MINUTES OF MEETING SOUTH-DADE VENTURE
COMMUNITY DEVELOPMENT DISTRICT

The special meeting of the Board of Supervisors of the South-Dade Venture Community Development District was held on Thursday, March 28, 2023, at 12:30 p.m. at 1355 Waterstone Way, Homestead, Florida 33033.

Present and constituting a quorum were:

Miguel Aponte Jessica Cabrera Mike Cruz
Victor Valladares Curtis Cooper

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

Also present was:

Scott Cochran Ben Quesada Paul Winkeljohn Kevin Wimberly Desiree Ruiz Logan Saucer

District Attorney District Manager
Governmental Management Services DML Security
Resident Resident

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Mr. Aponte called the meeting to order, and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
A. Consideration of Appointment of Supervisor to Unexpired Term  of Office Seat #4 (11/2024)
Mr. Aponte: Moving on to item No. 2 organizational matters, do you want to take that over Paul?
Mr. Winkeljohn: Sure, we had a resignation and now we have a vacancy for seat #4, which expires November 2024. It's appropriate for the Board if they so choose, to appoint to this vacancy what was discussed at your last meeting and it did not pass, so you're here to take that up.

Mr. Aponte: Ok.
Mr. Winkeljohn: So, it would just be discussion or a motion to appoint, and you can carry it out from there.
Mr. Quesada: And if you look at the revised agenda, give me one second, I'm trying to find the email on this.
Mr. Winkeljohn: Right, in your packet there were emails of interested parties for that vacancy as well.
Mr. Valladares: Yes, but that only shows one email. Mr. Winkeljohn: There was an additional email as well.
Mr. Valladares: I know that, so I'd like to establish that on the record  so there's no question.
Mr. Cruz: So, I would like to appoint Jessica back, how would that work?
Mr. Winkeljohn: So, it would be a motion to appoint and then you would fill in the
name.
Mr. Cruz: That's it?
Mr. Winkeljohn: Yes.
Mr. Cruz:  So, I'd like to appoint Jessica, unless anybody has anyone? Mr. Aponte: So, a motion has been made by Mike and is there a second? Mr. Valladares: I second that.
Mr. Aponte: Alright, is there any discussion on the matter?
Mr. Cooper: I would like to hear your rationality for the decision that you're doing. Mr. Cruz: I believe everybody is entitled to a bad day, she does a lot for this
community, not just for her community but, all of Waterstone, she's very much involved, she's well-liked and well respected, and I believe everybody is entitled to a bad day.
Mr. Valladares: In addition to what Mr. Cruz has said, I think we have to take into consideration two things. Even though Logan is very qualified according  to his email and his bio, we cannot take from him but, we have to understand that Ms. Cabrera has been on the Board before, was elected by the constituents of Waterstone, and like Mike said, anybody can have a bad day, I've had mine. We're at a period  where  we're starting to deal with the budget for 2024, there's other activities that would be much easier to bring somebody on that is already familiar with the workings of the Board, as

opposed to bringing somebody now that we, in midstream that we would have to train them, for lack of saying anything else. I think, like I said, I personally answered  his  email from my personal email and thanked him for volunteering to take the job. It's not an easy one when you have to sit here and deal with the needs of the community of 17 or 18 HOAs. I think he needs to get involved a little bit more, I  haven't seen him with any involvement here, and I think not only Logan, but anybody who wants to either be appointed or even think of running for an election in 2024, should start getting their feet wet and start to become a little bit involved with the community and with the COD before I would personally consider them for appointment.
Mr. Cooper:  Do you have anything to say?
Mr. Aponte: I mean I've always said that the positions that are on this Board  here, for most of us that have run, have earned it, but that doesn't mean that one is more qualified than the other but, it always belongs to one that is elected by the people, and so I have no issue with that.
Mr. Valladares: And that was a big point that I had to take into consideration, it wasn't easy.
Mr. Cooper: I mean, it's like you said, this isn't an easy decision, I mean it seems easy but it's not easy, in the sense that we can do pretty much anything that we want to do, we can hold off and not fill in the seat, we could fill the seat with Jessica,  we could fill the seat with Logan, or even fill the seat with Desiree but, whichever choice we make is obviously going to be the best choice for the Board. I just didn't appreciate the fact at the last meeting, and I understand everybody has bad days, and whatnot, but just the manner of which that landslide came into everybody here, and really set things off, especially in front of the city council, it was a lot to process for everybody sitting here on this Board it was very heavy. So, I understand in one sense that Jessica has represented and has served and spent countless hours and continues to do that within the association, and that's the other aspect of that. The other aspect as to what transpired and how it all went down, and so I'm kind of like at a standstill as far as what the right thing to do is because it's tough and I'm just speaking honestly.
Mr. Aponte:  And I wasn't here at the last meeting, but that really has no bearing, it has to happen in the eyes of the public so, whether it transpired, or we had people

from the city here or not, it has to happen in front of the public so, I can't judge somebody for doing it. So, at the end of the day it has happened and people are going to be here, whichever way it took place, there's always going to be somebody in the public that's going to be in attendance, so I can't hold anybody responsible for doing that. With that said, the motion is on the table, all in favor.

On MOTION by Mr. Cruz seconded by Mr. Valladares with all in favor, appointing Jessica Cabrera to fill the unexpired term of office for seat #4 expiring November, 2024 was approved.

Mr. Winkeljohn: Congratulations, would you like to join us at the table? Ms. Cabrera: Yes.
Mr. Winkeljohn: I'm just going to need a minute to administer the oath of office, and then I would have to notarize it, so just have a seat while we print up a fresh one for you to sign.
Ms. Cabrera: That's fine.

8. Oath of Office for Elected/Newly Appointed Supervisor(s)
C. Election of Officers
Mr. Winkeljohn: Ok, so I'll say "I", then you state your name, and after I read the oath, you'll just say, I do, if you agree with the statement, so "I".
Ms. Cabrera: Jessica Cabrera.
Mr. Winkeljohn: A resident of the State of Florida and citizen of the United States of America, being a Supervisor of the South-Dade Venture Community Development District and recipient of public funds on behalf of the District, do hereby solemnly swear or affirm that I will support the Constitution of the United States and of the State of Florida, and will faithfully, honestly, and impartially discharge the duties devolving upon me in the office of Supervisor of the South-Dade Venture Community Development District, Miami-Dade County, Florida.
Ms. Cabrera: I do.
Mr. Winkeljohn: Great, if you could sign that and give it back to me, I will notarize it and enter it into the District's records. Mr. Chairman, the effect of an appointment, I

would ask the Board to reaffirm, or affirm its desired officers. Your existing officers that would stay the same are usually the assistant secretaries, myself and Ben, as well as secretary, Rich Hans, treasurer, Patti Powers, and I ask that all members be at least assistant secretary, so a simple motion to keep everyone the same would be that, and you have an absence of a vice chairman. So, the motion needs to name who the vice chairman would be, and all others could remain the same, or change as you see fit. Again, there's no pay increase with any of the positions.
Mr. Aponte: What do you guys think, we need a motion.
Mr. Valladares: I motion to maintain the prior positions of the officers and adding Jessica as vice chairman.

On MOTION by Mr. Valladares seconded by Mr. Cruz with all in favor, keeping the existing slate of officers and electing Jessica Cabrera to serve as vice chairman was approved.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
February 23, 2023 Meeting
Mr. Aponte:	Item No. 3, approval of the minutes of the February 23, 2023, meeting, do I have a motion?

On MOTION by Mr. Cooper seconded by Mr. Valladares with all in favor, the Minutes of the February 23, 2023 Meeting were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution
#2023-04 Approving the Proposed Fiscal Year 2024 Budget and Setting the Public Hearing
Mr. Aponte: Item No. 4, consideration of resolution #2023-04 approving the proposed fiscal year 2024 budget and setting the public hearing date. Do we need a motion for that?
Mr. Valladares: I'd like to ask a question.

March 28, 2023	South-Dade Venture CDD

Mr. Winkeljohn: You need a couple of things, yes, the date and a motion if you so choose to do that today. Go ahead, Victor.
Mr. Valladares: What I wanted to know is, we're not proposing  the approval of  the fiscal year budget?
Mr. Winkeljohn: Yes, so this would be the proposed budget, and there's a couple of things you need to remember when you do this. Up until the  date  of June 15th, you're setting the maximum amount of assessment you're allowed to assess for next fiscal year which is 2024. If you were to raise the assessment, which is not proposed, you would have a chance to lower it at a public hearing no sooner than 60 days from now. Once you set that assessment at any level, you could in theory lower it but, that is definitely not proposed. The budget proposed for you is a zero increase, which is something I would first say, congratulations to this Board, you were able to absorb significant costs of labor shifts that have happened since this assessment was set about 4½ years ago, something like that, and that's a credit to your stewardship of your own funds. This includes a cost of living requirement to keep our landscaper and keep up with the existing security strategy, and to do that we absorbed out the capital reserves that we were funding. Now, the reason I recommended that budget that  takes  away your capital reserves is that you've met your capital reserve expectation, you have the funds necessary to carry the District in low cash periods, and also to absorb what you typically experienced in a hurricane. Finance people always want more but, as a manager only with my hat on at this moment, you're operating very efficiently, you're operating very effectively frankly, compared to many Districts and I don't recommend a change. Now, should the Board want to increase a service level, want to modify  a service level, and expend more funds, take on a large project, or a moderate project I should say, a large project you'd have to finance somehow, let us know.  I  was not  given any of that indication or direction, so staff brings this budget back to you.
Mr. Valladares: May I ask, roughly, and I know you don't have all the documents in front of you but, basically the increase is going to be approximately  what percentage if we do have that, what are you looking at?
Mr. Winkeljohn: There's no increase, so zero.
Mr. Valladares: So, no increase, and zero percentage?

that?

