MINUTESOF MEETING SOUTH-DADE VENTURE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the South-Dade Venture Community Development District was held on Thursday, January 26, 2023, at 4:00 p.m. at the Waterstone Bay Clubhouse, 1355 Waterstone Way, Homestead, Florida 33033.

Present and constituting a quorum were:

Miguel Aponte Jessica Cabrera Mike Cruz
Victor Valladares Curtis Cooper

Also present was:

Scott Cochran Ben Quesada Paul Winkeljohn Mayra Padilla
Captain Yanko Rodriguez Raymond DeJohn
Scott Kennedy Captain Whipple Captain Owens Mike De Olivera
Councilman Larry Roth Councilwomen Erica Avila Kevin McIntyre
Joe Stevens Several Residents

FIRST ORDER OF BUSINESS

Chairman (by phone) Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Attorney District Manager
Governmental Management Services Governmental Management Services Homestead Police Department Homestead Police Department Homestead Police Department Homestead Police Department Homestead Police Department
Alton Madison City of Homestead City of Homestead Maverick Security Resident

Oath of Office for Supervisors Elected at the General Election - Seat #2 and Seat #3

(This item was addressed later in this meeting.

SECOND ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Cabrera called the meeting to order, and the Pledge of Allegiance was recited by all who attended the meeting.

Mr. Winkeljohn: accommodate our visitors.

believe we're going to take things out of order today to

Ms. Cabrera: Yes. Do we need to do the oath of office right now? Mr. Winkeljohn: No, we can do that after.
Ms. Cabrera: Ok.
Mr. Quesada: We'll have the law enforcement go first.
Ms. Cabrera: First and foremost, thank you all for taking the time to be here with us today. We wanted to give a few people recognition as we do every year, and I speak on behalf of the Board of Supervisors, as we look around the room we see a lot of people who we are very grateful to have in our community, and Waterstone is a very big moving puzzle, and each and every one of you are a piece of that puzzle, and it just wouldn't function, and it wouldn't be as successful as it is today without each and every one of you, so with that regard, I'd like to recognize Captain Whipple.
Mr. Winkeljohn: If you want to have him go up there and have his photo taken, with the Board, everybody but staff, we don't belong in the pictures.
Ms. Cabrera: (inaudible comment) So, as our Waterstone II Master Association sat here, and during the lighting ceremony they took a lot of time away from their family and friends to help us that night to put it all together. Along with management, and the Board of Supervisors, they were phenomenal in lending a hand. They were transporting people back and forth from the parking lot, whatever we needed they were there, even though they were with family, even though they were supposed to be enjoying their time they were really helpful during the event, so this is just a little token of the occasion.
Mr. Quesada: Anything else for the police? Ms. Cabrera: No.
Mr. Quesada: Are there any questions or concerns for Homestead PD?
Mr. Winkeljohn: Should we recess for like 15 minutes so the people that are here can have some food and refreshments, and then we can reconvene?

Ms. Cabrera: Yes, so we're going to take a brief recess. Mr. Quesada: So, we're reconvening the meeting now.
Ms. Cabrera: Ok, so I know we have Kevin here from Maverick who is on a time crunch, so can we skip to him right now?
Mr. Winkeljohn: Yes, go right to him.
Ms. Cabrera: Ok, so let's skip down to Item No. 5B.

FIFTH ORDER OF BUSINESS	Discussion of:
2023 Holiday Display
Security Company
Mr. McIntyre: How are you guys doing? Sorry, I have to rush through this today because I have a conflict but, Mayra and Ben asked me for some details to give you guys a breakdown, so if you go to the numbers there at the bottom, you'll see that it's broken down per month, just to show you that's the total number of visitors that came into your login track system. We're going to start tracking  these globally, and  just to give you an example from 01/21 to 01/22 which was the year previous to us, they gave about 269,811 visitors that were signed into the system, so we have a rough estimate of how many visitors we had. This year we did 434,142, and I explained to Ben I think it's going to be somewhere closer to about maybe 350,000 to 375,000 is going to be normally what we're going to have maybe but, we're going to track that for you throughout the rest of the year so we can know specifically. We're also going to be writing it down by gate, so right now we just break it down in total, or we can break it down by gate, and then we're going to talk to Kevin from DML to see if we can break it down by shift, so that way we can tell on the night shift, this is this, and then we can tell which shift is busier than the other ones, so that way we can quickly start to assess where you might be able to pull back here or there if that makes any sense. Are there any questions?
Mr. Valladares: Yes, I have a question. First of all, how do you come to those
numbers, like for example, do you also count the vehicles when they go through, like during school when the gate arms are up, and those cars go through, are you counting those vehicles?

Mr. McIntyre: No, it doesn't track those numbers. The login track system only tracks what goes into the actual data.
Mr. Valladares: In other words, if the guard just clicks it open and doesn't challenge the car, and the car goes through, that is also counted?
Mr. McIntyre: Yes, but that would be counted not as an entry, that would be counted as something different. When Kevin goes in from DML, it will show you a different number from the time the gate was opened to what was entered, and this number represents what we put on the tablet. So, when you pull up, and they  put in your name, it logs it in so all of these numbers are just based on what's been inputted.
Mr. Valladares: Alright, I appreciate it, thank you. Mr. McIntyre: You're welcome.
Mr. Cruz: I have a question. I know in the system  you check the guardhouses and we're still having issues where you're just talking with the gate, or the gate arms are in the up position, and it could be 10:00 o'clock at night, or it could be 9:00 o'clock in the morning but, the person is there and the arm is down, or if I'm coming in through my side it lets 2 or 3 cars in behind me.
Mr. McIntyre:  On your side?
Mr. Cruz: Yes, on my side at various times, and I think I had a conversation with the guard. It's not a sporadic thing, it's kind of a consistent thing, so it doesn't matter if it's gate 3, or gate 1, or gate 2. I'm seeing it more, and that's why I had to go and speak to him, how can we get this fixed, but now it doesn't matter who you put there, it's consistent.
Mr. McIntyre: Well, I can't answer that because all I can tell you is when I talked to Ben and Mayra what we heard is, the daytime guys were good, the afternoon guys were good, and then there were some issues on a nightshift, or some issues at night on this gate, so I haven't gotten a total tally of everyone, it's just kind of popping the gate open but, what I can tell you is this, the gate should only be opened for two reasons. One, if they're taking their lunch break or they're going to the restroom, and  then if  there's a gate hit, but the gate hits have cut down so much that should be minor,  so that's the only times the gate should be open. So, we have the  live 24/7 chat  that Mayra and Ben are on, and we're all on, so if the guard is going to use the bathroom,

they usually post it. So, what I would do in that scenario, I know, and I told you guys before, I don't mind, just bother me or send me a text, and then I can verify it for you, like is it that they're on a lunch break, or is it that they're going to the bathroom but that's the only time. Other than that, it shouldn't be that way. Now, as far as the personnel goes, especially at gate 3, I'll go and see them but just in 2 weeks I think we changed out about 3 people because that's a problem, we had Larry that monitors the camera system, and so when he watches the video played back or Danny passes by and catches the guard not doing something they're supposed to do, then we replace them. Now, the comment about the labor pool, it's kind of factual, and we've had this conversation before, unfortunately, what's happening is, as with the way the labor pool is now and where the prices are at, the good people tend to leave for the higher paying jobs, and you're kind of stuck with whoever you can find, and that's kind of what it's been but, like I said the feedback that I've gotten up until right now has been that gate 1 has gotten a lot better, and I don't know if you've guys have seen that.
Mr. Cruz: I did see improvement at guardhouse 1, and as I was coming in some electric cars go right by me, and I watched just to see if he was going to stop to get an ID and then the arm went up.
Mr. McIntyre: Ok, I'll take a look.
Mr. Cruz: What bothers me is that we're the face of the community, and I'm not going to call you every time that gate is open, but it's a comment that residents make, hey this gate is open, and I can't even argue with them because it's true. My reason for calling, I guess it was your boss, that following day was that I couldn't even argue with the resident because when I came in both arms were open, and that guard was reading a book. (inaudible comment)
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Cooper: It just seems like it's always something that's going on, and then the more money we spend, and it seems like you're doing stuff, it doesn't fix everything.
Mr. McIntyre: Well, we haven't changed anything financially.
Mr. Cooper: I guess the question I have here would be like if the visitors  come in, like on 51 and 52, so it's consistent and I know there's a time limit, and we had an

issue with the IPads, or whatever. (inaudible comment) We had issues with that system with the arm, right Ben?
Mr. Quesada: I couldn't tell you in 5 months, I mean I do see fluctuation on 1, 2, or at about 5 months there.
Ms. Cabrera: Did we have the IPads out for that long?
Mr. Quesada: No, I don't think so, I know we had some issues, and didn't we replace 1 or 2 of them, and then we ordered 3 more, so we swapped out 1 or 2 of them.
Ms. Cabrera: But it did take a while for them to come back.
Mr. Quesada: Yes, and then it took a while for the order of 3 to come in like 2 or 3 months to get that done.
Mr. McIntyre: Well, now we have the old ones, and the new ones, so what happened is the old ones are just backup, I mean when we saw Kevin from DML what he explained was those tablets are a few years ago, and so he said that obviously when you charge something consistently then you end up killing the battery on the inside. So, what was happening to those tablets was, they burn out fast while you use them, and then they were taking 8 hours just to charge them. So, as soon as he brought the new ones, it's been better from what I've seen.
Mr. Valladares: And we discussed it in November and I still see it from time to time. I understand that guards are entitled to a lunch break and since your company pays them the 8 hours, but we need to have them use a little bit of common sense, don't take your lunch hour break at rush hour traffic when all the cars are coming in.
Mr. McIntyre: And I haven't seen that lately, but that's what I'm saying if you see something, and what I'm trying to explain to you guys is, like I said we have the chat where we communicate. So, what happens is, most of the guards now have been posting their lunch breaks closer to 7:00 o'clock, 8:00 o'clock, in that range so what I'm telling you is if you see something other than that, I know you don't want to reach out but, for instance, that January 7th date that you mentioned, I already knew about it, so if now you find out that I can look into it and tell you, ok Mayra, this is what happened  here.
Mr. Cooper: Detaining more of our residents at guardhouse 1?
Ms. Padilla: Curtis, I can't remember what you said, but we'll look into it.

