agree with you, I think this building is so elevated that we're not going to get that much water in here.
Mr. Winkeljohn: Right, so the other sort of the management  business  response to that is, you're sufficiently reserved beyond that $300,000 or $500,000 level that  should you have a catastrophic flood you will probably, and say it would be within the next 10 years, well the premiums will add up to that amount times 10,  so you'll be able to self-insure in essence, or just replace the things that you really needed to replace.

So, I would like a motion from the Board to not choose flood insurance, sort of a negative motion but you know what I mean.
Mr. Aponte:  So, we need an option to opt out of the flood insurance. Mr. Winkeljohn: Yes, opt-out, thank you, that's what I was trying to say.

On MOTION by Ms. Cabrera seconded by Mr. Aponte with all in favor, authorizing staff to opt out of the flood insurance with National General Insurance Company was approved.

Mr. Winkeljohn: Thank you, that's all I have.

FIFTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Aponte: So, moving on to item No. 5 financial reports, approval of the check run summary, and the balance sheet and income statement. I need a motion on that please.

On MOTION by Mr. Cooper seconded by Ms. Cabrera with all in favor, the Check Run Summary and Balance Sheet and Income Statement were approved.

SIXTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Mr. Aponte: Item No. 6 Supervisor's requests and audience comments. Mr. Winkeljohn: Can I go back one step?
Mr. Aponte: Yes.

and

Mr. Winkeljohn: I forgot something, Ben and I have been working on it and it totally slipped my mind. We are still in a little bit of negotiation with our security company about the rate adjustments that they presented some time ago. We made an initial adjustment but, there's another couple of percentage that they're really looking for, I think we have a pretty good feel on the amount that could impact the budget but, staff would like one more private session with them to negotiate a better deal, sort of a smaller escalation  that would time to the October 1st budget that's probably going to be approved, I don't think

you're going to lower your budget and it's in there, the amount of money they're looking  for is within a few thousand dollars. I'd like to do that and bring that back to you and then we'll do an amendment to the budget to reflect what the final number is but, we're very close.
Mr. Aponte: Ok.
Mr. Quesada: I want to mention one thing we forgot also, it's just again, it was brought up as a request at the last meeting, since we removed the curtains from here when we were doing the renovations, to look into alternative options, one of the things we had was a gentleman came that day and came and left you some samples. I think this is the sample, it was like the 5%, and the reason the cost that you have in front of you is from Mobile Window Tinting is just to entertain what the price would be. I do want to mention that obviously, the cost is a little high because there's new material out now, it's ceramic tinting, it's very popular in the industry because, and probably  Paul knows about  it since he does Ygrene stuff, but it helps cool the building. So basically, whatever is on the other side of this carbon paper won't get affected by sunlight,  per se,  so I even went to his car where it was sitting in the sun, and you touch the dashboard and you can't feel any heat from the sun. So, I know it's not cheap but it's just an alternative to having curtains if you want some type of privacy, they are kind of acting like a one-way tint where people can't really see in the building so there is some privacy, during daylight hours obviously we don't have a lot of night functions here, that way the only time anybody can really see in the building would be if the lighting was turned on looking into the building at night but, again, I just wanted to throw a number out there, there's no urgency to approve anything now but, this is what we looked at. If you want to give us any other comments or requests now is the time and let us know and we can come back at the next meeting with something else if that's not what you're looking for.
Mr. Valladares: We only have one proposal.
Mr. Quesada: For now, again, I just wanted to throw a number out there at you,  and then you guys can tell me, I don't even know if the Board wants anything because the Board really hasn't discussed this at a meeting yet to give management direction as to what you want, so we'll be happy to bring you multiple proposals if that's what you guys

want for whatever it is that you guys are thinking about, I wanted to give you guys a chance to discuss it and see where your heads are at.
Mr. Aponte: I mean I don't have any problem with it if you can bring  more estimates. (inaudible comment) So, whether the building is visible at night or not that's probably a safety issue to have them blocked off where they can't see inside, you would think they'd want to see the office and be able to see the building and see if somebody is inside of it so I don't have a problem with the visibility at night. We can't find any type of window covering that would work here anyway.
Mr. Quesada: It's tricky because you have the emergency exit signs and you have the hinges for the door or door closures, or whatever you want to call them.
Mr. Aponte: Right.
Mr. Quesada: So, it's tricky.
Mr. Cooper: For me, I'd like to see a couple of extra quotes and see some other technology that's out there, I know ceramic is the new technology, and it's been out for awhile but they actually have some technology where it energizes that window and it can be actually added on to here without changing out the windows and adjust the opaqueness whether you want it completely visible like now,  or have it where it's frosted or has some type of cover where you can't see in. So, I don't know if you guys  want to  ask them to maybe see what that even looks like, or how  expensive it is, I've never  done it personally but that technology is out there, I think it's been 15 or 20 years now, so it's kind of cheap.
Mr. Aponte: That sounds good to me.
Mr. Quesada: Is there a specific name for that technology more or less a key
word?
Ms. Cabrera: Frosted.
Mr. Quesada: No, but he's saying the way you can adjust the settings. Mr. Cooper: I can get that information.
Mr. Quesada: That's fine.
Ms. Cabrera: I know someone who has it.
Mr. Quesada: Ok, thank you, so I'll write adjustable tints, thank you.