Mr. Winkeljohn:  Correct, zero. Mr. Valladares: Ok, thank you. Mr. Winkeljohn: You're welcome.
Ms.  Cabrera: Is there any  other  presentations  or other options,  or is there  just

Mr. Winkeljohn:   Well,  the way  I  usually do it is, when  it's a complicated budget

year we look at a couple perhaps, in our last meeting this was on there to talk about, we've obviously moved to today's meeting now. It's the same process, we have until June 15th to change our minds, so there's another bite of the apple if you do change your minds but, this budget does two things for you. It gets you  through  the bureaucratic process, you meet the rules, if you approve this resolution, it's setting your hearing date, so you check two boxes off that you need. Operationally, politically, socially, whatever you choose you have a chance to reconsider between now and depending on your June meeting, if you move your June meeting, but I don't think you will, so between that and your May meeting, so two more months. Now, the effect of changing, of course, you guys are intimately familiar with that, it necessitates a mailed notice to each homeowner if contemplating the change, or the amount,  and inviting them to a public hearing where they are afforded the opportunity to hear about the budget and ask questions, and then the Board would approve or disapprove the budget amount at that hearing, so that's the way it works.
Mr. Aponte: But for clarification, are we setting the ceiling today?
Mr. Winkeljohn: You're setting the same assessment as the prior year, you could change your mind and rescind this resolution and adopt a new ceiling but, that's not proposed to you. In years past when we thought we might increase it, I would put in a couple of options, and show how that money would look for you, you could adopt one of the increases, and then closer to that June 15th date, you could change your mind and lower it back. Like you have all of those options still, and I usually start this in February but, here we are in March already, so no big deal.
Mr. Aponte: Ok, so we need a motion.

Mr. Cooper: If we don't do anything with it now and just say we're going to come and revisit the following month instead of approving this and then rescinding the next month if we decide to do that.
Mr. Winkeljohn: You have all options today, yes, you could table it, and give staff direction on how you might want to do it differently, if you have something that you want to book differently, or you could just wait a month to chew on it a little bit longer, all that makes perfect sense.
Mr. Cooper: For me, I'd rather have another month to look at all this and see if there's anything else.
Mr. Winkeljohn: Right, and really the focus is on the assessment level because the line items in the budget, as long as the majority of this Board is certain they're not going to raise the assessment, my advice is to approve this, set the hearing and move on because the line items in the budget can be modified and adjusted 12 months of the year. They're not restricted, as long as they don't exceed your assessment level or required assessment level, and also you do have reserves. So, you're operating decisions are not at all really restricted by this, unless, if you heard the words I picked before there on purpose, if you have a significant change in service level that you're intending, you have to have an assessment to fund that service level, so say you wanted to double the off-duty patrol people as a policy, well, you have to match that, you can't do that. You'll never be advised by me to use reserves for something that's going to repeat because you would be out of money really fast, and then you'd be forced to have a significant increase whether you want to or not, and that's really that policy. So, you have all the flexibility to change it, and if you know today, you're not going to increase your assessment, I recommend moving forward.
Mr. Aponte: Say that we want to wait and see if there are other options, and
reach out to Paul and you can lock it whatever you want, so that's fine, we can table it.
Mr. Winkeljohn: Right, you can reach out to me individually, because I can't put five budgets together, it's one budget, and it's a collective direction that's needed if you have a collective strategy for this District. Anything you've talked about to this date is within this budget, or within your grasp.

Mr. Aponte: I mean, I think we have time, we're ahead of the schedule, and we have some time to still look at it and decide what we want to do to get some type of a project that may arise between now and next month, which I doubt, but we also have the option to do that and we don't have to approve anything today but, that's up to you guys, it's not up to me, that's just my opinion.
Mr. Winkeljohn: Right, and things happen and if you approve today, set the hearing, if it really bothers the Board what's in the budget or however you want to repackage it, you could still change it but, if you get it done today, you don't have to worry about it if nothing changes, and it's off your agenda unless you choose to put it back on the agenda. Also, people get sick, people have family members pass, you  have five on the Board so I don't think you'll have a quorum problem, but that would be one consideration if you had a quorum problem that you'd want to get it out of the way and get it resolved, I'm not worried about that for you all.
Mr. Aponte: I'm good, are we're ok with just tabling or do you want to approve?
What do you guys want to do?
Mr. Cooper: Table it.
Mr. Aponte: Alright, so we're going to table it for next month. Mr. Winkeljohn: Got it.

FIFTH ORDER OF BUSINESS	Discussion of Opening a New
Checking Account
Mr. Aponte: Let's get one more thing out of the way, item No. 5 is discussion of the opening of a new checking account.
Mr. Winkeljohn: Right, so your situation is very peculiar but becoming more common. The fraud in commercial checks, and check writing, has been completely impossible, and your account for one reason or another and has been around the longest or whatever, has been rampant with fraud and different banks handle it differently, and you were with Regions Bank. So, Regions Bank had a, and many banks have this, had a demand checking system which means that the accountants give the bank a list of checks they want to write, the bank returns an approval that they pre-set in their system, and then we write the checks. Even with that system, some checks would be duplicated, and it creates an accounting nightmare. We're more comfortable with the

process that the ne.w checking account will administer these from Regions to Wells
Fargo, and we're still keeping the Regions Bank, we have an obligation to do that but, we do not need to use them for our operating checking, we can use them for deposits, etc. So, the idea came from the accountants that they've tried everything to work with Regions, and it's created many months of triple work, I think your checks all bounced a couple of times, and we had trouble getting them cleared when your paychecks would go, and all of that is related to the bank's security system, and I had another District where, and the way their system works is when you void a check, say I missed your attendance sheet, I marked somebody present that wasn't present by accident, we have to void that check. Well, the system goes back and writes that check the next time, so it automatically duplicates its own checking process which is mind-blowing,  so you have to know that it's going do that and issue that check as a voided check, a second time.  It's just a big headache, and so that's what this is proposed for, and staff requests your approval.
Mr. Aponte: So, you need it by motion? Mr. Winkeljohn: Yes, please.
Mr. Aponte: Ok, so we need a motion for that.
Mr. Cooper: Just for discussion on that, in regards to the direct deposit, is that going to be set up with this as well, like we set up before?
Mr. Winkeljohn: Yes.
Ms. Cabrera: And I'm missing a voided check from you but, I'll talk to you after the meeting.
Mr. Winkeljohn: I will explore that, if it's capable, we'll set it up. Mr. Cooper: Ok.

On MOTION by Mr. Cruz  seconded by Mr. Aponte with all in favor, authorizing staff to open a new checking account as stated on the record was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Mr. Aponte: Moving on to item No. 6, staff reports. I know we have Kevin here from DML present and I think he may have a little presentation for us, so if he could

have the floor, we can get him out of here as quickly as possible, or we may have a million other questions to keep him here until 5:00 o'clock.
Mr. Wimberly: Ok. Good afternoon all, it's nice to see all your familiar faces as a whole, I appreciate and thank you, guys, for your support to continue to work with us. I believe we've met and have exceeded all your requirements for your community, and just want to thank you for that. I was asked to provide two proposals, one is for the upgrade and repair, and for all three overhead sensors at all three gates.  Those systems are all I believe original from the original installation, they're kind of finicky, two of them are currently working, and the other one is half working. There are issues with the original wiring that was done with the installation, it's wiring with the attention to lighting, so basically that was one proposal that I was asked to upgrade that system in preparation, one because it needs to be updated, and the second was in preparation of putting the guardhouses in hybrid automated functionality in the event that we remove the 24-hour guards at any one location or whatever we were going to work around. So, that is one of the proposals which I believe they were all printed out but, I have copies of them here, so $5,092 was for all three locations. So, basically, I'm going to  upgrade  that whole system, the pole that the current transmitter is coming in from the loopback camera per se, those poles have all been beat up over the years, and I was going to take the transmitter which shoots back towards the guardhouse on its own pole, separate from that with a new pole that's going to be extremely rigid, the other ones,  and I think you've seen them all, they've all been beat up over the years from either accidents, or storms, or palm trees, or whatnot. So, it's going to be a  whole  new system, all new lights up in there, strobes, flashing lights, when it goes off, similar to what they have now, but what you guys have now is something that's old, like old school, kind of like a bell that rings, so I'm going to put a buzzer alarm system in the guardhouse, as well as a strobe light, so that proposal will encompass all three of those. Obviously, that also includes significant discounts because of the maintenance we have with you guys and the continued relationship that we have.  The other proposal which is
$6,138 is a hybrid system to basically automate the guardhouses in the event that you remove a guard that's currently allowing visitors in at any which one so that it encompasses  all three locations.   I don't know if you've had a chance to look at those,

or if you would rather take questions first and just kind of go and present that, so if anyone has any questions or if you want the workflow of how it's going to go, please feel free to ask away, that's what I'm here for.
Mr. Quesada: So, for you all following along on your tablets, each proposal is on one of your tabs, you went over $5,902, I got that number right, and the other one was
$6,138 which is the one we're discussing now.
Mr. Cooper: What page?
Ms. Cabrera: That's what I'm looking for.
Mr. Quesada: So, look at your tabs, not your agenda. So, if you look at  your tabs, just above the agenda, you're going to see demo pictures that he took.
Mr. Cooper: Hold on, what tabs are you referring to? Ms. Cabrera: The PDF application.
Mr. Cooper: Ok.
Mr. Wimberly: There's three images that I put together. So, basically, the idea if there is no guard there to check in visitors or whatnot, we need to put an automated system in. So, currently, we've got cameras around the guardhouses, we have license plate cameras and in order to automate that, you want to slow things down, you want to give your residents priority, they have basically full access. What we do is, and I did this at another property and I approached another property as well but, basically, you want to give priority that's why we have the E-pass here, you've always had that system, your residents, and visitors you want to check in, you have a very interesting scenario because you've got the public road, so you can't restrict people in but, we can slow things down and we can try to gather as much information as we can. The idea is to get very good pictures of the vehicles, very good license plate pictures, and in this event, we're also going to try to get very good face pictures. There has been a request for driver's licenses, and that gets complicated, and I will work with the Board for what they want, the idea is, as I said to get as much information as possible. So, to automate this system we're going to have to, on the COD side as far as what we're going to do is to hook them up to the pavers so we can put the loops in the ground which we can there and in turn put timers on, we can adjust those timers to what timing you want the visitors to come in.