Mr. Quesada: Yes, we'll look into it.
Ms. Padilla: I remember you talked to me about it but, I can't remember specifically that time what happened honestly.
Mr. Quesada: We'll get with you offline on that Kevin.
Mr. McIntyre: Sure, that's no problem, and that's the problem they're just letting everybody else in.
Mr. Cooper: It's just like a resident left and he took his jeep and he didn't have a sticker on there because he took it off, and he didn't have his ID with him, and so I get a phone call saying, hey the guard is not letting me in at all, it's not like he's just detaining him for a little bit like they won't let him in the community at all. So, that's obviously a huge concern.
Mr. McIntyre: And that's what I'm saying, that's normal, so it's just  something that we have to look into and find out what it is, and then get back to you guys with an answer. That's the thing, it's easy for us to find out who it was and all of that but, we haven't, so we'll check it out and see.
Ms. Padilla: Ok.
Ms. Cabrera: I haven't seen much of a change at all, I've given up, I want to say that a month ago it was midnight, and I was sitting in my car in front of guardhouse 2 at the school, and I sat there for 45 minutes, approximately 1 hour, I got home about 1:30 in the morning, and I watched the guard for an hour, and cars were coming through. So, at this point I just don't know, I don't know what other excuse you're going to give us about the guards taking their breaks, or just letting several people in at the same time, not checking IDs, having the arms open when they don't need to be open, I've given up on asking them. I mean, she can tell you, hey do you know there's something going on in guardhouse 2, hey do you know there's something going on in guardhouse 1, do you know that guardhouse 3 is down, so I've given up on it because it's just like he said, it's very consistent that they are doing this, and you say you made changes in guardhouse 3, I don't go through there often at all so I couldn't really say but, I drive through 1 and 2 all the time, and I see it all the time. I mean, constantly I see it, and I just don't know what corrective measures you can take anymore, I don't know. So, I mean I think all of us are pretty aware that this is something that is constantly happening because at all

hours of the day, we can drive through and see that this is happening, I mean I see it all the time, and at this point, there are days where I'm like, do you know what's going  on at guardhouse 2, do you know what's going on at guardhouse 1, their lights are off, he's sitting in there but the bars are open, I have no idea, but I know sometimes that we have technical issues, maybe the system is down or the internet, or maybe the tablets aren't working or whatever the case may be, but most of the time it's not. So, I  just  don't have any more excuses for anybody, I don't know at this point.
Mr. Valladares: We're all out of excuses.
Ms. Cabrera: Yes, and I get it letting you know, but we're not doing micromanagement, it isn't our job to do that. So, we can only go over the same thing so many times, and we can talk about it until we're blue in the face, and then we've talked about an increase which we know was necessary, however, we're increasing these guards who are still not doing their job.
Mr. McIntyre: Well again, I've said this a few times because I do tell  you when we have conversations, and then I come to the meeting, you guys hit me with a whole different conversation, and nothing specific, I'm just saying in general. Like, my conversation with Ben didn't allude to anything of what we're talking about right now in that specific way but, let me just make this clear, what we've talked about is giving an increase to the people who deserve it. Now, the problem is listening to this  conversation it sounds like none of them deserve it but, I'm hearing that some of them do, so the problem is that if we're getting the feedback and we're having a conversation let's say, and we're saying  that Larry is a good one, Laura is a good one or whoever,  the good ones mean that they're doing their job, and so that's who we want to give the increase to. Now, the increase allows us to then get rid of the ones that are not doing their jobs and offer the pay to the ones that are willing to do the job for the right price.  I'll give you an example, my understanding was gate 1 in the morning is doing a good job, that's the feedback that I've gotten. Now listening to you guys it sounds like that might not be accurate.
Ms. Cabrera: No, she's about the only one that doesn't do that. Mr. Valladares: Right, she's good.
Mr. McIntyre: So, the older gentleman that looks exactly like Tommy.

Ms. Cabrera: He's the one with the goatee?
Mr. McIntyre: He's the only African American older gentleman that works in the morning.
Ms. Cabrera: I couldn't speak about his performance because I really don't know
him.
Mr. Quesada: So, it seems like the third shift is the one we're hearing the most
because with the first shift, I don't think we're having those issues.
Mr. McIntyre: That's Luis Morales, between 8 and 11? Ms. Cabrera: Guardhouse 3.
Mr. Quesada: So, second shift. Mr. McIntyre: Ok, second shift. Mr. Cruz: (inaudible comment)
Mr. McIntyre: So, over this last 2 week period, what gate?
Mr. Cruz: I'm talking about from December, all the way to about maybe a week ago, sometimes it would be up, and sometimes it would be down but again,  it's sporadic, and it's only when I come in, but I hear from other residents too.
Mr. McIntyre: And again, I don't want to confuse anybody, I don't want to stand here and try to give you guys any excuses whatsoever. Any time we have a conversation and you bring something to our attention, I'm just going to tell you the truth, now here's what I'm saying, the problem for me has always been we look at the numbers that the guys are entering into the system, we see that last year they did, not us but the previous company before us, did 290 some, we did 400 and something. So, the supervisor looks at the cameras, and when we catch somebody, we replace them, that's why you see them changed out. We're having a conversation now that we're saying that the majority of these guys are not doing their job, but then like I'm telling  you, what I'm hearing is, well this guy is good, that guy is great, and this guy is good, so it's hard for me to gauge where we're really at, you know what I'm saying, and I'm just being honest with you, but again, I think the reality is we want to avoid the people that we feel like they're doing a good job, and I would like it to be a consensus so I don't know if that's just that we have to sit down, or we need to go and pull the videos and now we can show, ok look, here's video showing that this guy is doing this. So, I don't

know what we have to do to get that consensus on who is actually doing good, and what specific shift they are on because like I said Luis Morales has worked here forever and he's a night shift guy. So, the goal is to reward those guys who are doing their jobs, remove the ones that aren't, and then offer the pay that's really where everything is at. Now, to be honest with you, the guys who are making $12 an hour based on the current bill rate, and if you look at the current market I think now the dollars are somewhere around $13, so what's happening is, if we have a good person that we hold on to, you're doing a good job, they're obviously looking at the prices and they're going to go work for something else. Then unfortunately, what you've experienced, is  we've  been getting the younger crowd, so we get like the young lady that comes in, she starts off doing the job good for the first 3 hours, and then when you turn your back, she's already popping the gate, and we have to get rid of her, then we hire somebody else. So, it's just a labor pool unfortunately, you know what I'm saying that's what it is, and that's just the facts.
Mr. Valladares: I want to clarify something because I think I probably misunderstood you, or didn't quite hear it, you were saying something to the effect that you discussed with Mayra and Ben certain things but, then when you come here to a meeting you're being approached with different situations.
Mr. McIntyre: Yes, a different perspective.
Mr. Valladares: So, let me clarify that, you talk to them on a daily basis, when you come over here to address the Board, the Board has the right to question and bring up to you different things that are not necessarily in the every day of our work, we're not coming every day to Mayra because they have other things to do than just try to micromanage your company, that's not our job either. When you come here, we welcome you but, if we have any questions, if we have any things that we need to clarify, you're going to hear it from us, at least you're going to hear it from me.
Mr. McIntyre: And I don't have a problem with that, there's  no point when I'm here that I have a problem with what you're telling me, I'm just answering you that unfortunately what you're telling me is kind of like it's a difference because what I'm telling you is, if I have a conversation with Ben, and he tells me Laura is doing a phenomenal job, but then you tell me, hey they're just letting everybody in, that's obviously a difference.

Mr. Valladares: What you're hearing at least from me, and I think the same thing from the members of the Board, is that we are seeing things when we come in and out, we live here, we have to come through those gates. Myself, I very seldom go to gate 3 unless I'm going to visit somebody, but on my way home, to and from, I use gate 1 or 2, so maybe I go out 4 or 5 times a day, and I'm seeing different movement in the gate, and one of the things that I have picked up on that I'm more aware of is the gates being up around rush hour traffic, and guards taking their break near rush hour traffic, especially when they're new, it's a constant thing.
Mr. Winkeljohn: So, you have the list and you know what to do?
Mr. McIntyre: Yes, I'm hearing the information, and like I said I'll go back and  look at it, and I'll follow up with the complaints you guys just told me about, the January 7th date, and I'll get back to you.
Ms. Cabrera: Alright, and I'm going to make it a point to start time stamping
pictures and sending them, I mean unfortunately I'm going to have to do that.
Mr. McIntyre: Well, you don't have to go that far, I mean if you guys are willing  to, we can add you to the chat, we have a 24/7 chat so that way you guys can see.
Mr. Quesada: I highly recommend you do this unless you want to look for something specific because it's in real-time, 24 hours.
Mr. McIntyre: Yes, so we have a live 24/7 chat so you can see and we can add you in, just like we have everybody in here, and whenever the guards are charging, they show that the tablet is charged, and whenever they take a break, they put that they're taking a break. So, they update the information, they take a picture to show that they're on duty so that we know that they're in uniform, that's how we know who's there. When Miami-Dade Fire Rescue came on the property they posted it, so my suggestion would be to allow us to add at least one of you in there, and that way you can look.
Mr. Winkeljohn: I'm going to advise that the Board stay out of that because of many reasons, so we can't do that but, staff is your connection, and if you get something send it to one of us and we'll keep the right chain of command.
Ms. Padilla: Right, so I just want to say something about the chat, so sometimes when, like he says, I wake up and I have 1,500 messages, so Kevin it's a lot, and it's a 24-hour chat so if you guys come to me and say, hey Mayra this and this, Kevin,

January 26, 2023	South-Dade Venture CDD

sometimes I don't have the time because I have other work to do to say, hey let me go check on the chat.
Mr. Winkeljohn: The chat has limited capabilities and it's a tool.
Mr. McIntyre: The entire idea of the chat so you can know is, it's for  transparency. What I mean by that is, if the guard takes their lunch break and  they  post, I'm taking my lunch break, and Victor comes in and says, hey, I saw the gate up at 4:00, it just gives you the opportunity to look for it. Now, if you don't want to, you  can still reach out to me and I'll look for it for you, but what I'm saying is, we created it as a transparent communication tool. We don't want to be accused of hiding something from you, so what I'm saying is, that's why we have Mayra and Ben, that's why we have them on the chat, so if there's something that they see they don't have to come to me and say, Kevin, tell me what happened here, they are able to see it for themselves. So, that's what I mean but, what I'm saying is, it's kind of hard for me to imagine the guard doing this unless they're doing it wrong.  If every time that Mike happens to  be coming in and the gates just happen to be up, that either means they're taking their lunch break at that time every day, which would make sense, because we schedule their lunch break, or they're doing something. The only way we're going to be able to verify that is through the chat, we'd be able to quickly roll back, and see, oh yes now I see what happened, hey Mike they took their lunch break at 8:00 o'clock every time, but what I'm saying is, I don't know that Mike was seeing the gate up every day, do you understand what I'm saying? So, it's not that I don't want you guys to police the guys but, what I'm saying is, I can't answer your questions, for instance, if you would have reached out to me, not you directly but you get my point, if you would have told me what happened on January 7th, I would be able to quickly go back, find out who you talked to and then give you an answer.
Mr. Valladares: Another question, did you receive an alert anywhere between
12:00 and 12:30 from the cameras on the easement along the Turnpike?
Mr. McIntyre: Are you talking about this morning? Mr. Valladares: Yesterday.
Mr. Quesada: In the afternoon Victor? Mr. Valladares: Yes.