Mr. Aponte: Back to item No. 6, Supervisor's request, Curtis  do  you  have anything?
Mr. Cooper: Just real quick on that, did that include those windows up top there, it included all the windows in this clubhouse?
Mr. Quesada: So, just so you guys know, the upper  windows  and this goes back to what Mayra was sitting out here working on here, we had those tinted recently. So, if you want us to go back and do it, I think the direction that I heard from the Board at the last meeting was, there was a concern about privacy. Obviously, no one is going to be able to look in here from up there, so no we did not include those, we included anything that could be seen from eye level, or ground level, that was the initial discussion but, if  you want, we can include everything if that's what you guys want.
Mr. Cooper: Does that one have a repellant where the sun hits it and it keeps the sunlight out?
Mr. Quesada: No, this is semi, at least what they're telling me is it's a newer paper that they're doing now so that's why.
Mr. Cooper: So, if we were going with that, and if the sun is hitting up there, I know it's not under the computer.
Mr. Quesada: Ok, so include all windows, got it. Mr. Aponte: Anything else?
Mr. Cooper: As far as an update on the streetlights, I've had a lot of people reach out to me recently with regards to Waterstone Way, I haven't been out on the Boulevard so I don't know what the assessment is over there but, you've been with the last couple of ones with the lights on Waterstone Way?
Mr. Quesada: So, we're having an issue with FPL, I mean I'll be real curt if  you  guys want.
Mr. Cooper: It's the City of Homestead.
Mr. Quesada: So, the City of Homestead side, ok, we'll do it that way.  I'm going to tell you on the FPL side, we had to escalate a ticket and so unfortunately our friend that used to work at FPL retired, and someone else stepped in. She's  nice  enough where  I saw her recently, and she tried to help me escalate it because we went all the way to the head of the state now, and they're making me use the App, no problem, the App is

actually very user-friendly. We did 9 tickets and still haven't got a single confirmation as to whether it was done, we spoke to her like 2 weeks ago.
Ms. Padilla: And the ones for the City of Homestead, I did a report on all the ones that were out for Homestead and FPL, I sent them to Erica and she told me some things were backed up. I re-sent here the report, and I'll check it again, but I re-sent it to FPL and to Homestead, so I'll follow up on that Curtis.
Mr. Cooper: The ones on the city side, weren't we tasked with replacing them ourselves?
Mr. Quesada: Yes, she offered to help in this scenario but, we can always go that route as well.
Mr. Cooper: Ok.
Mr. Valladares: The ones on 137th is that county or is that FPL? Mr. Quesada: FPL, off of 137th coming in?
Mr. Valladares: Coming from 288th towards the Waterstone entrance.
Mr. Quesada: If it's on the perimeter it's the county, once you're  on Waterstone Way it's FPL, so once you've made the turn and you're into Waterstone Way, that's FPL. The perimeter on the outside is Dade County.
Mr. Cooper: That's all I have.
Mr.  Quesada:   Thank  you, we'll follow up  on the lights with Homestead,  or we'll take care of it ourselves if we have to.
Mr. Aponte: Victor, do you have anything? Mr. Valladares: No, I'm good.
Mr. Aponte: Jessica, do you have anything?
Ms. Cabrera: We have some proposals that I think we should go over. Mr. Quesada: Oh yes, we did have a proposal in there.
Mr. Winkeljohn: It's about $6,000 to do the smart camera, plus the electrical.
Mr. Quesada: Ok. So, just going back to DML, obviously, we tabled that until we hear back from the city. They did incorporate your cages, that you guys requested as far as adding that he even said at no charge, he would add the camera for the license, a smart camera there from above, and adding an additional intercom with a button at the resident lanes. So, I don't think it affected the price much, I think we're still below

$40,000, it was $38,929, and it's something I think we have enough room in our budget to be able to take on. So, there's no rush to make a decision now, I think we should wait  until we hear from the city and revisit this proposal. Kevin said  he was avajlable by  phone, but I told him I didn't think it was necessary because  of where we're at with the  city right now. Then, you have in front of you an estimate from Ortiz  Construction  as far as just giving you guys a rough estimate of what it would cost to do some other remodeling that the Board has mentioned at other times, where possibly changing the countertops so that it matches the new pallet of the clubhouse, painting the cabinets as well, it's all in there if you can take a look. Painting the ceiling, if the Board  wants  to match the wood paneling in here now, redoing the gym floors, and painting the gym to kind of tie that all in, so I just wanted to give you guys that, it's just giving you guys a ballpark figure on what it would cost. Again, I can add something to that,  we could possibly absorb this over the course of this fiscal year and next fiscal year.
Ms. Cabrera: I mean, I do believe that the ceiling needs to be done, I feel like it's unfinished here because of the ceiling.
Mr. Winkeljohn: What color would you paint it? Mr. Aponte: Off white.
Mr. Quesada: So, that's obviously one of the bigger items there, but it's roughly
$5,200, just throwing a number out there just so you guys have something to think about.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Quesada: Again, we don't have to pick a color today. Mr. Winkeljohn: You can think about it.
Mr. Quesada: I mean it's at the direction of you guys but there's always, it goes within our existing budget, we can take all these projects and figure out the timing of when we do some of them. So, obviously, we're lucky to be a local government that we have a fiscal year starting October 1st, so we can do a couple of projects now and maybe save a couple for the fall, if we time it right, we could be able to do all of these before the end of the calendar year, that kind of thing, however, you guys want to do it.
Ms. Cabrera: I just think, I would like to see the ceiling done like yesterday to finish the job.