Mr. Quesada: So, what is your current timing right now at Lakes by the Bay South which is a comparable property?
Mr. Wimberly: Roughly 4 seconds to 4 ½ seconds. Mr. Quesada: Ok.
Mr. Wimberly: We went longer but that backs up into the roads, and they have high traffic, they have a very high visitor rate, you guys have a pretty good high visitor rate but, I believe they have a higher rate.
Mr. Quesada: We're at 50,000 a month, averaging.
Mr. Wimberly: I can probably get some calculations but, I just know for them, their flow is very heavy, I mean it goes out even with a fast functioning system, it goes almost out to the road on every other light, so it really depends on the lights and how far it backs up.
Mr. Cooper: So, 4 seconds is what, that's when the arm is open?
Mr. Wimberly: What we do is, now we have a sensor in there, a timer, so when the visitor first pulls up, we grab their license plate, so there's 4 seconds from the time they get on the loop where they're stopping, that would be basically the green on this image, and I can pass this around. So, that's all adjustable, that could be based on whatever you want, it can be shorter, it can be longer, we have it adjusted at Isles  where I have it on certain times, so there's certain times like between 4:00 and 6:00 where it cuts it down by a half a second because it gets heavy traffic there. So, what we do is we have the main loop, which is automated, and then we also have that orange loop that you'll see there which will be stacking, and for whatever reason that something backs up and gets further back, I can have that on a 30 second or a 45 second where it will automatically open the gates if it gets stacked up further back. Now, the idea is, or what I have here is, if you look at this image, there will be a pedestal there, and that pedestal will have signage, whatever signage that you guys want which I will provide based on whatever you want to have on there, and then we'll have a push button. The idea of a push button versus just a car pulling up is, requiring them to roll the window down so we can get a very good face shot in conjunction with everything else, and we also have a voice ID intercom so that can call me, that can call the guardhouse, that can call the clubhouse, that can call one of the guardhouses, whether it's a roving guard, if

you guys have only one being automated and another guard sitting at a guardhouse 3 for example, let them know there's an issue, the gate is not opening up, it  needs service,  come open the gate for us, which it happens from time to time, very rarely but, it does happen, and the whole point is that so they can communicate  with someone. We can also take those loops, like that stacking on the orange one I had on there, and that would send a signal out, so I could be notified, or management could be notified that it's stacking up and you can do something, log into the cameras and we can take a look, so that's how that whole automation works. I'm also going to have an additional LPR camera on the inside of the property, that way we can just double up on those shots because every once in a while if you get cars that are very close, sometimes they're following all the way in, and it's hard to get that one license plate obviously if there's a car tailgating another car, it's going to be very hard to get that picture if a car is blocking a car, you're not going to get a license plate. So, if we put another camera on the inside after the barrier arm, when those barrier arms goes, and another car goes in, then we're going to have a much better chance of getting a good license plate.
Mr. Winkeljohn: In that situation where you have a tailgater, the person that's the bad actor is the one tailgating, so you're going to get their plate.
Mr. Wimberly: Typically, yes but, this is like redundancy, I mean for the price of putting another camera in conjunction, I just think it's a much better idea. I'm also going to put another camera under the guardhouse, the idea is to get as much data and as much information as you can, the more we have, the better image we have, under the overhang provided the 180, so it will be a similar camera, and in conjunction with everything else, it's just redundancy and in these scenarios, we want the redundancy in case something fails we have redundancy so you have additional photos. So, at that post as well we're going to have a face camera, which the idea is to get a very good detailed photo of that, so when we need to provide evidence, if we need to, to whoever it is, or if you guys are requesting it, we can provide that over and pull the video and have all the images of the vehicles of the front and back, license plate, very good side view, the face of the person, the whole point is to try and make them roll the window down. So, if there was no overhang and it was raining, people are not going to roll their windows down, but they're used to rolling their windows down now because that's the

process of what you have. So, with that said, that's the whole automation process of it. Now, like I said, there's been talk and requests of getting a driver's license of some sort. Now, there's various ways of doing that, we can come up with a couple of different hybrid ways, I've thought about, you can have the simplest where they can hold the license up to the camera, and I'll have that camera dialed in very perfectly, so we'll get a very good image. We can have the option where you put it in basically a slot in this  post, we'll modify the post and we can get an image of it, it really depends on if that's  the direction you want to go. My only concern with that is the length of that visitor sitting there and backing up traffic.
Mr. Aponte: In addition to the fact that it can take a picture of it.
Mr. Wimberly: Right, unless you have a system that's automatically  going through that, which I've seen failures with those, and I mean anything can go in there. I mean, in my experience what I've seen so far, and just my personal opinion, I think that  I mean if I'm the bad guy, and I come here to commit a crime of some sort, I'm not going to put my real license in there, and that's my biggest concern but, we can put the  system in there for the people that want to put it in there, so we can do that. I can put more cameras and more angles and we'll have it, I mean the clarity of these cameras that are all on 4K now, I mean you see what your phone does, that's what these cameras do, so if you're holding something up and if you want to request that, and that's what you want, we can accommodate that. I can make that happen, so it  really  depends on the actual flow, that's what I do, I work with my customers to make hybrid systems to change things around, and I don't have to use something I pull out of the box. So, I  can custom work with these, and I can make it work, if that's what you want to do, then that's the route we could go but, basically, that proposal covers and encompasses this, it's upgrading some of the cameras, adding some cameras, putting signage in, additional signage before as well, and just putting in an automated system, it will all be tailored to where you guys can adjust the timing, we can turn it on and turn it off with a flick of a button depending on what you want to do but, this is what was requested, and I'm using basically the same system at another property which has been I can basically say flawless, other than people driving through gates at 100 mph, I can't prevent that.

Mr. Quesada: I heard that recently I just wanted to see if you knew about it off hand, Lakes by the Bay South, what is their reimbursement rate with automation there as far as gate hits going?
Mr. Wimberly: We're at 95%, whether they're getting paid or not, that's on them
but, as far as our reports from gates, we've only had one literally for probably  well over a year, and it was a moped at like 4:00 in the morning, other than that we're at 100% on license plates.
Mr. Quesada: I was at another meeting, and I don't want to say the exact status
where I don't remember the exact number but it was in the tens of thousands, I know that, as far as them getting reimbursed for gate hits.
Mr. Winkeljohn: One other question would be how often were they hit, at normal frequency?
Mr. Wimberly: Pretty normal, I mean before when it was under another company that was running it, it was daily, we've dropped that down.
Mr. Quesada: How often on average would you say they have a gate hit there?
Mr. Wimberly: From an accident or from someone not paying attention, every other day.
Mr. Quesada: Ok.
Mr. Wimberly: It's a different animal, I mean every property is different, you have different types of visitors and different residents.
Mr. Quesada : One other question I have, when these hits happen, are they typically happening in the daytime or at nighttime?
Mr. Wimberly: It's both, that particular property has a lot of U-Haul vehicles, they
have a lot of people moving in and out, and they probably have never driven a U-Haul before, so they don't remember there's a box on the top, so as soon as the gate opens they just run right through it, they don't allow it to go all the way open but, a lot of its phones, it really is phones, there's been a couple of accidents and whatnot.
Mr. Winkeljohn: Meaning people are on their phones or distracted.
Mr. Wimberly: Right, definitely but, as far as the automation of my system and dealing with the controller I can honestly say it's been flawless.  Again,  I presented this to you, I know this is a system that will work, we're adding additional redundancy like I

said to capture more imagery, more data, and really just the variable is, I want licenses,  I want something that's going to capture them or any type of ID, and I'm basically already putting that in. The only difference that I have put in this proposal is basically having a pedestal of some sort where you're going to slide your license in, and I'm  going to have two cameras facing up from the bottom and the top, just in case they stick it in upside down, and I'm going to get that image, and it's not just going to be a single image, it's going to be just like a video camera, it's going to be constantly recording. Again, the idea is to have that push button, there will be a sign that says, please push the button, present your ID and there will be a delay, so we can set that up, obviously, it will be timing and working with the flow. Does anyone have any questions? Does anyone have any comments or concerns?
Ms. Cabrera: I appreciate the driver's license feature, thank you.
Mr. Wimberly: No problem but, I'm confident the system will work, and the thing I really need from you, other than my equipment going in, is open up the pavers so I can put two loops in the ground which we've already done before.
Mr. Quesada: Right, we just did that recently.
Mr. Wimberly: Yes, so other than that it's pretty straightforward.
Mr. Quesada: Where the green loop is, where you have the extra 45 seconds or whatever it is on the overhead, is that going to require cutting into the asphalt?
Mr. Wimberly: The asphalt, that's for the stacking, and I have that covered. Mr. Quesada: Ok.
Mr. Wimberly: So, it's just the one loop where you have the pavers.
Mr. Quesada: Perfect.
Ms. Cabrera: So, would the Board be opposed to moving forward with this, and then we would have to figure out which guardhouse where we would have like the least amount of traffic at a certain time to maybe implement this and see how well this would function for us here because we know the situation we have with the security guards right now and moving forward, I don't know that we can afford even considering another matter at this point, so I think this is probably inevitable. So, would the Board be opposed to implementing this in one of the guardhouses to start and kind of get the ball rolling, test it out, see whenever the peak hours are, or whatever downtime we have and

try it, kind of automate that guardhouse for a few hours of the day and see whether this is something that will be good for us or not?
Mr. Cooper: I mean that was kind of the line that I was wanting to go at, just try it at one guardhouse, I don't know if this is for all three of them.
Mr. Wimberly: It is for all three but, I could break it down, the numbers would slightly change, and again, I would work with you guys and that's why I appreciate working with you so much. It would probably be guardhouse 3, that probably has the least amount of traffic, I think guardhouse 1 probably has the most, guardhouse 2 has the school which makes it a little bit more complicated. The nice thing is if we were to guardhouse 2, I can automate it where the gates automatically open at certain time zones, right now you have the guards manually opening those up, so that's the nice thing about digital equipment is I can work with it, I have the timing and I can do it remotely, and that can be changed on the fly so you could put time  zones  in there where the gates automatically open for the schools in the morning and in the afternoon, or whatnot, whether you close it automatically or have it manually closed  when the guard comes onsite, or when the road is all clear, I have the capabilities of doing  all  that, that's what you're going to get from me versus some of the big box items that are just off the shelf.
Mr. Cooper: Now, this proposal is for 6 poles, so you were 2 poles basically for each guardhouse?
Mr. Wimberly: We're not changing any poles, what do you mean by poles?
Mr. Aponte: I don't see that.
Mr. Cooper: You have 6 poles here, there's three guardhouses and I see it's 6 poles, are those poles for mounting cameras and whatnot?
Mr. Wimberly: The cameras and the signage. Mr. Cooper: So, not this pole right here?
Mr. Aponte: I think what your question is, do we have the same service on both
the resident and visitor, and if we can have the same system on both sides?
Mr. Cooper:	Because  we have  vehicles  that can't  fit  on the inside.	Now the visitors would have to go outside.