Ms. Padilla: We looked for it, yes.
Mr. Quesada: We looked for it and the alert itself did not pop up, we've talked to DML about it, there's an issue there with the second camera.
Mr. McIntyre: And just to be clear, we've assigned Luis that has worked here, he's the night shift guy, so he's the one that monitors that easement camera all the time, and he's excellent with sharing, as I am, he's quick to share information with us. So, I'm just letting you know that he was a handpicked guy that was here for years, and he knows what he's doing, so that way you know, it's not like we have some random newbie watching that.
Mr. Valladares: No, and yesterday it was clarified, that's easy through the camera, I was going to say, that was a completely uncommon situation, if you didn't see that alert on your screen, then we'd have to go back if there's problems.
Mr. Quesada: We have two cameras there, one of them is down, but the other one is working, so the one that focuses on the canal gate, like the canal easement, is working, the one that's further back is not. So, that's something we have to follow up with DML on but they were notified.
Mr. Valladares: Alright, thank you.
Ms. Cabrera: Thank you, we appreciate it. Mr. Quesada: Thank you, Kevin.
Mr. McIntyre: Thank you.

FIRST ORDER OF BUSINESS	Oath	of	Office	for	Supervisors
Elected at the General Election Seat #2 and Seat #3 (Cont.)
Mr. Winkeljohn: We're ready to go back to the beginning of the agenda. Obviously, Miguel isn't here in person to do his oath but, we can do Mike's, so Mike at this time I need to administer a new oath for your new time on the Board, so I'll say "I", you state your name for the record, and at the end of the oath you would say, "I do" if you agree with the statement, so "I".
Mr. Cruz: Michael Cruz.
Mr. Winkeljohn: A resident of the State of Florida and citizen of the United States of America, being a Supervisor of the South-Dade Venture Community Development

District and recipient of public funds on behalf of the District, do hereby solemnly swear or affirm that I will support the Constitution of the United States and of the State of Florida, and will faithfully, honestly, and impartially discharge the duties devolving upon me in the office of Supervisor of the South-Dade Venture Community Development District, Miami-Dade County, Florida.
Mr. Cruz: I do.
Mr. Winkeljohn: And do you have one of these? Mr. Cruz: Yes, it's already done.
Mr. Winkeljohn: Ok, so that's now in the record, we'll notarize it and make it a file for the District, thank you very much. We can proceed now with item No. 3.

THIRD ORDER OF BUSINESS	Organizational Matters
Consideration of #2023-02 Canvassing and Certifying the Results of General Election
Ms. Cabrera: Ok, so resolution #2023-02 canvassing and certifying the results of the general election, we just need a motion for that.
Mr. Winkeljohn: Yes.

On MOTION by Mr. Cruz seconded by Mr. Valladares with all in favor, Resolution #2023-02 canvassing and certifying the results of the General Election was approved.

Consideration of Resolution #2023-03 Electing Officers
Mr. Winkeljohn: And any time you have the appointment or elections you reconfirm your officers, if you want to make a change you can announce the change,  but a "so moved" to retain as is, is a perfect motion to do exactly that.
Ms. Cabrera: Ok, so I just need a motion for that to keep it the same.

On MOTION by Mr. Cruz seconded by Mr. Valladares with all in favor, Resolution #2023-03 electing officers, keeping the existing slate of officers as stated on the record was approved.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the
October 27, 2022 and November
17, 2022 Meetings
Mr. Winkeljohn: One note about the minutes, on the next item, there were some corrections that I received, we have the email that was circulated from the attorney's side, so there are no other corrections, and they can be approved at this time with those corrections.
Ms. Cabrera: So, we need a motion to approve the minutes for October and November.

On MOTION by Mr. Cooper seconded by Mr. Valladares with all in favor, the Minutes of the October 27, 2022 and November 17, 2022 Meetings with the submitted changes were approved.

FIFTH ORDER OF BUSINESS	Discussion of:
2023 Holiday Display
Security Company
Ms. Cabrera:	Then we can move on to item No. 5, discussion of the holiday display.
Mr. Quesada: Well, we were just going to do, actually it's more about the lighting
ceremony, just a recap of that and Mayra do you have the recap?
Ms.  Padilla:	Yes.	So, the  Board  gave  us the  direction  of a  not  to  exceed
$16,000,  and  our expenses  came  out to roughly  $13,000,  and  we got  sponsored of
$9,545, so our expenses were a little more than $4,000.
Mr. Quesada: So, thank you to our sponsors.
Ms. Padilla: Yes, thank you to the City of Homestead, BrightView, so they all partnered with us to make this possible.
Ms. Cabrera: Perfect, thank you. Anything else you want to add? Ms. Padilla: No.
Mr. Cooper: I also want to express on the table, I know we just had the holiday season and everybody has their fresh minds going as far as what worked and what didn't work, it's like Groundhog Day every single year with some things, and we spent a

lot of money on these displays, and I know there's no perfect display but, there's a lot of concerns I still have about the company that we're utilizing. I think it was better with aspects of years prior but, one of the things that I didn't care for in the display was the banner that was included in the back that was upside down the entire holiday season. You know when you're spending thousands of dollars, or when you're  spending  a couple of hundreds I can see past that maybe, but we're having thousands of dollars­ worth of displays, just that type of service that we're getting for what we're paying either with this company or some other company, I mean we have this for maybe two months, so out of 365 days we've got two months and we've got the District dark after the lights leave, so I wanted to bring this up to see what your thoughts on this are because I know back when we had the hurricane, we reduced the lighting around that time because we weren't sure whether or not we were going to recoup funds from FEMA, our fiduciary responsibility was to lower what we could lower, and obviously holiday lighting was one of those things that seemed like a good idea. So, moving forward I'd  like to entertain what it would look like for us to actually uplight our community, utilize some of those funds since we're talking about doing other displays, or right now with little contrast to see if we can maybe utilize some funds and up light our community, so we have lighting and it's more secure throughout the year, and then eventually bring our lighting display back up to where it was after we transition certain areas with a more brighter vibrant community. (inaudible comment) So, as residents are going on their runs or walks like we had I think 11 lights out on the last report, and I think it brightens up everything and also in conjunction with another holiday company that may give us better service and attention to us, so that was my thought process, and seeing what you guys all think  as we move forward because it's going to come around again upon us, and we're going to be talking about our displays in August,  so I just wanted to kind of see where everybody is at and what we can do.
Ms. Cabrera: I know that we bid on the light company, and I know that we were
in communication with one company that I think you recommended, Miami Christmas Lights, and I think we got a bid, and they were much more expensive than COi, and the other company would be Light It Up, which was the contractorfrom COi, so I don't know

if we want to keep looking. I agree that there were several flaws with the lighting  and the banner being upside down, was that reported?
Mr. Quesada: Yes.
Ms. Cabrera: I assume it was reported, and what was the reason they couldn't come out and turn it around?
Mr. Quesada:	I was told several times that they were going to send a bucket
truck and one time they had trouble locating it and I wasn't here.
Ms. Cabrera: Ok.
Mr. Cooper: The banners got up late this year, there were a lot of things that didn't move.
Ms. Cabrera: So, I think we're coming up on the new year that we kind of need  to reach out to them, and we have a list of the things that went wrong, we need to have them, first of all, have better communication because I know there were some issues with the lack of communication between us and them.
Mr. Quesada: So, what happened this year is they were late to install  the banners like Curtis said, and again, we were fine with the lighting ceremony portion but, there were maintenance drives that started later than usual so there were very minor things that we noticed in other areas, and they started roughly 10 days later than they normally do on the maintenance drives. So, those are the two biggest hiccups that we had, there were other things that worked out well where we listened to them on their recommendations on moving some of the towers and the snowmen, relocation of the tree.
Ms. Cabrera: Right, and I recall a couple of times that we had to reach out to
them because there were lights out and they would say we're sending someone over and they wouldn't show up and the next day there were some other lights out.
Mr. Quesada: So again, this was early on and that was in that period where they
just kept telling us they were going to start the maintenance drives and they kept getting pushed back.
Ms.  Cabrera:	So,  we  need  to  kind  of  put them  on notice  and  tell  them we
definitely need to improve on the service this year because we are paying a pretty penny for  the displays.   As far  as the uplighting  around  the community,  I mean, it's a