Mr. Aponte: When we get a detail estimate from Ortiz and whoever else can do it, basically giving us all the specs on what it's going to look like, we can set the ceiling at
$5,200 if you want and just make a motion now but, I want to know exactly what he would do.
Ms. Cabrera: He's sanding, prepping, priming, and painting. Mr. Aponte: Well, do you want to paint or stain it?
Mr. Cooper: I would recommend staining it.
Mr. Aponte: Does the price change if we do the staining?
Mr. Quesada: I could find out for you, I don't know, I'll let you know. I mean if it's within our discretion and be able to approve, Paul, do you know from your experience stain versus paint, what the cost difference is per bucket?
Mr. Winkeljohn: I mean stain is far cheaper, it's like very inexpensive gallon for gallon and it's a lot easier to apply unless you're going to a light stain, now you've got to recondition it and make it lighting, so you have to sand it quite a bit to get the light natural wood color, then you stain it back where you want it.
Mr. Quesada: Ok, are you looking for a natural wood color, is that what you guys are looking for?
Mr. Aponte: Just want to look like granular wood that actually shows, rather than throwing some paint and slapping over it that's going to cover that.
Mr. Winkeljohn: Right, but once you paint though you've made it very difficult to reverse that decision, and wood is an architectural element so, giving up that wood element would be a very important choice to think about.
Ms. Cabrera: I would say it would have to be like a light gray, like a wood stain,  like a weathered gray.
Mr. Winkeljohn: Right, and you can stain in all colors.
Mr. Quesada: We can get some samples for you guys, I mean if you guys want.
Mr. Aponte: I mean if he's planning on painting it, there is sand work up there, and it probably would just be minimal to just get everything smooth, I can't image it's going to be $5,200, it's just sanding and painting, the prep work is completely different.
Mr. Winkeljohn: Right, and he could chemically maybe remove the stain, that  might be an option, I don't know how good of a painter he is.

Mr. Cooper: I just don't want to set a cap and all of a sudden they come and say something different.
Mr. Quesada: Again, we can come back to the next meeting with more options.
Mr. Winkeljohn: Right, we'll come back with some options,  and  what  the cost factor budget would be for each one, and then once you pick a direction then we can  price it out more carefully.
Mr. Valladares: I imagine that if and when we do that the clubhouse is going to have to be closed for some time.
Mr. Winkeljohn: Right.
Mr. Valladares:  That would be another question. Mr. Winkeljohn: Right, the timeframe, that's a factor.
Mr. Quesada: Yes, we'll find out, what's the estimate as far as the length of time, I mean we got pretty creative with all the renovations we did recently so I know the HOA office can always open their doors on the side, and nobody will walk through here while they're doing the painting, that kind of thing, so it shouldn't affect things too much.
Mr. Aponte: Ok.
Mr. Cooper: And if we could, I guess between now and the next meeting with these chairs that we have, I think they're masters, but reach out and see what we can do to get some professional bottoms because it's metal on the new floor.
Mr. Quesada: Right, it's got the scuff guards obviously, but it's just a non-slip floor, so I think the combination of those chairs is doing that. Is the Master Board planning on doing anything, we're technically using the Master Board's furniture. Does the Master Board have any plans to replace any of the furniture here?
Mr. Aponte: No.
Mr. Cooper: Just see how much it costs to get replacement rubber bottoms.
Mr. Winkeljohn:   I mean they're on there, they just might need  a better grade of
them.
Mr. Quesada : So, you're looking for scuff protection, like a different material. Mr. Cooper: I'm looking for something so that our floors don't get all damaged. Mr. Quesada: Ok.

Mr. Aponte: I'll send you a picture of what we use in our office because  we have the same tile.
Mr. Quesada: Ok, scuff guard, got it, for chairs. Mr. Aponte: Anything else?
Mr. Cooper: No.

SEVENTH ORDER OF BUSINESS	Adjournment
Mr. Aponte: I need a motion to adjourn please.

On MOTION by Mr. Cooper seconded by Mr. Aponte the Meeting was adjourned.

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Chairman / Vice Chairman