(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Aponte: We discussed changing the whole entire system so it would not only be for the residents, but also for the guests, whereas we eliminate the E-passes, and then all we're doing is capturing information as they come in, and then they push the button, same system, or they get their whatever you want to call it, or whatever you want to do because you're still going to have people that are going to go through the wrong side regardless, and who's going to open the gate?
Ms. Cabrera: Well, why would have to eliminate the E-passes?
Mr. Aponte:  Well, we don't have to, I just want it to be compatible with whatever it is that we have. So, at the end of the day who's going to open that gate where the guest is lost and doesn't know which way to go and now we have traffic backed up, that's always been my concern.
Mr. Winkeljohn: Your second guard gate has to have an override option.
Mr. Wimberly: We'll have to put a stacking loop in there, and I don't believe I put that in there, that's a very valid point. I do have that at the other property because when I took over, I changed things a lot, so basically we had the same thing, and it happens all the time. We basically have that on a, it's roughly 30 seconds, so when you do get visitors that pull in the resident lane and they have, just like you do, you have a median there, after about 30 seconds it opens, so it happens, it doesn't happen very often but it does happen. In the event of this, for after hours, if someone is coming in with a large vehicle we're just going to have to do our best, we can put signage in as far back as possible and then we'd have to, and there's a lot of variables in this because basically what was presented to me is, it's possible that you're going to have some sort of floating guard. I don't believe you guys are going to completely get rid of that, the idea is not to remove security completely, it's to reduce overhead and have a floating one, so if that was the case, then we could either modify, probably modify both lanes and the voice override feature, it's an intercom call when you hit the button, and it will call that guard or the guardhouse or whenever they're at and let them know they can come in. You would give access to the guard or management to open that gate, so I do need to go

back to the drawing board for that. It's not going to be anything substantial but, I do need to put something in for that.
Mr. Cooper: Well, as I was saying, if we do put an additional one and then that's where lies the problem that people see that the line is long on the one side, now going to the other side, and then it's stacked up there, and then the residents who have the E­ pass now are getting into that line because people don't want to wait on the left side, and they go on the right side.
Mr. Wimberly: I understand, and that's just going to be for large vehicles, I mean we're going to have to put signage up.
Mr. Cooper: No, but what I'm saying is people's ability to skirt systems and try to figure out loopholes around things, not necessarily a big vehicle, but just any vehicle and they see two boxes or they see some other thing there. (inaudible comment)
Mr. Wimberly:	Right, well we're still going to gather the information, we're still going to get their data, we're still going to get the photos, we're still going to get an LPR.
Mr. Cooper: That's for sure 100% but, my concern is the residents now having the inconvenience of waiting for that whole thing to play out.
Mr. Wimberly: I understand, I mean there are a few scenarios, there's no doubt about that, I mean that's just the fact of it.
Mr. Quesada: The human element will still be involved, I think.
Mr. Wimberly: It's going to happen, it happens now, it happens  with  guards  sitting there right now, you have people sitting there and the guard has to walk over and ask, what are you doing, sometimes they make them back up, and come back over there, sometimes they go up and pull their ID right then and there.
Mr. Quesada: I don't think you're ever going to have a point where you're not going to have a body here as far as security guards but, as far as reducing shifts, I think we've talked about roughly one-third, I think that's doable and then still having some type of human element here. So, let's just say it's the overnight when things are slower, having somebody there watching the cameras being able to respond to situations like that.
Mr. Winkeljohn: You might get to a point where you could go down to one-third staff and one person here to run both gates.

Mr. Wimberly: I'm just saying I could modify this a little bit. Mr. Winkeljohn: Did the city ever respond?
Mr. Cochran: Yes, I was going to mention that as far as the timing goes, as we discussed previously, I reached out to the city attorney for the City of Homestead, I talked to them and just basically asked, I provided the documentation that  we have which is a resolution adopting a position statement regarding soft gates, as well as a document that was from the city and discussed it a little bit, and I talked about the gates being staffed 24/7, it doesn't really explain exactly how that works, or what that means, and obviously, it was many years ago and the technology and everything else is increasing exponentially since then. So, what I did is I reached out to the city attorney and just basically laid it out and said, hey, back when we were doing this, these  were the documents that went around and the Board is interested in exploring the option of using some kind of hybrid system and potentially transitioning into a fully automated system, and we want to cooperate with the city on things, and the way they  understand it, are you ok with us proceeding with that with the current state of things, or do you  need anything else from an administrative point. I'm still waiting to hear back but, I can follow up again but, that's out there. Like I said, I think it behooves us as to what it means because this wasn't anything anybody anticipated happening back then having  to transition to this but, we just wanted to ask them if anything needs to be done as far as that goes. So, that's out there, they have that information, I'll follow up but, I just wanted to let you guys know about that as far as the implementaton and all that.
Mr. Wimberly: I would think that having  a guard at one of the locations, I mean it's basically a virtual guard, I mean that's what a lot of properties are doing that have gone through that whether it's with other companies or someone like me doing the hybrid system.
Mr. Cochran: Right, and I did mention in there because I talked to Mike Pawelczyk who is the attorney from our office who was working on that at the time, and he recalled that the main issue with the city was concerned about with all that was the stacking and avoiding basically the stacking going out to the main street and so I told them that the Board is sensitive to that issue.

Mr. Quesada: One other thing to add is that you have East Homestead, which a portion of their road is COD, a portion of it is private, and the city has given them the blessing to run a virtual guard system at two of their entrances. So, as far as the City of Homestead, there is some precedent there.
Mr. Cochran: Right, and I don't anticipate them resisting, it's just kind of like getting at least something from them since we have those documents out there, I wouldn't want you to already have this done and then they say oh no, this was going to be a manned gate, so that's why we're working on all that.
Mr. Cooper: One thing I did notice was over by 312th Street or 137th Avenue where vehicles do back up in there, so to trigger something so that the stacking doesn't go out on 312th.
Mr. Wimberly: It's going to be the same in every location. What do you mean? Mr. Quesada: He's saying the overhead.
Mr. Wimberly: Yes, this is just an example for all three, they're all going to be the same configuration.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Winkeljohn: So, time out, so it opens up but if a car in the lane is blocking it, and they can't back up or ride over it.
Mr. Wimberly: Well, I mean, right if they're blocking it there's something  wrong. I've had a couple of really weird things happen, I've had a car break down and rode down there, and obviously, it backed up and they had to go to the resident lane.  So, if  I'm watching from a monitor, they can open up the gates, so I can open up too, I mean your guards are going to have access to open it up, and I can open the gates for both gates, I get calls because we monitor our other properties, so that's just the nature of gates. You're going to have some flukes,  and there are going  to be some  variables, and usually, it gets resolved and cleared out fairly quickly.
Mr. Quesada: Kevin, what Paul said obviously if a car does break down in one lane you have the other lane that we can utilize.
Mr. Wimberly: Right, and it's going to be automated. So, I'll let you guys regroup on this and discuss it internally and whatnot, and then I'll modify this proposal with the

additional call box from the resident lane and the loop. So, basically, it would  just be one more stacking loop and a call box on that side, and then you guys can think about exactly what dialogue or signage that you want. Obviously, on this side, you have two guardhouses that you guys can get in, and you can have, it's going to have to have some type of function on the resident's side, all three locations, and that's a quick fix, I can get that done, it's not a substantial change.
Mr. Cooper: For me, and I don't know what you guys think but the IDs, for me, I think it would be good to have something friendly up there or whatever, but I'd rather see at least two buttons, maybe a Spanish button and an English button, and you push the button and it says, welcome to Waterstone.
Mr. Wimberly: Yes, the signage will be in English and Spanish.
Mr. Cooper: And then somebody can push the Spanish button, and somebody would speak Spanish to them, I don't know, I'm just throwing it out there.
Mr. Wimberly: Well, it's going to be a single button but, there's going to be a sign in dual language.
Mr. Cooper: Well, what I was saying is that it actually says a message, whatever
the message is, and it says it in Spanish and English.
Mr. Wimberly: On the real message? Mr. Cooper: Yes.
Mr. Winkeljohn: Right, and it connects them to the phone with the guard.
Mr. Wimberly: So, the intercom system will connect you to someone whoever it is, so hit the button and it calls whoever, and then it rolls over to the next number if somebody doesn't answer it, that's more for an emergency, which I have to dial up for that as well.
Mr. Quesada: So, there would be two buttons technically though, one that's for
the facial.
Mr. Wimberly: The intercom is separate, the intercom is the intercom, and then there's an intercom with the button itself.
Mr. Quesada: The other one is more like a ring camera type of feature where you're pressing a button and it's kind of getting a facial and opening the gate.