great idea, it sounds like a very hefty one, I don't know what it would cost us but, we can find out. Me personally, I'm good with the idea of more lighting, and there are a lot of lights out. I don't know if like the canopies of the trees, are we making sure that they  are trimmed back and that the light posts are not in the way.
Mr. Q· uesada:   Yes, we time our trimming  always  for the holidays,  it's only the palms that we do put strings on, and we were talking about this outside with BrightView, they even do the area where we had the lighting ceremony, and when they do that we identify areas where there are streetlights and they lift it up because you have some very mature ficus trees so those are tricky to navigate around.
Ms. Cabrera: Right, because I know that there is one that I think is completely obscured by the tree and I don't think that we can trim it back enough.
Mr. Quesada : Yes, one or two of them are really tricky to get around, you don't
want to make it lopsided either, the tree.
Ms. Cabrera: Exactly.
Mr. Cruz: I like that idea, so I agree.
Ms. Cabrera: Well, I mean we can entertain it.
Mr. Winkeljohn: I've done it in another community, and they have a fixture that has been very successful, and you can change the colors, so instead of wrapping some trees you could have permanent lighting, like Curtis said, permanent lighting on them all through the holiday themes and I think it's a better investment.
Mr. Quesada: So, we'll meet with people to look at the uplighting with that color changing.
Mr. Winkeljohn: And I've tested the fixture out and I'm very happy with it. Ms. Cabrera: Ok.
Mr. Quesada: So, we'll set up a preliminary meeting with them, and maybe once we have something in writing from them bring it to the Board and then you guys can tell us how much of the apple you want to bite off.
Ms. Cabrera: Yes.
Mr. Winkeljohn: And technology, the way it's moving and the quality of the  fixtures is a moving target, so you could probably get a few a year type program and never over-invest in one technology, and that way when the new stuff comes out you're

not having to replace everything, you're just replacing the oldest fixtures and that's good purchase strategy.
Ms. Cabrera: Ok. Anything else for the holiday display, or no more discussion. Mr. Cooper: No.
Ms. Cabrera: Victor?
Mr. Valladares: No, I'm good.
Ms. Cabrera: Ok, so we'll move on to item B, security company. Mr. Winkeljohn: We already covered that.
Mr. Valladares: I have something. Ms. Cabrera: Ok, Victor.
Mr. Valladares: We talked about the fact that the contract is coming up for renewal and whether or not we should put it out to bid.
Ms. Cabrera: How does everybody feel about it? I don't know that we can afford another security company because we looked at the numbers and we know that they are very expensive. I think Maverick was probably the cheapest one, so I don't know about it, I mean we can definitely look at bids, I think we should because clearly, every meeting we kind of have the same discussion, the same concerns and I don't know that they're really addressed.
Mr. Valladares: I'm not trying to get rid of them but, maybe that's what  it may take to motivate them a little bit more than just coming in and hearing a lot of excuses.
Mr. Winkeljohn: Or it could have a negative effect so you have to think about
that.
Ms. Cabrera:  I would like to see DML put together some kind of a plan where we
can do like a high-tech system of automation and maybe phase it in, and I'm glad that he's doing the numbers if he can break that down by shift that would be great so that we know when the traffic is less and at which guardhouse so that we can analyze those numbers and see maybe phasing in some kind of an automated system. I went to a community not too long ago, Lakes by the Bay, I went there not too long ago, and they have a fully automated system that they implemented and it started with Envera, and now it's Kevin from DML who has kind of come in and set up his own thing, and I was able to see it in action, and it works.  It's a big monster, and it's a big project, and I think

that the transition would be a little difficult at first, and I personally like that there's someone there but, if it's being effective then it is what it is. I mean bidding out we can do that but, I don't know that we can spend anymore on this and every year it's just going up. So, I would like to entertain the idea of Kevin possibly putting some kind of plan together where there's like an automated element to it, and he can come here and he can maybe present to us how it would function, how it would work, and maybe we can phase it into one of our guardhouses for some time and see how it works, see if it will work, and also bid. I don't believe that we can get rid of the security company altogether. I think we need guards, and I think that maybe during the time that we have the automated system running we can have a guard that is roving, so that if there's an issue at a guardhouse with this automated system they can be there right away. That is something that is recorded, and if we can't do that then, me personally, I don't know that the automated system would work here.
Mr. Winkeljohn: Can I just make a few comments? Ms. Cabrera: Yes.
Mr. Winkeljohn: It's definitely a great idea to approach it like  that.  I  would caution, I know we're in the weeds with this contractor but, I just want to point out from an outside perspective that we've had several contractors over the years, two or three, and the learning curve is long here. It's times 3 gates, it's times our complicated entry procedures which most of them are not used to, and the element that seems to trigger the failure of a company here is not just cost, is their inability to work with us, and to represent an exchange, and you have that. So, there's inherent risks in those types of changes because you're restarting a learning curve, you're restarting the unknowns.  So, you have a couple of known things that are very positive, you have a great price, we determined that clearly, so all your bidding is a management relationship not price because you're only going to go up. So, if you bring in a hybrid experiment to practice and learn about automation, and you have another moving target you're going to double your problems and you're not going to learn because you have two moving targets. You have a moving staff picture, and a moving automation picture that's brand new, so I think if you're going to test that you really have a steady stay and have to live with what you have because you do have two good components, a price and management

relationship. Effectiveness and ability to correct, those take time because remember these guards no matter who the company is, and I have them all over the state, the bottom shift or the one shift is a revolving door everywhere, and it's the lowest level person that they could find, unfortunately, and it's hard. So, a change in the name won't really improve that, that's a market reality but, the automation, if you want to really know how it works and experiment, that you need a really strong partnership because they're going to have to be totally engaged in that, and he knows that we're leaning that way so you're not going to surprise him. So, that's just my observation having done this business for way too long.
Mr. Cochran: Yes, I think we discussed this a little bit before when we were floating the idea for some kind of automatic system but, then the District initially implemented the soft gate system with the guardhouses there, it went to the city and the city basically agreed to allow us to do that but, the items that were in that agreement were a staffed security guard 24/7 so I think it's something that we probably need to see if we need to go back to the city and say, hey we're thinking about shifting to a hybrid system or something like that, and make sure that the city would be ok with it just because that was kind of part of the conditions that you gave them.
Mr. Winkeljohn: Thanks for bringing that up, and I'm comfortable that so many things have changed since that initial step, there's no gate, putting a gate in now with the market and the economy and the technology it all moved significantly where if we can assure that at every step there would be a fail-safe entry option no matter what, and a delay option so that after a certain amount of time the arm comes up no matter what, and that's livable probably. So, thanks Scott for that, and I agree that we could test the waters right away with the city and make sure that they're not going to object.
Mr. Cochran: And I can look back to the specific document because we adopted a resolution, and I don't remember exactly how it was phrased but, there was like a memorandum of understanding or something like that between the District and the city that had that as one of the items that was the basis of them giving us the green light to do it.
Mr. Winkeljohn:   Exactly,  and there's  a lot of stuff in there that they  never even
wanted after that initial hurdle of starting, one of them was that they were really  worried

about the garbage trucks coming in, so that would be the kind of thing that would pop up in our face, that the automation system needs to recognize certain types of vehicles immediately and override it.
Ms. Cabrera: That's why I would like for Kevin to put together a plan and present it to us as to how it would work for emergency service vehicles and stuff like that.
Mr. Quesada: From my recollection, because I know we looked at two proposals the last time this came up, we looked at upgrading our servers, which was done, and adding that feature which kind of coincided with having the servers in place. So, the good news is your biggest expense to make something like that happen has already been paid for.
Mr. Winkeljohn: And you needed it whichever way you went.
Mr. Quesada: Correct, we needed it whichever way we went, so the point being is, and I'm sure the numbers have changed and he has to come up with something, and come up with a formal plan and come back to you guys but, it's something you could absorb with your current budget, and the current operating and maintenance if we go that route, and like you said there's no rush to reduce security, we can slowly roll something like that out and test it out while we have 24/7 support and ease into it if necessary.
Mr. Cooper: So, I  had the privilege  of being on this Board  since 2008  when we
had the inception of these wonderful guardhouses that have been awesome, and also frustrating at times to say the least. I've been through changes with companies, it started out that everybody is doing good, and all of sudden it's not, and then we need to explore another company, and then we keep going through the same transition. I can say one thing about the company we have now versus who we had previously, I like the transparency that I've seen from Kevin. In fact, I think Mayra's probably not with the whole What's-App Chat, but at least that is the first time, and I know technology has come a long way but, at least that's the first time where I think we've had that ability and I know the Board not being on that, we don't get a chance to see it as much as they do to appreciate it but, I think with all the costs going up I think if we do explore another company I think we're going to have the same thing, it may be good for a little bit but, over  time it's going to decrease  and then the costs are going to continue going  up and

we're going to be back in the same boat. So, I think doing a mixture of a hybrid, I think we set the groundwork for that to happen, where it's a hybrid where we have an opportunity to maybe reduce the overall guard exposure to the community because people are people and they tend to do the least amount of work at times, and it's frustrating because you're paying them to do a job and as we've seen with any type contract that we had from holiday lighting, so you may have noticed that people are a part of it and even though it's great to have that personal touch because you all enjoy  the community and communicate with one another, I think that's something that we probably need to obviously explore which sounds like we may be entering into which I'm excited about because I think transferring from one company to another, and all the training wheels that come alongside of that, I think we  need to deal with it in the end.  So, I think it's a great opportunity for us to explore the hybrid, and hopefully, reduce costs on the guard end, and then maybe if we're having so many guards, maybe putting more money into the guards that are here and retain who we have that's good. The other segment I wanted to add to Kevin is that this is the first time I've seen that when there's been an issue addressed, they seemed to handle it pretty  quickly,  and that guard is no longer with us, whereas I think in the past the security company was not doing that and we just kept getting frustration buildup upon buildup and then not changing them. I know it's not perfect but, I do like what I've seen so far from the company despite the hiccups that we've got going on.
Ms. Cabrera: Yes.
Mr. Quesada: So, we'll come back to you with a plan from DML.
Ms. Cabrera: Ok, and I think I have a recommendation for a security company that I shared with you guys, so if we still want a bid, you can reach out to them, I know that they do a lot of properties in the Brickell area. I don't remember the name of them now but, I think I shared it with you, and if not, I'll go back and I'll look at it and I'll send it to you, but we can ask for a bid if we still want to do that which I think we should.
Mr. Quesada: Ok. Miguel, do you have anything you want to chime in on the security situation?
Mr. Aponte:   Thank you.   We know the writing is on the wall, automation is going
to be the wave of the future and beat the cost where it's affordable in Waterstone and at

the same time, keep the safety of the community. As far as switching companies, I would entertain it, as Curtis mentioned we've done this on many occasions, they're great for a little while and then they go south fairly quickly. At one point or another, we thought well maybe it's the supervision but, it's not the supervision, it's the entry-level that they're hiring at which we're approving. So, either we pay a fair cost of  what's  really a quality guard and expense that back from the residents, or we entertain the actual automation and then keep the cost possibly at the same, but I also don't want the residents to think that the fact that it's going to drop just because we're going to automation. There is a cost for automation, and then there's also going to be a cost for supervision of those gates, so you're going to need them regardless. So, that's just my take on it but, I would not be for shopping for security companies if we're going to entertain automation, I mean we should start with one, and then if that doesn't work, then at least we can go and shop for a different guard company, or whatever we want to call it, once the system is in place and we've tested it.
Ms. Cabrera: Is there any other discussion on the security company?  No, so  then you have direction.
Mr. Winkeljohn: Yes ma'am, thank you.
Ms. Cabrera: Do you want to go over your notes now?
Mr. Quesada :	I mean, if you want, we can go to that when we get to staff reports.
Ms. Cabrera: Ok.

SIXTH ORDER OF BUSINESS	Staff Reports
Ms. Cabrera: The next item is staff reports, attorney, do we have anything form from the attorney?

Attorney
Mr. Cochran: Nothing specific to report. I had talked with Ben about the people who attended the meeting before with the some of the drainage issues. So, I'm going to be working with staff to finish up that in time for when you have the drainage stuff going

on in the spring. Other than that, I don't have anything else specific for the Board right now.
Ms. Cabrera: Ok, thank you.

her?

Engineer
Ms. Cabrera: Engineer report?
Mr. Quesada: I know Councilwomen Avila is here, do you want to skip ahead to

Ms. Cabrera: Yes.
Ms. Avila: Good afternoon everyone. We had a council meeting last night, way

past my bedtime. We had a very exciting meeting and we also met one of the officers that was out here tonight, who was officer of the month, the hero who talked down an individual who was attempting suicide off a seventh-floor building, so that definitely had a much better ending than what could have been. So, a lot of positives for the evening, there's an update on the latest project which is for Homestead City Place project. As of right now we are pretty much at a standstill because what they offered us in the beginning was not what was in black and white, and we're not going to settle for an agreement that is not going to put money into the coffers and to be a good investment because that land belongs to the people. So, if we are going to do something with it, whether we sell it, or we lease it, it's going to be for a good reason and for a good profit, so more to come and hope that we're going to have another workshop about it and try  to get back into some negotiations and some talks but, right now we're at a standstill on that. We're going to do a ride-along on Monday, 8:30 in the morning, so we'll go around the community, see if there's anything that we see and then if there's anything we have to work on we will. Do we have anything pending, Mr. Attorney?
Mr. Cochran: I don't think so, the only question I had, and I'm not sure what formal mechanism at least to this date but, as I mentioned they're exploring the idea of moving the gates either in a phased way or ultimately to a more automated system. At the time that we installed those as soft gates we did have a memo of understanding, or some kind of document with the city where the city gave us the green light to do those but, in the documents at that time one of the conditions was basically that it would be

staffed by a 24/7 security guard, and I can look at it on our end but at the city's end of how we can make that happen or at least have them consider that.
Ms. Avila: Yes, and I'd like to get that homework done before you really spend a lot of time doing interviews and discussions and presentations so if you could email me just a reminder that we're going to look into that then I can send it to our development services department and get that cleared, so you have the blessing of the city to go for it or Al or whatever you guys decide.
Mr. Winkeljohn: Some kind of hybrid. Mr. Quesada: It will be hybrid, yes.
Ms. Avila: Alright.
Mr. Winkeljohn: And we'll be able to outline the capability initially, we would not find something that wouldn't work for you.
Ms. Avila: Ok, so definitely we'll work on that, and that's all  I  have.  Does anybody have any questions?
Mr. Cooper: The bases of the light poles?
Ms. Avila: Yes, I know, we did talk about that, I did ask about them being  painted, there was discussion of whether they'll be replaced, they can phase them out so as they get damage, they just get removed. I did ask if we can get them painted, in the meantime the ones that still exist and they made sure it wasn't budgeted. (inaudible comment) So, it's a good time to bring in those again now that we're over the holidays, your lighting ceremony was phenomenal, you did a great job, it was very exciting, I love where the tree was and I thought that was a great spot and we're happy to continue to support and bring issues if you have any to the city. (inaudible comment)
Ms. Cabrera: Thank you.
Mr. Cooper: One other thing, I know we kind of stalled, I don't know what happened or where we're at with in regard to the property and the plot plan for the property for the clubhouse area with District signage, is that something that Erica could help with?
Mr. Winkeljohn: I mean ultimately it would go before the commission for final approval but, you really have to meet the technical requirements with staff first in my opinion before she would really be in a position to help or comment. The idea is we

own the property around here also, and it was basically to replat this with our other property and use the spacing and the setbacks and stuff to our advantage to be able to expand this building, and reorganize the parking and take advantage of the fact that we own a lake tract, and there's a pretty sizable piece that's sort of no man's land,  that's the idea.
Ms. Avila: Where are you now on that problem?
Mr. Winkeljohn: We haven't agreed to do it, but we've been thinking about it, and we knew it would cost money, and we just tabled it but, it's something we know that is the first hurdle, is to get some sort of land adjustment so that we can make the most valuable use of the land.
Ms. Avila: That's going to be a long process but, if you want me to do the preliminary research, I'll be happy to have staff look into it and provide an opinion, I can do that.
Mr. Winkeljohn: Ok.
Ms. Avila: I heard about an incident last night, was that last night?
Mr. Quesada: You're talking about the accidents, yes, we had two really bad

ones.

Mr. Winkeljohn: A good result, a lake dive.
Ms. Availa: Well, with the help of the director and the secretary, the others will

recognize that individual for his heroism because jumping in a lake is not easy for anybody, so I'll let you know when, so that's the only item for all of you to be there to support him, and do we know who the person was that drove into the lake?
Mr. Winkeljohn: That will be in the police report.
Mr. Quesada: He's ok, FHP would have that information. Ms. Avila: He's not a resident of our District?
Mr. Quesada: No, this was off the Turnpike, he just jumped the ramp and wound up in our lake.
Ms. Avila: Ok, so I'll stop there, and let me know if you need any help.
Mr. Quesada: Ok.
Ms. Cabrera: Thank you. Mr. Winkeljohn: Thank you.

Mr. Cooper: Miguel doesn't have anything?
Mr. Quesada: Miguel, anything to add for Councilwomen Avila? Mr. Aponte: No, nothing, thank you.

Field Manager - Field Report
Ms. Cabrera: Ok, just quickly, I know we have some notes from Mayra in regard to some notes, go ahead.
Ms. Padilla: Ok, so I was talking to the accountant and she explained to me that what is happening now is, every single time somebody gets an E-Pass we have two forms of payment, we either have a money order or we have a Pay Pal account but that is number one, very inconvenient for residents, and number two, she just wants to make it more user friendly. She's saying it's 2023 and we basically need your direction for us  to entertain other options, obviously it would be a cost to you guys but, I think in the long run taking into account that when we receive the money orders, we log them, we add them, we mail them, and they log them, they take them to the bank, so what she's saying is there's other ways that we can make this more efficient. So, if you guys give me the blessing then management will be able to get with her and entertain other options.
Ms. Cabrera: Something like an online system where they can make the
payment online?
Ms. Padilla: Yes.
Mr. Quesada: Similar with Click Pay which you're familiar with through the HOA, something like that.
Ms. Padilla: Yes, something like that, and it would be more user-friendly for the
residents but, I would need direction from you guys.
Ms. Cabrera: Is anybody opposed to that?
Mr. Cooper: No, I'm not opposed but is there a way to build a fee into that so  that this way they're paying for the fee versus us absorbing the cost?
Ms. Padilla:  I think that's the way it works but I'll look into that.
Mr. Winkeljohn: There's a transaction pass. Ms. Padilla: Yes, there's a transaction pass.

Mr. Quesada: A convenience fee, or whatever you want to call it. Ms. Padilla: Yes, but I'll look into it and then I'll ask that question. Ms. Cabrera: Ok.
Ms. Padilla: So, that's it for me.
Mr. Winkeljohn: Then the direct deposit?
Mr. Quesada: I mean she already started sharing the paperwork.
Ms. Padilla: Right, so another thing that the accountant and I discussed was that sometimes you guys were getting checks, and I know that in the past you guys have reached out to me individually and said, hey Mayra, I had a problem with my check, it bounced, or something else.
Mr. Winkeljohn: It wasn't cleared.
Ms. Padilla: Well, that's what they told me, but it had a hold on it.
Mr. Winkeljohn: Right, the whole check writing world in the business world is a disaster, it's almost impossible to operate. You have to pre-clear the check before you write it, so it's a nightmare for us, so this will streamline that for you all.
Ms. Cabrera: And a few of us have already filled out those forms.
Ms. Padilla: So, what I wanted to explain to you guys is that all of you guys have to do it, you guys have to agree on it, and then once you guys do that, then I'm able to submit them. I did reach out to you guys individually and you guys agreed  to it, but I just wanted to let you guys know that all of you guys have to do it and agree to it, so I just wanted to explain to you why and the benefits of it too because what you guys could do is just get a direct deposit check.
Mr. Winkeljohn: Does anybody have any objection to that? Ms. Cabrera: No.
Mr. Winkeljohn: Miguel, no objection to the direct deposit? Mr. Aponte: None at all.
Mr. Winkeljohn: Ok, there you have it.
Ms. Padilla: Ok Miguel, just turn it in when you can. Mr. Aponte: Ok.
Mr. Quesada:   Ok,  and we have an audience  member  here since we're kind of
touching  on the field and clubhouse  report, and his name is Joe Stevens, so Joe come