Mr. Wimberly: Correct, it's going to timestamp everything it's going to go through the automation, so I know what you guys need but, I have to go with your flow, that's why we need to tailor it for that.
Mr. Quesada: Security-wise Paul mentioned, FDLE database now is being
shared with multiple precincts, the police municipalities, so I know they've made some stride on that, that's why you see so many cameras going up at a lot of intersections now, they're actually able to view everything, even with body cameras to find somebody that they're looking for in the FDLE database.
Mr. Wimberly: So, I'll go back and I'll make those modifications, and if I get any other direction from management, I'm all ears, so if anyone has any comments or feedback feel free to reach out to Ben or Mayra and they'll pass it along and I'll make those changes.
Mr. Cooper: It's definitely a big endeavor, I'd love to see it, obviously make a decision to go forward with guardhouse 3, and that way we work out any kinks and whatever. (inaudible comment)
Mr. Wimberly: Ok.
Mr. Quesada: Is that doable for you Kevin as far as you come back at the next meeting and if they like what they see and start off with one guardhouse?
Mr. Wimberly: Yes, I'll modify it as a whole, I'll modify it for a single. Mr. Quesada: Ok.
Mr. Wimberly: And if there's any other additional information you want, or changes, or something that you want or the signage and that stuff is just minimum, so it's definitely good to have as much time in it as you can. Just keep in mind  the overhead sensors as well.
Mr. Aponte: Right.
Mr. Wimberly: Alright, well, I think I need to get going.
Mr. Aponte: Alright, thank you. If management is comfortable  with us being able to cover that amount, and the total was $9,845 is that something we can absorb in the budget to get these gates working properly?
Mr. Quesada: Yes.

.	24

Mr. Aponte:	Ok, so we can afford it guys so we just need a motion to move forward.

On MOTION by Ms. Cabrera seconded by Mr. Cruz with all in favor, accepting the proposal from DML Security for upgrades to the security gate system for all three guardhouses for a total amount of $9,845 as stated on the record was approved.

Mr. Wimberly: Anything else while I'm here?
Mr. Winkeljohn: No, we're good. Logan wanted to say something, he's on my phone. Logan, can you hear me?
Mr. Saucer: Yes, I can. Can you hear me? Mr. Winkeljohn: Yes, please proceed.
Mr. Saucer: Ok, good afternoon, everyone. So, I know that we had left off on the conversation a while back before the holidays and everything about the drainage easement agreement and potential amendments that were going to be needed.  I guess I just want to clearly articulate what work is being done as a result of the easement being executed, and the parameters for what that work looked like, I guess. I think that where you left off was that the attorney, Scott, was going to be working on a proposal for the Board, I just don't know where Scott sent that, and so I'm following up on that so I can report back to our Board.
Mr. Quesada: Logan, I think all we need from you if I remember correctly, and I
don't want to speak for Scott, but whenever your drains were last inspected and cleaned, did you already send that information to Scott?
Mr. Saucer: Well, the last time we had them inspected and cleaned was when I
got with you guys, and I didn't know that Scott needed it, I can certainly forward it to him if he does but, we already have something that Scott prepared, it was an easement agreement that he forwarded to our attorney from previous conversations with Scott but, it was lacking in terms of a definition of what that cleaning looked like that's happening at the COD level, and that was what we were hoping to see something more clearly articulated. I don't know if Scott is there or not.
Mr. Winkeljohn: Yes, he is, he's listening intently, let's let him talk.

Mr. Saucer: Ok, sure.
Mr. Cochran: Yes, so a couple of things, first one is, my understanding from the direction of the Board was in response to the issue you brought up wanting the description is that they were wanting to be consistent with all of the communities that had entered into these easements with the District, so we decided to come up with an addendum to that easement that will describe I guess what maintenance the District will be doing in these things, in the various drainage facilities in the communities but, because we're dealing with multiple easements that have already been executed and recorded, as well as descriptions for all of these, we're still working on getting that together and putting that language together. So, I will get with Ben to get a description of the actual maintenance work that is done, and I don't know if it's the same for each community or if it differs.
Mr. Quesada: I can give you a quick point on that. Every year, anybody who is
part of the program gets their drains inspected. Lately, we've been very fortunate to be getting much better pricing on the storm drains and so the Board has been able to include everybody on that but, in years past it was up to the Board to approve based on our approved line item in the budget. So, whether we see that or not is up to the Board but, these inspections factor into that decision and so that's the guarantee that they will be inspected annually.
Mr. Winkeljohn: And just a little color, the inspection is set that the threshold for the inspection is set by the engineer when the inspection produces more sediment than the threshold then they go on the cleaning list, and repeat areas that are every year with no fill-up, those we lower the threshold. So, we have a formula or a methodology for the results of the inspection, and then like Ben said, there's a budgetary approval.
Mr. Quesada: And again, part of the scope of work, what they do is they desilt these catch basins and depending on if we have a trench drain and have to run down the line laterally that based also on their recommendation from the inspection. So, occasionally we'll do that, I haven't looked closely at your plans, there's only a handful of communities that actually have trench drains in them and we only have, a half dozen on the main roads between Waterstone Way and Waterstone Blvd. that are slightly different.

Mr. Cochran: And the other thing is, we need confirmation from the District engineer because I believe it's the South Florida Water Management District that does the permitting for these drainage facilities in terms of who's responsible for them, so we need to check and verify with the engineer what has to be done, if anything, in terms of transferring permit authority or designation from the District. So, we should be able to wrap these things up by the next meeting. I think the inspections typically happen like what?
Mr. Quesada: Within the next month or two, so don't worry about that Logan, if this is just a matter of us getting paperwork squared away, I know that we have enough work to give this contractor, so I think he wouldn't charge us any extra to inspect your drains in the meantime while we work through the paperwork.
Mr. Saucer: Ok, and so that all sounds good and to your point that you're making about just clarity on, because when we use the term maintenance, I think that some people have an idea in their heads of what that maintenance entails and if it's not in writing then that can I guess lead to assumptions being made. . So, I appreciate the explanation that what's guaranteed as the inspection and then maybe if there's just and then a statement upon inspection if such and such conditions are present in the drain then pending budget approval it will get cleaned, or whatever, or however that needs to get worded but, I think that would really help with the clarity on our end.
Mr. Cochran: Yes, so as far as that goes, it depends on what the  actual structures and facilities are within the communities. I don't know if they're uniform or if they're different in different communities, based on different features, or the overall drainage capacities but, yes, typically the way I've understood it to work is, it's basically inspection and cleaning, and what cleaning means is depending on kind of the engineer's parameters for what the structures required . Usually, it's like if the silt gets to a certain level then they'll go ahead and clean it, if it's like below that threshold then  they might wait another year or two, and they'll kind of look holistically at all of the facilities that the District is maintaining and they'll kind of prioritize it based on that, and the amount gets budgeted each year so that overall, everything is maintained in good working order, nothing gets out of hand but, it's a manageable amount to budget each

year but, I don't think it includes like replacing damaged structures and things like that. don't think that's been done particularly I think it's mostly like cleaning.
Mr. Saucer: Ok.
Mr. Quesada: Obviously it's for the District on the main road or the roads  that  are District owned.
Mr.  Cochran:  Right,  and  so  again, and just going  back  to the  whole idea, the
easement is not something that, if the community grants easements to the District, it's not that the community is unable to do these things on their own, this is just what the District needs in order to do it because the District can't do it without having a property interest like that there. So, even if you did the easement, you could always say, well,
we've done it for a couple of years, thanks but no thanks, we're going to take it  back
\
over and that would be fine, the District is not going to insist on doing it if the association wants to do it.
Mr. Saucer: Right. Now, I know that these are in perpetuity and that was
another item, I think that was another concern on our attorney's part, and especially some of her rationale for wanting to make sure that there's an explanation of what's to be expected, especially the easement is in perpetuity. Are  there  any  procedures,  I'm not sure what the right word is but, are there any procedures that can be written into this addendum that would provide for that easement being unwound if needed, or if both parties desired or anything like that to help ease her concern as it relates to the perpetuity?
Mr. Cochran: I mean, we've dealt with that before, and the Board I think decided
to stick with perpetual. Speaking from my perspective, the problem with doing  that  is the District can't use public funds for private benefit and the District has to have a property interest which is generally either fee simple title or an easement that is lasting, not a temporary easement, not a revocable easement because the concern is spending public funds, we spend the funds to do the work, and then you say, oh thanks, we're revoking the easement, so then the District doesn't have anything anymore. So, it deals with the nature of the District as a governmental entity and the expenditure of public funds for this type of project that's not on the property that's actually owned by the District.

Mr. Saucer: Ok. Then let me ask you a hypothetical, so we  had  this conversation with our attorney probably a year ago or more, and I think one of her hypothetical questions was, if the District was to cease to exist for whatever reason at some point way down the line, what would happen with our easement at that point? Would someone inherit it?
Mr. Cochran: I don't believe so, I don't think it's assignable, I would have to look
at it, I don't have it right in front of me but, I think if an entity that is granted an easement, and it gets dissolved, I think the easement, and I'd have to look into this because I'm not a real property attorney but, my gut impression would be that the easement would probably dissolve if the grantee of the easement was dissolved as a legal entity. It's a different scenario where a government entity is the grantee than it would be with an individual because government entities don't have heirs or descendants or people that can take through various other laws, it is the entity and unless there is, and again, I'm not a real property attorney but, I would think unless there's an express provision in the easement that allows it to be assigned to another party, then it would be limited to the actual parties to the easement.
Mr. Saucer: Ok.
Mr. Cochran: So, I don't think you have to worry about it, and again, I'm not  100% on this but, my instinct would be that it would not transfer to another party if the District were eventually dissolved.
Mr. Saucer: Ok, thank you. Well, I appreciate the clarity on that, and this was
helpful because I do have some things to report back to the Board and ultimately, I want them to feel comfortable. I've told you all before, I'm an advocate of this and that's why I'm still talking about it but, they want to make sure that our attorney is comfortable and fully on board as well, so I appreciate it again, and I'll look forward to further updates from you all.
Mr. Quesada: Logan, just one final thing, I am going to request that they get
inspected while we work through the paperwork but, I'll kind of give you, once I have an ETA, and I was going to bring this back to the Board, so probably within the next month, so if not in April, for sure by May, try to see if you can get things square away with the HOA, in the meantime, I'll at least get them inspected.