on up. I'll give a quick little summary, and correct me if I'm wrong but, Mr. Stevens  came to apply for a rental for the clubhouse, so one thing he disclosed to us and was very honest about it, was that they are doing an event here for autism awareness month in April, so that's what they want to do. If you look at our contract under section 6 in there, and we already passed the question over to the attorney, it's for private functions only. This is a third party, and it falls under a provision in our contract that says for civic groups or anything like that is prohibited. So, basically, the attorney recommended that we bring it to the Board for consideration because it does go against that provision in our contract, so we didn't want to give him a formal answer and for now we've held off the date, we have not executed any contract and it would be for the Board to consider.
Mr. Winkeljohn: And there's no profit?
Mr. Quesada: That's a question for Mr. Stevens, so if you have any questions for Mr. Stevens regarding the nature of the event, this is why he's here to answer any questions you guys have.
Mr. Stevens: Ok, so first I want to thank Mayra and Ben, especially for giving me the opportunity to come here and at least tell you about the event. I believe that this event is going to be important not only for the community at large but, for the autism community as well. I think a lot of people in this community have had the same journey that my wife has had, we've been living in Portofino Oaks for the last 12 years. We relocated here from Jacksonville, Florida because of my only son who was diagnosed with autism, and my wife who is also an educator, she's been in the field of autism for over 20 years, so she elected to kind of let me know that the programs here were a little better than where we were at the current time, and I bought into it and we went ahead and moved here. I think it's been one of the best decisions of my life because it's changed my life. Along that journey, at first it was a little bit rough because from kindergarten up to 6th grade my son didn't have the best educators, and that's what this has been, it's really all about paying homage to those educators that go the extra mile, they've put in the work, got the expertise and are making a difference in the homes of these individuals. These parents really desperately need that link or sand in the gap between those hours of being at home and then going to school, so this is what this event is about and from my own personal journey, from that we've been to private

schools, and that didn't work. So, we decided to put my son back into a public school when he started middle school, and lo and behold, that was the time when he was engaged with an educator that had that passion, and that made a difference in his life because my son, he hated going to school prior to that. So, once he came in contact with Misty Moss who is one of the educators that we're planning on honoring with this event, she has made a huge difference in his life and that is where we started to  see him progress as an individual, as a person, he has a lot more conversive skills, he has a lot more confidence in general, and again, he has bridged that gap in between everything we've been able to do at home because that is important like I  said especially for parents that have children with special needs. You can do all the work at home but, in that 6 or 7 hours in between you need a good educator to be able to bridge that gap, and again, we want to pay homage to those individuals. Originally when we started getting into autism awareness, it was really just a way to raise that awareness but, we said we wanted to do more and we started to mentor families that had children with autism, aspiring parents that had questions about early childhood development, we started to do those types of things, and then we said we wanted to do more. So, we felt honoring educators because they are the gap, they do these things without expecting anything in return, so we want to give them kind of that moment in the sunlight. In addition to that, when people in the autism community, when they are struck with  that, it's hard because our journey was very rare, we didn't have a lot of people guiding us, it was like trial and error, trying to find the right school, the right teacher, and where are these teachers located and so long term with an event like this because this will be an honorable event to go ahead and honor these educators.  In the  long run it could also be like a reference point for people in the autism community to say, ok this person got this award for being the educator in autism and this is the school they work at, so they won't have to go through all of the ups and downs that my wife and I had to deal with. So, I know you guys have a lot of questions but, again, I'm here willing to answer anything, it is my hope and my prayer to allow us to have this honorable event here. Again, because I think long term it's going to help not only the community of Homestead at large, the Waterstone community, but more importantly the autism community. Yes sir?

Mr. Valladares: I appreciate the work that you and your wife do for the autism community but, let me ask you a question, you're talking about renting the premises and I assume that not only the cost of the rental but, you're going to have also other costs to include, like whatever awards you're going to give, whatever you're going to have here like from a food vendor, so how is that going to be covered, how is the money to put this together being provided?
Mr. Stevens: Ok, so my wife and I are providing all of that. Mr. Valladares: Out of your own money?
Mr. Winkeljohn: So, tell us a little bit about the event, it sounds like you're inviting a group of educators to honor them, like a dinner party or whatever?
Mr. Stevens: That's a very good question. So again, the event is to honor those individuals in the community. When we first came across our situation we had my best friend's mother, Gloria Jason, she came and filled in the gap for us, she educated  us like my wife had kind of been into autism I would say maybe 4 years at that  point, so she guided us, and told us the things to look out for, what not to look out for, a lot of information we still get to this day. She was also an educator for over 30 years in Jacksonville and in Miami-Dade County, so we named that award after her, and when we do this event, we want to give that award not only in the name of her, but again to honor those other educators that are similar.
Mr. Winkeljohn: So, how many people are you talking about?
Mr. Stevens: Probably only about 40 or 50 people, it's a nice  group  of individuals.
Mr. Winkeljohn: So, 40 or 50 people, you're going to bring in your own food, you're going to do all that, and I don't see the harm in that, it's like a birthday party, it's no different.
Mr. Stevens:  Absolutely,  we going to bring  all the food and it's just a way for us to fellowship with one another and then honor those who have put forth the work.
Mr. Winkeljohn: I understand.
Mr. Stevens: I just recently got into the education  field myself, I'm 5 years into  the education field. Prior to moving here I was an entrepreneur, I sold my business, I wanted to do something with little kids so with the education and everything I've learned

from my wife, and what I've learned from others, I also get to implement those things in the classroom. As some of you probably already know, autism is more prevalent now, it's like 1 in every 44 people, it's risen like 170% just since 2000, so even though I teach in a general classroom setting I still have at least 6 or 7, sometimes 10 children in my general classroom setting that have IUPs, so I'm able to do those things with them and allow them to get a good education, and it's been proven just recently last year when we got our test scores, I teach U.S. History at South Dade Senior High School, and I scored the highest in school with the regular kids and students.
Mr. Winkeljohn: You had a question, Curtis?
Mr. Cooper: No, I just wanted to say that it's definitely an honor for you to share your story with us because stories are so private and people tend to not share their stories. (inaudible comment) One of the key points that stood out was the celebration and I know we have celebrations here all the time in this community. (inaudible comment) I know we've got certain provisions and maybe that's something we need to look at or amend if this qualifies as that, but I'm not seeing that it does because you are a resident.
Mr. Winkeljohn: I mean I would have helped you fill out the application the right way, I mean this sounds like it's your personal event, and it's like you're having it for your child's birthday, how you conduct the event I don't see any violation in that.  Yes, it's for an organization but, you're a resident here, right?
Mr. Stevens: Yes sir.
Mr. Winkeljohn: So, it's the same as everything else, so we're just being overly cautious is my reaction.
Mr. Cooper: I love it, I think it's a great idea. (inaudible comment)
Mr. Winkeljohn: Are you asking to waive the fees?
Mr. Stevens: Absolutely not, no we'll take care of everything, and it's just important that I love the venue, and again, it's nice, it's quaint, it's not too large, it's a small amount of people that we're looking to have here, so the people aren't swallowed up and it's not too tight, I just think it's the perfect space for us to have this first event. We're looking forward to seeing how this thing goes in future years.
Ms. Cabrera: I would say yes but, to our attorney do we have any concerns?

Mr. Cochran: So, Ben reached out to me and there's nothing in the actual rules and regulations that would make an issue and that's what was adopted by resolution of the Board, pursuant to the formal rulemaking. The only provision that Ben kind of brought to my attention was the rental agreement, and from what I've been able to tell looking back through things that were not adopted through formal rulemaking, it's just kind of a policy, and even with that I think it's a little bit unclear, and it sounds like he's just doing like a private event, not like an organization and even if it was, I don't think it necessary prohibits it but, it's close enough that I said, it's probably something that should go to the Board, and I didn't have all the detail about the event that I now have from this presentation. So, I think my only concern is that it's going to be like something that was brought up on behalf of an organization or a nonprofit or something like that, so once you allow that, it should just be applied consistently.
Mr. Quesada: That's where the caution was on management side because once you open that door, you can't say no to others, but the way he explained it I think that's fine.
Ms. Cabrera: And this is not the case here.
Mr. Quesada: Correct. Mr. Cocbran: Yes.
Mr. Quesada: So, that's the idea behind that language in the contract. Ms. Cabrera: Right, so this is him individually doing this with his money. Mr. Quesada: Correct.
Mr. Winkeljohn: And the other side of it is, like if the person says they're doing a neutral event as a resident, and it turns into an insurance pitch, but that's not what this  is about clearly so I think we're safe, so staff's final recommendation is to approve.
Ms. Cabrera: Do you have any comments, Miguel? Mr. Aponte: No, I'm good with it.
Ms. Cabrera: Ok, so I think we all agree that he can move forward.  So, thank  you for what you do, and we hope that it's a good success.
Mr. Stevens: I appreciate it, thank you. Mr. Winkeljohn: Thank you.
Mr. Stevens: Alright, thank you so much, so I'll hear from you?

Mr. Quesada: Yes sir.
Mr. Winkeljohn: Alright, thank you.
Ms. Cabrera: Thank you, have a good night.
Mr. Winkeljohn: Field report I guess is where we are now? Ms. Cabrera: Yes.
Mr. Winkeljohn: So, are you done with the field report, Ben? Mr. Quesada: Yes, we can move to manager.

Manager
Mr. Winkeljohn: Ok, under manager's report, this year we always look at the holidays and spring break and we typically adjust our meeting date, it turns out that the public school's spring break falls on your meeting again, but it's also a magic month which has 5 weeks in it. So, I'm proposing that the March South-Dade Venture meeting be moved to the 30th which is the following Thursday, and that gets it out of the spring break timeframe.
Ms. Cabrera: The 31st.
Mr. Winkeljohn: It's the 30th I believe.
Ms. Cabrera: I'm sorry, you're right, I was looking at 2022. Mr. Winkeljohn: So, by motion is that ok?
Ms. Cabrera:  So, do you need a motion?
Mr. Winkeljohn: It's preferred because it's a special meeting. Mr. Cooper: Can we move it to an earlier time?
Mr. Winkeljohn: If you want, do you want to move it to 3:00 p.m.? Ms. Cabrera: Oh, the time?
Mr. Cooper: If that's possible.
Mr. Winkeljohn: I don't have a problem with that. Mr. Quesada: What was the request?
Mr. Winkeljohn: To move it to the 30th and move the meeting time to 3:00 p.m. Mr. Quesada: Ok.
Mr. Winkeljohn: Is that any problem for you, Scott? Mr. Cochran: No.

Mr. Winkeljohn: Ok.

On MOTION by Mr. Cruz seconded by Mr. Valladares with all in favor, authorizing staff to move the March 23rd Board meeting to March 30th at 3:00 p.m. was approved.·- - -

Mr. Winkeljohn: Thank you for that. The second item is by precedent and policy, whenever a Board member has damage to their vehicle and they're due to be reimbursed, I don't approve it like I normally would, or staff doesn't approve it, so I need a motion to approve a $532 payment to one of your Board members whose vehicle was legitimately damaged at the gate, so just a motion to authorize that would be in order.