Mr. Saucer: That would be great, ok, wonderful. Mr. Winkeljohn: Thank you.
Mr. Saucer:  Thank you.
Mr. Cooper: Logan while we're on this, two things, this is Curtis by the way. Are you guys inspecting your drains on an annual basis now, and if so, what are you guys being charged for that service?
Mr. Saucer: We are inspecting them on an annual basis, that's been the habit at
least since our new management company was installed several years  ago.  What we did last year,  I'd have to go back and look because there was kind of an open question  of whether we were going to sign that agreement. Last year, I don't know if we had a cleaning, we may have just gotten an inspection last year but, we go with whatever our engineer recommends in terms of their parameters when they do the inspections  so we're used to taking that instruction from them, and the company's name is All-State, I don't remember how much we paid them to be honest but, it would represent some · significant savings, we just did our budget in December and we re-budgeted back in for maintenance because we weren't sure where the status of the agreement was, and I know  it  bumped  us up  at  least $1.00 for everyone.	So, it's savings that we would appreciate having if we can.
Mr. Cooper: Right, and over the years I mean I think we had maybe 8 or 9 communities that are with the program, and so far no one has had a complaint as far as us maintaining or inspecting, and/or cleaning them, and we obviously get bulk because we've got a lot, so it's definitely like you said, advantageous for the District as well as for you guys because then this way we make sure all of our systems are working operationally together and getting the best drainage we can possibly get here in South Florida near all the canals and wetlands and all of that.
Mr. Saucer: Right and I do know that our drains were in pretty bad shape from
years ago, and then we went through a long period of dis-management with a previous management company and previous Board, so we did an extensive cleaning,  that first or second year, where we had our new management company on board, and we've been doing the regular inspection and maintenance ever since.
Mr. Cooper: Alright, perfect.

Mr. Aponte: Thank you, have a great one. Mr. Saucer: Thank you, you too.

SIXTH ORDER OF BUSINESS	Staff Reports (Cont.)
Mr.  Aponte:	Alright, moving on to item No. 6A, attorney, consideration of adjustment to District Counsel fee structure.

Attorney - Consideration of Adjustment to District  Counsel  Fee Structure
Mr. Cochran: Yes, so this is part of the job that we don't really like but, in your
agenda packet, we have a letter with a request for a fee adjustment. So, we've had our current fee structure, our rates have been in place since 2003, so that's 20 years, and over that period of time, the CPI has gone up about 61.5% so we're asking for a modest increase on the partners and associates rates. The partner rate increase works out to about 22.2%, and on the associate rate it works out to 28.6%, so basically about a third of the CPI for the partners and a little less than half for associates, and this would be effective May 1, 2023. Just an overview for you guys, in our agreement with you, we bill at an hourly rate and so you only pay us for the work that we do, that you ask us to do, or management asks us to do, so while you budget an amount for legal services every year, you only pay for the services that we actually provide. I know especially in the last number of years since I've been here with you guys, it's always been I think pretty much well under budget. (inaudible comment) and Paul can speak to this, I don't think that this increase would affect the budget for legal services for fiscal year 2024. So, it is something we were looking at doing back in 2020 but then with COVID and everything we didn't think the timing was right, so that's what we're asking for.
Mr. Winkeljohn: Is there a motion to accept? It's basically like an amendment to
his agreement and by motion would be appreciated.

On MOTION by Mr. Cooper seconded by Ms. Cabrera with all in favor, accepting the adjustment to District Counsel fee structure was approved.

Engineer - Updated Billing Rates
Mr. Aponte: Moving on to the engineer, updated billing rates, and I'm assuming the engineer is looking for more money as well?
Mr. Winkeljohn: Right, it's the same problem, your engineer has been working
for many years at the same rate, so it's the same exact situation. The agreements were adopted at the beginning of the District, so they haven't been updated.
Mr. Aponte: I mean, for the record, as long as we are within the price range.
Mr. Winkeljohn: Yes, and to Scott's point, I can attest to what he said, and also for Juan's sake, they looked at the budget when they make any decision, it's a practice, or a procedure, or whatever you want to call it, should a project look like it could even remotely get close to your budget, they let me know right away and we talk about it. Whenever we get bigger than a bread box type of project from the engineer, he would estimate his hours and give that to you for his own approval and we would match the budget, so we handle it way in advance, so we know better.
Mr. Aponte: Alright, so we need a motion please.

On MOTION by Mr. Valladares seconded by Mr. Aponte with all in favor, accepting the updated Engineer's billing rates as presented was approved.

Field Manager - Field Report
Mr. Aponte: Item C, field report, Ben.
Mr. Quesada: Well, Mayra gets credit for that one too, she does the drives. Mr. Cooper: I just have a question first.
Mr. Aponte: You have a question?
Mr. Cooper: Yes. So, just looking at page 44 on the agenda, it's the rate current 2006 rates and the proposed 2023 rates, there is some I guess clean up from the left column to the right, I guess that's the new terminology that we're utilizing?
Mr. Winkeljohn: Yes.
Mr. Cooper: So, like engineer 1, engineer 2, senior versus the senior project engineer.
Mr. Winkeljohn: Yes, that's who he actually employs now, those are their titles.

Mr. Cooper: Ok.
Mr. Cochran: Yes, they just changed their staff classifications, it's just kind of the way they organize them.
Mr. Winkeljohn: Right, that's exactly what that is. Mr. Cooper: Ok, thank you.
Mr. Quesada: So, as far as the field, the one thing that we're waiting on, and this happened right at the 11th hour before the agenda went out, we had the additional trench drains, since we're on the subject of drains today, being down since we're in the middle of drought over by where we get a lot of flooding on the southside of Waterstone Way, not too far from the Waterstone Grand Clubhouse, we tend to get a lot of puddling there. They went laterally down the line,  I think it  was an extra 50' or 60', and actually did some repairs, since we were talking about that too, some repairs have been done. I have the photos in an email, but again, it was kind of cutting it close against that deadline, so I wanted to include that. You have some before and after pictures, but there's  no better  after  picture than  what  you're  seeing  now  as  far  as the clubhouse
renovation  that  was  take-n  up  a  good  chunk  of our  last month  as far  as just getting
everything demo'd and replaced in here. I'd say we're about 98% done, there's some touchups that need to be done, the furniture was just moved out of here this morning, that stays out here from both offices, so some touchup as far as the cleaning and painting is concerned but, the flooring is pretty much done now. That's the good news that we wanted to report, I hope you're happy with it, I think the room looks a lot bigger,   it looks more modern, and as you can tell this is a very strong nonslip floor which is good, it's good commercial porcelain.
Mr. Winkeljohn: I like the non-reflectivefinish, that used to be hard on the eyes when we were in here before.
Mr. Quesada: Other than that, some minor fence issues. I've been talking with  our maintenance contractor, I don't know why, I'm not trying to signal anybody out in particular because it's happened so often, Floridian Isles I and Floridian Bay Estates, right next to friendship park, we continue to have a repeat of the same fences being purposely damaged. I'm pretty sure it's the same issue that we've had in the past which is people trying to take shortcuts to their houses, we're getting to a point where we're

trying to find more creative solutions. I'll talk to you off the record about some of those solutions, and Paul just came up with a really good idea that we're implementing now  for Floridian Isles area where they like to jump the fence, and if we need to, we can put  a living wall or something thorny, or options along Floridian Bay I Estates. I don't know why it's only happening in those areas, nowhere else along the District, we inspectedit thoroughly, and we have no issues with anybody vandalizing our fence.
Mr. Cooper: The repairs were made for the entirety of all the fencing that was damaged when we did the drive-throughs and all of that?
Mr. Quesada: Yes. Recently, I know there was another pointed out  along Floridian Isles I, which is over by guardhouse 1, I have to check on that because it required additional mesh that needs to be ordered, so outside of that everything else is completed, and again, we're just trying to be, there's different screws that are a little bit harder to unscrew and things like that which we're trying before we get to the more technical solutions. Are there any other questions for the field?  As far as the pool, let  me go to the pool for a minute, so we just got this also, this week. Paul and I  haven't had time to look at it, I sent it out to some other contractors that we work with to take a look at it. What they did, it's called a detailed, so they basically determined, they had Juan come out here and meet with the pool contractor, the maintenance company, and you had Renaldo who is another engineer that works with Juan that specializes in plumbing, and they walk the pool area. Basically, over the last year, you guys have had about 8 gutter line leaks which are towards the top, and superficial, small PVC, and you've had a return line break on an area that we've already  re-secured  previously along the lake side. So, what's happening is, and what they're suspecting,  and again, I'm just kind of simplifying it for you but it will be in the next agenda, and we're going to start talking to at least 1 or 2 contractors to see what the price would look like, they  came up already with a detail of how much material is needed to make apples to apples as far as if you guys are ready to move on that. It's something we're probably going to have to budget for, for now, I'm happy to report you have no more leaks, and you have the same amount of water level maintained for about a month now without any issues at all. So, I think we're ok for now, we bought ourselves some time.
Mr. Winkeljohn: So, it's a preventative strategy?

Mr. Quesada: Yes, it's a preventative strategy, and it's just something I want to tell you guys because we've thrown more money in leak repairs in the last year or two and we're noticing that trend, and so that's when we went to the engineer and asked for a long-term preventative mitigation strategy to this.
Mr. Winkeljohn: What do they think is causing it?
Mr. Quesada: So, you have basically compacted sand underneath, and they're proposing to change the material to almost like a gravel, and there's different grades of gravel, so they know about that kind of stuff, that's what I just saw, and again, I glanced over the details, and it involves that type of construction material. So, what it is, it's less likely to shift, and it's more compacted, think about our guardhouses, how  we introduced some asphalt in there to make it harder for the sand to sink. So, the same thing, you would have a different material that would make it harder for the sand to sink because think about it I just want to give you guys some perspective. You have 8" PVC for the return line, and you have 4" PVC, and where the circulation gets into some of the gutter lines is 2", why, because it creates pressure, and that's where your pressure is coming from but, trying lifting 2' to 3' worth of 8" of PVC, it's so heavy without water running through it, just imagine where you have all these gallons per minute running through this pipe. So, what's happening is, the slight shift of sand can happen from a small leak, it could happen from rain over time, erosion, vibration, so all these things are happening and they have 100% concluded that's what is causing your issues after so many breaks, and you can even tell where it's breaking if you look at the field report, that's why I included the photo. Overall, it's on page 76, so you see there, looks where it's breaking right on the elbow, that does not happen normally with a leak, it happens where the glue is on a joint, so whatever is happening it's happening there and that's clearly from the weight of these pipes basically floating essentially because the sand was shifted beneath it.
Mr. Aponte: That's for the good news.
Mr. Quesada: Well, it would be a good topic of conversation because I know we're going to talk about the budget again.
Mr. Winkeljohn: I'm a little curious, did they mention the idea that it's elevated
over a lower-level lake, and just the physics of that?

Mr. Quesada: They did mention it.
Mr. Winkeljohn: Do they think that we need maybe some kind of retaining  system perhaps?
Mr. Quesada: I'll go back to them and ask them.
Mr. Winkeljohn: I was just wondering, ultimately that's going to be a  repair, maybe not in your careers or mine, but it's something. If you're going to switch the soil out, you may want to put it in there with a retaining wall so it doesn't  just disappear. That could also be a flushing element pulling the lighter finds out of the pipes and creating voids and now you have a little bit of space if you would lock it in maybe with a nice decorative retaining wall that's only a few hundred thousand dollars, I just think you ought to look at it.
Mr. Quesada: Well, we will discuss that with the engineer as well, and maybe I'll have him come to the next meeting too so that way he can answer some questions for you guys. The other thing I wanted to mention is your diamond bright has a superficial crack, we confirmed that through all these leak tests that we've been doing, so it is starting to get to that. I started here in 2015 and they had just done  it before I started, so you're approaching the 10-year mark on your diamond bright for the pool that gets as much use as this one, it is another thing that we have to budget for, so keep that in mind because I think this is good food for thought as we continue our budget discussions.
Mr. Aponte: Great, thank you, Ben.

Manager
Mr. Aponte: Moving to item D, manager.
Mr. Winkeljohn: Yes, one of your Board members mentioned potentially looking at a different date for your meetings, I think now would be a good time to discuss that. I believe the idea was to move it to the fourth Wednesday of the month, it would be at the 4:00 o'clock time or this time, either one. I do have a conflict at 2:00 o'clock, so as long as you don't choose between 2:00 and 3:00 we should be fine but, it also is a little bit more convenient because Scott and I are both here on that day.
Mr. Cooper: For me, I would rather keep it on a Thursday because that works for
me.

Ms. Cabrera: What do you need from us? Mr. Winkeljohn: Discussion or a motion.
Ms. Cabrera:	So, we're proposing a change to the fourth Wednesday at the same time?
Mr. Winkeljohn: That's your choice.
Mr. Quesada: Between 2:00 and 3:00 would be the only conflict for the attorney and District manager.
Ms. Cabrera: So, your other meeting is at 2:00 that day?
Mr. Winkeljohn: Yes, so it would be either earlier or after, and 4:00 o'clock would always be perfect.
Mr. Valladares: So, 4:00 o'clock on a Wednesday works for you?
Mr. Winkeljohn: It's not a conflict, and it's more efficient for Scott. Mr. Cochran: Right, and I didn't request it.
Mr. Winkeljohn: No, he didn't even know about it.
Mr. Cochran: Right, I didn't know about it but I am available at that time, I don't have any standing conflicts so I could accommodate that change, and the other District doesn't meet as frequently as you guys do.
Mr. Quesada: Every other month.
Mr. Cochran: But on the months where you did meet together it would be in  terms of the meeting attendance.
Mr. Cooper: Who is having a conflict with Thursdays?
Mr. Winkeljohn: I don't know.
Mr. Cooper: Well, somebody requested it, somebody that has a conflict with Thursdays.
Mr. Aponte: Wednesdays are fine, Thursdays are fine if Wednesday works, then
Wednesday works if Thursday doesn't work.
Mr. Cooper: Well, Wednesday doesn't work for me, so obviously  if  somebody has a time constraint on Thursday where we just need to move it to a different  time, or is it that Thursday doesn't work out at all?
Mr. Winkeljohn: It's between you and your Board members.

Mr. Aponte:	Do you guys want to move it to an earlier time on a Thursday, it doesn't matter to me.
Mr. Valladares: It doesn't matter.
Mr. Cruz: I'll move it to Wednesday.
Mr. Aponte: Wednesday works for me too. Ms. Cabrera: I'm good with Wednesday.
Mr. Winkeljohn: It's your choice.
Ms. Cabrera: Are you good with Wednesday?
Mr. Valladares: Wednesday, Tuesday, Monday, any of those days are good. Ms. Cabrera: Mike do you have conflicts with Wednesday?
Mr. Cruz: No.
Ms. Cabrera: Ok, so I'll a motion to change it to Wednesday, the fourth Wednesday at 4:00 p.m.
Mr. Cooper: So, just discussion real quick, so the person that's wanting to move
this from Thursday, they just want to move it just because.
Ms. Cabrera: What clarification is going to be any good for you because we could talk about this all day?
Mr. Cooper: Well, I am now being inconvenienced because Wednesdays don't
work for me, so who is ever having the problem on Thursdays, I was just seeing if there was a time that we could move it that will work for everybody.
Ms. Cabrera: I mean if they requested it for Wednesday at 4:00 it's because that Wednesday at 4:00 is when they can make it, I don't think there's much more of an explanation that you need. So, if Wednesday was requested at 4:00 then  that's because they can make it Wednesday at 4:00, and we just went through the motion.
Mr. Cooper: So, that means that one Board can make it on Wednesdays, but if someone can't make it, and now we're having a discussion. So, I'm having  a discussion, so we're moving it from Thursday because one Board member can't make it on Thursday, we're moving it to Wednesday, and that doesn't work for me, so I  don't see why that would be something where, like can we move it to a different day of the week if that's going to be the issue?

Ms. Cabrera: I mean I just made a motion and it was seconded, and Wednesday was good for everybody, except for you, so I think the motion is done.
Mr. Cooper:	Well, wouldn't we try to find one that works for everybody on the Board, because that's what it's about.
Ms. Cabrera: I mean do you have another time and place that you need?
Mr. Cooper: I'm good for Tuesdays if we're going to meet Tuesday. Ms. Cabrera: Ok, so then speak up and say that.
Mr. Cooper: Well, if we can't meet Thursday, then Tuesday would work better.
Ms. Cabrera: Ok, so is anybody opposed to Tuesday?
Mr. Aponte: Well, we have to look at the scheduling for here. Mr. Winkeljohn: I hadn't thought of that one.
Mr. Aponte: Because we don't know.
Ms. Cabrera: I mean it's a very easy like direct solution rather than going around asking about who's asking for the change and who's requesting it, it's irrelevant at this point. I mean if it doesn't work for you then say, it doesn't work for me, can we do this time instead, just save us the discussion and waste of time.
Mr. Cooper: Correct, that's what I'm getting at, and Jessica, I don't want to go back and forth. We had it for Thursday, and I asked if there was a time difference that we could change it to.
Ms. Cabrera: So, is Tuesday available for you guys, and how about for you  Scott, are you available at 4:00?
Mr. Cochran: Yes.
Ms. Cabrera: Ok, so is anybody opposed to Tuesday at 4:00 p.m.? Mr. Valladares: I have a conflict with that.
Mr. Aponte: Can anyone do it earlier, can we do it earlier?  Are  you guys available earlier?
Mr. Winkeljohn: That works, the whole day is open for me.
Mr. Cochran: I can do it any time after 12:00 noon. Mr. Cruz: No preference for me, I'm available.
Mr. Aponte: So, do you guys want to do it earlier, is that ok? Whatever you guys
want.

Ms. Cabrera: What time Curtis?
Mr. Cooper: I mean, so Tuesdays,  do we want to keep it at 4:00 or do you want to do it earlier? If we do it earlier, then less people have an option to show up, that's the only thought that I have on that but, I can work with whatever.
Mr. Winkeljohn: So, one way to do this is to ask the originator of the motion.
Mr. Aponte: Can we do 12:30, I'm not really too concerned of who shows up or doesn't show up, I mean we never really have too many visitors to begin with at 4:00 o'clock.
Mr. Winkeljohn: Any major activities you can adjust the time, you could recess
the meeting to a later time, so you have flexibility there. So, the way I would handle it is to have the person who originated the motion except for the friend amendment for Tuesday at 12:30.
Ms. Cabrera: Ok, I amend the motion to Tuesday at 12:30, the fourth Tuesday of
every month at 12:30.
Mr. Winkeljohn: And the second was by Mike, do you agree with that? Mr. Cruz: Yes.
Mr. Winkeljohn: Alright, so that saves one whole step.
Mr. Aponte: Perfect.

On MOTION by Ms. Cabrera seconded by Mr. Cruz with all in favor, authorizing staff to change the Monthly Meeting Schedule to the fourth Tuesday of every month at 12:30  p.m. at 1355 Waterstone Way, Homestead, Florida was approved.

Mr. Aponte: Is that all you have Paul? Mr. Winkeljohn: That was it, thank you.

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Aponte: Alright, so moving on to item No. 7 financial reports, approval of the check run summary and the balance sheet and income statement. I need a motion please.