On MOTION by Mr. Cooper seconded by Mr. Valladares with all in favor, authorizing a $532 reimbursement payment to a Board member for vehicle damage was approved.

Mr. Winkeljohn: That's all I have.
Ms. Cabrera: Ok, let's just go ahead and do the financial reports, and then we can get to the Supervisor's requests, and then we can adjourn because I know he has to go.
Mr. Cooper: What about the field report? Ms. Cabrera: Ben?
Mr. Quesada: Well, we kind of touched on that, are there any questions that you guys have on the field report?
Mr. Cooper:  The pool.
Ms. Padilla: We have a leak, the pool leak.
Mr. Quesada: Ok, yes, sorry, thank you. So, let me go back a couple of months because this is based on what our GC and the pool company is telling us.  You guys had a major electrical issue a few months back like in November where one of your pumps burned out, and it got replaced. So, what happens with these pumps because they're like 7.5 horsepower, they're monstrous pumps is, and Paul knows a little more about this than me but, when you prime them properly and you turn it on and off, and

the amount of vibration you get from a motor like that on the pipes, it puts a lot of stress on these PVC pipes which some of these are the original pipes from the installation. I know we fixed the entire section over by the lake and we haven't had any issues over there, minus one gutter leak, which is normal, so everything is on this side now. So, initially, the thought was, could it be our return line, well it turns out that none of this was return line, you had 3 more gutter leaks on this side, and now you have a crack in the diamond bright. It's not a significant crack in the diamond bright but, that's the last remaining hurdle to get us back at 100%, and the reason why, and I get this question a lot from one of our Supervisors is why so many leaks? Well, when they do a leak test, they try to pinpoint the biggest leaks and work their way down, and we don't have any new business to discuss right?
Ms. Cabrera: Are there any comments? Mr. Valladares: No, I'm good.
Mr. Quesada: Ok, so we're not going to approve any new business from here

on.

Mr. Valladares: It's my daughter's birthday and we have to run for dinner. Mr. Quesada: Ok.
Ms. Cabrera: Ok, thank you.
Mr. Quesada: So, going back to that is, the way that process works is they target

the biggest leaks, and then you have to test it again and see where else your leaks are and then they get smaller as you go through, so that's what has been happening since that major event that we had, and I feel confident that we're over the hump now because we found so many. What they're going to do, and keep in mind we do not  have a heated pool and the reason there's a little delay in fixing the diamond bright is that they're going to use underwater epoxy, so that water is pretty chilly. We've had a couple of cold fronts recently, I know we're getting warm afternoons right now but, it's still in the 60s at night, so in order to do things properly and to allow the staff that's going to be doing that, they're just waiting for a little bit more time for the water to warm up, they're going to dive in there and they're going to use an underwater epoxy to patch the diamond bright. It's not going to match perfectly but, thankfully it's in an area that's not very noticeable, so that is all that's remaining for the pool.

Mr. Cooper: Just a question, the two things that jumped out at me, you said they didn't prime the pump properly and that's why we have the leaks.
Mr. Quesada: What I'm saying is, when you had the event it tripped, it was trying to turn back on without water priming the pump properly in there, so this kind of all fell into the electrical part, you have to change your controller with your  electrical equipment, and your pump when that happened. So, you had a big blowout over there, and again, it happens every so often here in Homestead, unfortunately, we can have some pretty bad surges.
Mr. Cooper: Ok, so is there a correction so that doesn't happen again, and the second question is, while we're down in polar bear time where we just turn around these, would it make sense to replace the piping on that side and get it fixed so that we're not patching throughout the year?
Mr. Quesada: I would normally  say yes but, just going back through the timeline of events, you have not had a single return line issue, in all this time on that side, you only had it on the lake side which we know the answer there, you had a lot of erosion on that side and they anchored it to the thing. So, is it a bad idea to do that, no, but right now they haven't found a single leak in your return line to this date.
Mr. Winkeljohn: We don't have anything that we know of. Mr. Quesada: Correct.
Mr. Cooper: But you said there were leaks in the return line on that side.
Mr. Quesada : Well, that's what they suspected is what I said, and then it turns out we had 3 more gutter leaks on this side of the building, and a crack in the diamond bright. They have not found a single leak in the return line, so that's what I was saying.  If that was the case, that would probably be the right time to go and just knock that all out but, we haven't found one yet.
Mr. Cooper: Ok, so the crack is the settling of the diamond bright, or is there something behind that which is causingthe crack?
Mr. Quesada: I did not ask for the cause of the crack but, I could show you it's pretty visible, and again, I say it's visible but it's in a corner of the pool which is great because at least it's not like in the middle where everybody is walking and swimming but, I'll ask and I'll get you an answer on that.

Mr. Cooper: Ok, I just don't want them to patch and there's some underlying issue there.
Mr. Quesada: Well, they did give us a little bit of, when we did the acid washing they told us, you have probably a couple more years before we do another acid wash, and those are pretty steep numbers, in the $40,000 range something like that if we get a good price to do it. So, you probably have another year left that you could probably get away with, and then hopefully we'll keep our reserves strong and be able to pull the trigger on that when the time comes.
Mr. Cooper: Ok.
Mr. Winkeljohn: Do you need approval of anything, or you're just giving an update?
Mr. Quesada: That was just an update.
Mr. Cooper: The other thing was the flooring.
Mr. Quesada: That one will probably come up during requests but, however you want to address it.
Ms. Cabrera: That's fine, you want to cover that now? Mr. Cooper: No, that's fine.
Mr. Quesada: Why don't we approve the financials first. Ms. Cabrera: Yes, so anything else for the field manager? Mr. Quesada: No.

SEVENTH ORDER OF BUSINESS	Financial Reports
A. Approval of Check Run Summary
8. Balance Sheet and Income Statement
Ms. Cabrera: Ok, so then we'll move on to item No. 7, the approval of the check run summary and the balance sheet and income statement.

On MOTION by Mr. Cooper seconded by Ms. Cabrera with all in favor, the Check Run Summary and Balance Sheet and Income Statement were approved.

EIGHTH ORDER OF BUSINESS

Supervisors	Requests Audience Comments

and

Ms. Cabrera:	Moving on to Supervisor's requests and audience comments, councilwoman spoke already.
Mr. Quesada: Let me check the phone to be safe. Ms. Cabrera: You have nothing?
Mr. Roth: No.
Ms. Cabrera: Ok.
Mr. Quesada: Nobody is left on the phone, so no. Supervisors?
Ms. Cabrera: Well, since you touched on the flooring, I had Ben print out the bids that we got the last time we entertained this.
Mr. Quesada: Let me share what I have because I was waiting until we got to this item, and if you guys have any questions, I can go over this.
Ms. Cabrera: And we talked about this already and we know we want to replace the floor, and we have several options, we can decide on how we want to move forward, if you want to give a number that we can work with, if we want to decide on what kind of flooring, those are the bids we have. The first two I believe are vinyl, right?
Mr. Quesada: Ok, so the first option, and I just want to go over this real quick just to give you a quick summation. Legacy Floors was a waterproof vinyl option, that's what they specialize in, and they do have carpentry so that's not included in their pricing as far as doing the baseboards and doing the panels, chair rail, or whatever you want to refer to it as. Ortiz Construction is the GC that we work with regularly here, if you look you see  the floor in the center, he gave us pricing on two options.  One was to do the same thing, a wide plank commercial waterproof vinyl flooring, and if you look down at the total amount proposed, that's the top price, underneath it is to remove the flooring and put in a nonslip commercial porcelain, that's the second price you see at the bottom, and that's the $26,500. When  you got to GMT Construction, they only bid on the porcelain option, so they did not recommend doing the vinyl so they only recommended the porcelain tile, and both those GC prices in the center, they're also including the wood and the carpentry because they're GCs so they'll have the flooring guys do the floor, they'll have the painting guys do the wood trimming, and that would be prime and paint and the whole 9 yards. The tile pricing in the right column, you're seeing just the price for the materials

alone, everything that we previously looked at was under $4 per square foot, so you're looking at roughly the materials and what the cost would be for those materials. Keep in mind though, if you go with a GC, that's going to be doing the floor and the wood carpentry, they prefer to purchase, or at least have a say in what we're purchasing as the material because that comes with warranties. So, when you're talking warranties and you go and you buy your own product and it doesn't coincide with what  they're recommending, they will not honor the warranty, so I just wanted you guys to see what the breakdown of the materials would be but, I recommend if we go that route to try to go through the GC, it's not a significant uptick in pricing, it's just going to give you the peace of mind over 5 years on the materials.
Ms. Cabrera: Ok, so these prices include the labor, is that what you're saying

Ben?

Mr. Quesada: I'm sorry, can you repeat the question? Ms. Cabrera: These all include labor?
Mr. Quesada: Correct, yes.
Ms. Cabrera: Except the last one?
Mr. Quesada:	Except the last one which is strictly just tile, not including versa

bond or anything like that would along with the labor or anything like that.
Ms. Cabrera: Ok. Is there any discussion about it?
Mr. Cooper: I mean what we're standing on right now is vinyl and as much as we were sold at the time for the vinyl and we're looking at the way it is waterproof, or not waterproof, I think the vinyl is going to hold up and we're going save folks a lot of money, so I thought last time we discussed this, the Board was keen to the idea of the porcelain tile, the wood look, whichever tile that ended up being. I just want to see this change because it's embarrassing that this stuff has been here for such a long time, so I know Ortiz has done other work for us from the guardhouse to brick laying to some other things, but the quality of work hasn't been there for them, in my eyes. I'm sure they excel at certain things but, to give them a lot of money for this and have the same type, in my eyes, so I'd rather go with a company like GMT, or maybe we can see if there's another company that also could install because like I see from in Ortiz, and he was going to do the porcelain but this other company, Legacy, was just solely for the vinyl.

Mr. Quesada: And we reached out to other people, it's just that nowadays it's not always easy to get an answer.
Mr. Cooper: But it would be nice to see if that's the decision of the Board because
I'm only one voice but, I really don't want to see the vinyl in here again.
Mr. Quesada: The only thing I would recommend to anybody here, and I'm happy to arrange a visit is, the type of tile that we've looked at and we've done and we feel good about, it was used at the East Homestead clubhouse and still to this day it's been a year and a half, I haven't had a single issue over there. So, it is something that material-wise if we kind of narrow it down to the right material, I know he was involved as GC in that project but it was a subcontractor who we've identified as the same person with the GC who came here, Ernie, and he's the one that brought that flooring contractor, so that's  who I would recommend. It wouldn't be any Ortiz's men handling the floor, it would  be that subcontractor, and I have their card in this file, the tile company. So, the reason I got a GC involved is because you have two phases of this project, you have the flooring, and you have the painting, and that's where the one-stop shop makes it a little bit easier from a project manager's perspective to get everything done.
Mr. Cooper: Would there be a way to get a third, I mean we have Ortiz and GMT, would there be a way to get a third company?
Mr. Quesada: Sure, and what I would recommend if you guys are ready to pull the
trigger would be to approve a not to exceed number based on more or less what you're seeing here, and we can go and try to shop around and see if we can get someone to either match or beat that price, and report back to you guys what our findings are.
Mr. Aponte: Ben, I have to run but I would make a motion to hire Ortiz  Construction to do the flooring, that would be my motion.
Mr. Winkeljohn: For the tile?
Mr. Aponte: For tile, yes, porcelain tile.
Ms. Cabrera: Well, we're talking about the porcelain, including the carpentry work. Mr. Winkeljohn: Correct, is there a second?
Ms. Cabrera: I'll second to hire Ortiz Construction. Mr. Cooper: For tile.
Ms. Cabrera: Yes.

Mr. Winkeljohn: Is there any other discussion, or do you want to vote?
Mr. Cooper: I'm just going off of my experience here, and I mean I know that they subcontracted a lot of other things out, and the attention to detail hasn't been there, that's just my experience from the time being on this Board, so I'm voting no on the motion for Ortiz.
Mr. Winkeljohn: Is there any other discussion? Ms. Cabrera: No.
Mr. Cruz: I'm a yes.
Mr. Winkeljohn: So, Miguel you're a, yes? Mr. Aponte: Yes.
Mr. Winkeljohn: So, that's 3 for and 1 against, correct? Ms. Cabrera: Right.

On MOTION by Mr. Aponte seconded by Ms. Cabrera with
3 in favor, and 1 opposed, accepting the proposal from Ortiz Construction in the amount of $26,500 to proceed with the porcelain tile flooring for the clubhouse was approved.

Ms. Cabrera: Do we have samples of flooring, of the porcelain? Ms. Padilla: Yes, we have the sample.
Mr. Quesada: Yes, we have some in the office, I think we have two out of the  three that we looked at which was on the list that are still there.
Ms. Cabrera: Do we know what we want?
Mr. Aponte: Yes, we can choose colors because the price is going to be similar anyway and discuss it with the contractor.
Mr. Quesada: It's not going to exceed $4 per square foot.
Mr. Aponte: I apologize for not being present there today, I'm working on a project here at work and it's a little bit complicated but, hopefully soon I'll be there again joining you guys but, I have to run now, so talk to you later because I have a conference call to  be on.
Mr. Winkeljohn: So, how do we pick the tile?
Mr. Aponte: Have a good night.

Mr. Winkeljohn: You still have quorum. Ms. Cabrera: Ok.
Mr. Cooper: Was there a not to exceed amount?
Mr. Quesada: What I could recommend is that we've done projects similar before like with the sleigh, so we've done this with the sleigh, we've done this with some of the other projects, painting projects and whatnot. I'll be happy to go individually with any Board members that are willing to go to the tile place which is en route to one of my other Districts so we can arrange a time to come and meet there, maybe bring some samples back to the Board, 2 or 3 of them and go that route, or individually Mayra and I can meet with each Board member and get a consensus on what is the most popular choice and go with that, however you guys choose.
Ms. Cabrera: Do we have samples here? Ms. Padilla: Yes.
Ms. Cabrera: Can we just take a look at those?
Mr. Cooper: Are those samples still available?
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Cooper: I mean I'm ok with going with this one.
Mr. Quesada: And there's all different kinds of patterns, this is just like one of them but, what I want you to see is the nonslip one and feel it, because it's commercial grade porcelain.
Ms. Cabrera: And I remember they had a pattern on them.
Mr. Quesada: Yes, and they have a monstrous warehouse right off of NW 25th
Street.
Ms. Cabrera: That's too many options, we'll be there all day.
Mr. Cruz: This is way too dark, and it's dated, bright floors, bright walls.
Mr. Cooper: I mean unfortunately we're going to get what we're going to decide
on. (inaudible comment)
Mr. Quesada: That's the vinyl one.
(At this point several people w ere talking at one tim e, and no one conversation could be heard)

Mr. Quesada: I can't find the other samples, those are the only two I have right now, so they may have been moved around, we have been sitting on them since last summer but, I think the best route to go is if you guys allow us, go on a field trip, maybe take one of you with us and come back with some samples and we can reach out individually just to keep things moving along to the Board, and see which one is the popular choice. Honestly, I don't think it's going to be a problem, the last time we did this, you guys all liked the same sample, so we can find something comparable, I'm very confident it won't be too difficult to come to a consensus on it. You guys like the long wood plank with some type of worn gray look which is a little bit lighter than this floor is what you guys were looking at.
Mr. Winkeljohn: Alright, is that direction, ok?
Mr. Quesada: And last I checked on their website and they had about 3 or 4 options like that, with the long wood plank light gray.
Mr. Cooper: I just don't want to wait until, we're going to make a decision next month at the meeting, and in the meantime start to get involved.
Mr. Quesada: Well, you guys gave us a budget already and a contractor, so if we can individually get everyone on the same page, then we can start and set this into motion. The only thing that's going to be a moving part in all this is the HOA  office making sure staff and whatnot if necessary. That's the question I had that didn't come up Paul is, if they needed a temporary space to work out of would that be an option down the street?
Mr. Winkeljohn: Sure, absolutely.
Mr. Quesada: Ok, so GMS has an office, a satellite office right down the street, I'd be happy to accommodate anybody that needs to use the Wi-FI internet there to get work done.
Ms. Cabrera: We'll figure that out. Mr. Quesada: Ok.
Mr. Cooper:	I just want to clarify, $20,650 is the ceiling correct, that's what we agreed upon because there wasn't a motion?

Mr. Quesada: Yes, and I'm asking because this price was priced out 8 months ago, and we've being given a little wiggle room from management if you want to get this moving, in case there's any raises in pricing since then.
Mr. Winkeljohn: We can bring it back retroactively if it's a big deal. Mr. Quesada: Ok, so we can bring it back.
Ms. Cabrera: And I'd ask when we'd have to pick a color for the paneling. Mr. Quesada: Yes.
Mr. Cooper: Alright.
Ms. Cabrera:	Ok, and can we all agree that maybe like a darker gray than the flooring would be nice for the paneling so that we can get some samples of color?
Mr. Cooper: I'm just saying once we get the tile, they can send us some samples.
Ms. Cabrera: Well, I would like to take some time and get samples of color as well so we can kind of put them together and see what we want.
Mr. Quesada: I got paint wheels in the office from Sherwin Williams, whenever you guys want to look at them.
Ms. Cabrera: Ok.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Quesada: I'm confident because everybody collaborated  well with the sleigh so I see no reason why we would have any issues.
Ms. Cabrera: My only concern is that we have a really big event coming up here,
so it's got to be before April.
Mr. Quesada: We will move it up to the top of the priority list. Ms. Cabrera: Ok.
Mr. Quesada: Are there any other Supervisor's requests?
Ms. Cabrera:	I have one more, it's regarding the lighting ceremony for 2023, would like to see if we can set a date because we want to make sure that we can secure all of the rentals and a Santa, and I would like to have the honor guard, I would like to have the band secured, and I would like to secure a Santa. We know that bringing an event we have to secure that because they book quickly, I know it's January but they do book quickly.

Mr. Quesada: We typically do this the Saturday before Thanksgiving and it seems to work pretty well.
Ms. Cabrera: So, I looked at the calendar and November 18th looks like, and it's right in the middle of the month, two weeks before December, I don't know if anybody has a problem with that date, the weekend before that is the 11th but, that's Veteran's  Day so I don't know how many people will be out and not available for Veteran's Day. I don't  know if that's a long weekend so there may not be a lot of people here, so the 18th looks like it would be a good date.
Mr. Quesada: Any conflicts for anybody? Mr. Cooper: Thanksgiving is when?
Mr. Quesada: It's the fourth Thursday of the month always. Ms. Padilla: It's the 23rd Curtis.
Mr. Quesada:  So, it would be the Saturday before Thanksgiving. Ms. Padilla: Yes.
Mr. Cooper: So, I think you have a lot of people who might be potentially going out of town that week, like I don't know what the school calendar is like.
Mr. Winkeljohn: Schools now do the whole week,  so that weekend would be part  of it, but it's the week before so it will be fine.
Ms. Padilla: It was the same this year.
Mr. Quesada: Yes, we had no issue with turnout this past year. Ms. Padilla: So, November 18th.
Mr. Cruz: I'm ok for the 18th.
Mr. Cooper: I'm good with either the 18th or the 11th.
Ms. Cabrera: We can do the 11th, I don't have a problem with the 11th but it's Veteran's Day.
Mr. Quesada: I know it would make it tricky with the city because the city usually does stuff on Veteran's Day.
Ms. Padilla:	And I know the event coordinator that we work with, she's very
adamant about, please don't do it that weekend because it's a crazy weekend for her so that's one thing that she did mention.
Mr. Cooper: Ok.

Mr. Quesada: If you guys want we can make the 18th plan A, and the 11th plan B, just in case.
Ms. Padilla: But the thing is that the city does, if we want the honor guard to be
here and the band, they're not going to be able to make it.
Mr. Quesada: Yes, correct. Mr. Cooper: Ok.
Ms. Cabrera: Ok, so the 18th. Ms. Padilla: Ok.
Mr. Winkeljohn: Got it.
Ms. Cabrera: Any other business, anything else? Mr. Cooper: No.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Cabrera: Ok, so I'll make a motion to adjourn.

On MOTION by Ms. Cabrera seconded by Mr. Cooper with all in favor, the Meeting was adjourned.

C

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Secretary / Assistant Secretary

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