Mr. Cooper: I have a question. With regards to the Comcast charges there's like 9 of them on the check run.
Mr. Quesada: I can tell you that we have easement agreements with 4
homeowners, you have 3 guardhouses, so that's 7, you have the clubhouse, that's 8, and the ninth one I'll have to get you an answer on that but, offhand I know we have that many accounts.
Mr. Cooper: Ok, thank you.
Mr. Winkeljohn: Do you want to tell them about AT&T?
Mr. Quesada: Oh yes, I've been talking about potentially going with upgrades at the guardhouses, we've been exploring other options. More than likely we'd be shifting away from Comcast, we did talk to them about getting fiber optics which I think you guys are going to need if you're going to do any type of automated system, and it's just ridiculous, it's triple the price per location for Comcast. So, we'd actually be getting a significant discount from what we're currently paying with AT&T, for full fiber optics up and down. So, Kevin is actually helping us with that because we want him  to coordinate, I feel comfortable with whatever changes are made because it is him that has his equipment connected already to our internet, so he's helping us with that.
Mr. Winkeljohn: I like saving money, and we all like faster internet.
Mr. Aponte: Yes.

On MOTION by Mr. Valladares seconded by Mr. Aponte with all in favor, the Check Run Summary and Balance Sheet and Income Statement were approved.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Mr. Aponte: Item No, 8 is Supervisor's requests and audience comments.

and

Mr. Valladares: I have a new question, and I know everybody wants to get out of here but, discussing the issue with Mayra and Ben about the school and the time that arms are up. The last pickup time I believe they said 3:00 o'clock or 3:30?
Mr. Quesada: Jessica, is it at 3:30? Ms. Cabrera: Yes.

Mr. Valladares: And what we have now is that the arms are staying up until 5:30 or 6:00 o'clock.
Mr. Winkeljohn: Ok.
Mr. Cruz: Yes, I've seen that.
Mr. Winkeljohn: We can get directly to the bottom line on that. I didn't know that,  he didn't know that, so that's a simple staff item, so we'll fix that.
Mr. Valladares: Yes, but I was told that the Board had approved that when Sonia
Castro was on the Board according to your manager.
Mr. Winkeljohn: That's not current, that's nonsense. Mr. Aponte: Well, the post orders are there.
Mr. Winkeljohn: Yes, the post orders are correct.
(At this point several people were talking at one time, and no one conversation. could be heard)

Mr. Winkeljohn: So, we'll fix it. Mr. Valladares: Ok, thank you.
Mr. Aponte: Does anyone else have anything? Ms. Cabrera: I do, but I request to be last, please. Mr. Aponte: Ok, Mike, do you have anything?
Mr. Cruz: No, thank you. Mr. Aponte: Curtis?
Mr. Cooper: So, I've got a resident that was requesting a bicycle option again back
in the gym, so I figured I would bring it to everybody's attention and see if that's something where we can find room for a bicycle again.
Mr. Winkeljohn: A stationary I assume.
Mr. Cooper: Yes, a stationary bicycle, especially if people are having rehab type of things gives them an opportunity since the elliptical doesn't necessarily work.
Mr. Winkeljohn: I forget where we got them before.
Ms. Cabrera: We have two treadmills and two ellipticals right now.
Mr. Quesada: Right, we have two treadmills and two ellipticals, and so the request is to see if we can squeeze in a bike in there, or remove an elliptical and swap it out for a bike, is that what you said?

Mr. Cooper: Potentially.
Mr. Quesada: Ok, and just so you know, your ellipticals, and I get this report every month from the guy, you get salt crystals which happens from people sweating into the little cracks of the machine which you can't clean from the surface. That's why you have the maintenance contract for them to take care of things like that, so occasionally they're going to make noise but, the ellipticals work. Keep in mind we do have certain ADA requirements in there, so fitting another piece of equipment as it currently is constructed, is probably going to violate some of those guidelines, to have at least 4' of access for at least one piece of the same equipment. For example, two ellipticals, at least one of them needs to be accessible, and two treadmills, at least one of them needs to be accessible, so the point is, we'd have to swap something out.
Mr. Winkeljohn: Do we know how they're utilized?
Mr. Quesada: Again, I think the majority of the people that come to the gym use the weight equipment and the treadmills, the majority of them, the ellipticals get the least amount of use as far as the equipment goes in there. So, do you want us to come up with an estimate for a recumbent, or did they say they wanted a recumbent bicycle, that's the one with the back for it which is usually better for elderly people?
Mr. Cooper: Yes.
Mr. Quesada: Ok.
Mr. Aponte: Anything else Curtis?
Mr. Cooper: Then since we're talking about budgeting and the pool, different options for that, maybe looking into a pool solar heater, this way when the water is a little bit cooler like for the few months that is it's a little bit more bearable for those to attend, I'm just throwing that out there.
Mr. Aponte: Ok, Mike, do you have anything? Mr. Cruz: No.
Mr. Aponte:  I have nothing. Mr. Valladares: I have nothing. Mr. Aponte: Jessica?
Ms. Cabrera: Alright. First of all, I want to thank the Board for asking me to come back, for reaching out to me and making sure everything was ok. Curtis, I appreciate the

comments that you made at the beginning, I understand that you seem to feel like you're perfect, that's great. I appreciate that the rest of the Board has some compassion. I do have some requests that I would like to put in place if the chairman would allow me, the opportunity to present that because I do know that there was some issue with starting the meeting a little bit late last time. I was in the parking lot at maybe like 4:03 p.m. but it was requested that we start immediately, so because that courtesy could not be extended to me, I would like to request that the meetings start at 4:00 o'clock, no matter who is not here, just to keep everybody's time accounted for and respect of everybody's time because if the courtesy cannot be extended to another Board member when it's been extended to you then I think to be fair to everybody, that the meetings start at 4:00 o'clock whether you're here or not. So, Mr. Chairman if you agree with that, I would like to ask that be implemented.
Mr. Aponte: I mean, that's up to the Board, but I have no issues with that request.
Ms. Cabrera:	Ok, so how does everybody else feel about that, 4:00 o'clock the meeting starts with or without you.
Mr. Quesada: It would be 12:30 now.
Ms. Cabrera: Ok, yes, 12:30 every fourth Tuesday of the month.
Mr. Winkeljohn: You need the first three people at 12:30 to start the meeting. Ms. Cabrera: Yes, we start the meeting.
Mr. Valladares: The meeting should start as scheduled.
Ms. Cabrera: Right, that's it, if we have quorum, then the meeting should start, we shouldn't wait 20 minutes for anybody. The second thing that I would like to request is that I know that Ben and Mayra use a scheduling system, and a calendar system, then I have myself gotten an invitation to whenever there's events at the clubhouse, etc. I have been made aware that certain Board members are requesting for ride-a-longs weekly, I would like to request if the Chairman agrees, that these ride-a-longs be scheduled on a calendar invite that is sent to every Board member so that we are aware when our staff is out of the office, and so that we are also aware of how frequently they are being pulled out of the office for these ride-a-longs. So, if you are in agreement with that, or if the Board is in agreement with that, I would like to have an invitation done every single time that a Board member requests a ride-a-long so that we can either a) decide to go on that

ride-a-long with them, orb) no, that our staff is not available at that time because they're being pulled out of the office.
Mr. Valladares: How much scheduling ahead of time, so that an invitation can go
out?
Mr. Cochran: Multiple Board members wouldn't be able to go on the same ride-a­
long, it would be a Sunshine Law issue unless they were silent.
Ms. Cabrera: Ok, so then my point, I guess what my request is that I would like to have a calendar invite so that we are aware that our office staff is not available because they've been pulled out of the office to do something in the field, and how frequently this is taking place because I have come on several occasions where they're not here because they are on a ride-a-long, which is great, because we want to be active and involved and know what's going on in our District but, when it's happening all the time and it's a 2-hour span it may become a problem. So, I would like that to be a calendar invite where everybody is aware of when this is taking place.
Mr. Aponte: And then it avoids the Sunshine Law as well because we will know who is at the ride-a-long already.
Mr. Cochran: Yes.
Mr. Winkeljohn: Just don't reply to the information.
Mr. Aponte: Right, don't reply to the invite, you're just aware that person is going. Mr. Cochran: Yes, that's fine.
Mr. Cooper: I'd like to expand on that, just besides doing the ride-a-longs that it's incorporating in all meetings with management that Board members are not just showing up at the clubhouse while having set meetings because it seems like every time I'm here several of the Board members are here at the same time, and I don't come very often, and it just seems like there's other Board members are always here at the clubhouse, and that's not helping management complete their tasks that they need to do if they're constantly just having conversations with the Board members.
Mr. Winkeljohn: To me, that's parallel, any type of staff, Board member meeting, should be transparent, which I think is what both of you are asking for.
Ms. Cabrera: Right.

Mr. Winkeljohn: And in that transparency each of you understands how much of their time is being taken, I was going to bring that up if nobody did because I'm trying to manage these two wonderful people, and they don't like me very much because I can't keep you off of their backs, nothing personal individually but, you have to give them a little bit of room to do their jobs. I think that time-wise, and you're great people but, you use a lot of their time individually, and that's not normal by the way. Most Boards wait for the meetings or do things by email, you all are amazing, you show up, and you visit, and you chat, and whatever, so that point being, I like that idea that both of you brought up.  I think I can implement it as a staff rule or policy that they will schedule with you and it will be copied to all.
Ms. Cabrera: Yes.
Mr. Winkeljohn: Did that hit your point?
Ms. Cabrera: Absolutely, as long as we all receive an invitation. Mr. Aponte: Great, anyone else have anything?

NINTH ORDER OF BUSINESS	Adjournment
Mr. Aponte: Alright, item No. 9 is adjournment, do we have a motion?>

On MOTION by Mr. Valladares seconded by  Mr. Aponte the Meeting was adjourned.

lLJM ... 
Chairman / Vice Chairman